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Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
Project Management Tools
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Project Management Tools

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  • 1. Project Management Tools and Techniques Owen Stephens Royal Holloway, University of London
  • 2. Tools can help: <ul><li>Defining the project plan & tasks </li></ul><ul><li>Monitoring & evaluating progress </li></ul><ul><li>Managing budgets (money & time) </li></ul><ul><li>Risk analysis </li></ul><ul><li>Communication and Collaboration </li></ul>
  • 3. Project Plan: Tasks <ul><li>Task attributes </li></ul><ul><ul><li>What? Who? How long? How much? </li></ul></ul><ul><ul><li>Success criteria? </li></ul></ul><ul><li>Dependencies </li></ul><ul><ul><li>What must be done before something else can start? </li></ul></ul><ul><ul><li>What can be done in parallel? </li></ul></ul><ul><li>Calendar </li></ul><ul><ul><li>When is everyone involved available? </li></ul></ul>
  • 4. Project Plan: Deliverables <ul><li>Overall objectives of the project </li></ul><ul><li>Objectives for every task </li></ul><ul><li>“ How will we know when this task (or the whole project) has been completed? …to what standard of quality?” </li></ul><ul><li>‘ Milestones’ in the project </li></ul>
  • 5. Divide and Rule <ul><li>Break down a BIG TASK </li></ul><ul><ul><li>… into several little tasks </li></ul></ul><ul><ul><ul><li>each with objectives & deliverables </li></ul></ul></ul><ul><ul><ul><li>each with a budget </li></ul></ul></ul><ul><ul><ul><ul><li>… maybe each one is made of smaller tasks </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>… until each task is so small, it’s easy! </li></ul></ul></ul></ul></ul>
  • 6. Project Plan: Evaluation <ul><li>How long (has it taken)? </li></ul><ul><li>How much (has it cost)? </li></ul><ul><li>How good (was it for you)? </li></ul>
  • 7. Project Plan: Risks <ul><li>Risk Log </li></ul><ul><ul><li>Condition; Cause; Consequence </li></ul></ul><ul><ul><li>Probability </li></ul></ul><ul><ul><li>Impact </li></ul></ul><ul><li>Communication </li></ul>
  • 8.  
  • 9. Project Plan: Risks <ul><li>Acceptable vs Unacceptable risk </li></ul><ul><li>Contingency </li></ul><ul><li>Risk Management Plan </li></ul>
  • 10. Tools <ul><li>MS Project </li></ul><ul><li>Integrated tools </li></ul><ul><ul><li>ProjectPlace.com </li></ul></ul><ul><ul><li>erooms </li></ul></ul><ul><li>Project Controls Database </li></ul><ul><li>Mindmapping </li></ul><ul><ul><li>Freemind </li></ul></ul><ul><ul><li>ConceptDraw </li></ul></ul>
  • 11. Computer-based tools <ul><li>Useful when a project is large or complex enough </li></ul><ul><li>Automatically calculate: </li></ul><ul><ul><li>dates & costs </li></ul></ul><ul><ul><li>Estimated vs Actual costs & times </li></ul></ul><ul><ul><li>Critical path </li></ul></ul><ul><li>Produce nice charts & reports </li></ul><ul><ul><li>(if it looks that good, its got to work) </li></ul></ul>
  • 12. Gantt chart (from Microsoft Project)
  • 13. <ul><li>Never let a good tool get in the way of a successful project </li></ul>
  • 14. Communication and Collaboration <ul><li>Meetings </li></ul><ul><li>Voice and video-conferencing (Skype, MSN, NetMeeting) </li></ul><ul><li>Reports, newsletters </li></ul><ul><li>Email </li></ul><ul><li>Websites (Wikis, Blogs) </li></ul>
  • 15. References <ul><li>JISCinfoNet – Project Planning </li></ul><ul><ul><li>http://www.jiscinfonet.ac.uk/InfoKits/project-management/index_html </li></ul></ul><ul><li>JISCinfoNet – Risk Management </li></ul><ul><ul><li>http://www.jiscinfonet.ac.uk/InfoKits/risk-management </li></ul></ul><ul><li>Nick Obolensky, (from) “Practical Business re-engineering – tools and technique for effective change” </li></ul><ul><ul><li>http://www.vthdimension.com/project.pdf </li></ul></ul><ul><li>Martin E. Modell, (from) “A Professional's Guide to Systems Analysis” </li></ul><ul><ul><li>http://studentweb.tulane.edu/~mtruill/dev-pert.html </li></ul></ul><ul><li>John Paschoud, “Techniques & Tools for Project Management” presentation </li></ul>

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