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Osp rab presentation1 30-09

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  • 1. Office of Research: Sponsored Programs Examples of Key Process Improvement Initiatives February 5, 2009
  • 2. GOAL:
    • THE OFFICE OF SPONSORED PROGRAMS IS IMPROVING BUSINESS PRACTICES AND GAINING PROCESS EFFICIENCIES IN ORDER TO IMPROVE SUPPORT TO RESEARCHERS AND SCHOLARS ON THE UW CAMPUS
  • 3. Process Improvements
    • 21 On-going Initiatives:
    • Categories:
      • Priority Ongoing Process Improvement Initiatives
      • Long Term Process Improvement (SPAERC/SAGE)
      • Business Practice Modifications (File Mgmt)
      • Tools and Materials Development (Master Agreement list)
  • 4. Budget Extensions
    • For no-cost and cost extensions or supplements.
      • Anticipated date, April, 2009
      • Web-based for easier access and processing
      • Request will go to OSP for approval
      • Flow down responsibility
      • Combines three budget actions into one form and process.
  • 5. Budget Extension Process: Anticipated Outcomes
      • Much faster turn around time for requests for no-cost extensions and supplements
      • Paperless: cost saving on materials
      • Fewer duplicated efforts
      • Lower workload for dept administrators/GCA and OSP
  • 6. 2. Clinical Trial Process Improvement
    • Goal: decrease time to enrollment of subjects to 90 days.
    • Led by Richard Meisinger
    • Exec. Sponsors: Dr. Mary Lidstrom, Dr. John Slattery and Kathryn Waddell
    • Completion date: Winter 2010
    • Cross campus participation (SOM, HSD, OSP, Health System)
  • 7. Clinical Trials Anticipated Deliverables
    • Firm plan to reduce time to enroll patients
    • Clinical Research Handbook
    • A plan, consistent with the Roadmap, for a tracking system to monitor status/location of a proposal in the pipeline
    • Enhanced knowledge of process, timelines and responsibilities
  • 8. What is Next in OSP?
    • More Efficiency Improvements in Process
      • System 2 System proposal submission (Grant Runner)
      • Revised award process for clinical trials
      • VA contracts processing and tracking
      • Intranet re-design
      • Extranet re-design
      • Sub-contract processing
      • Non-federal Model Documents Reference
      • Master Agreement tracking and posting
      • “ Expert” list compiled and posted
      • Review of F&A Waiver Request Process

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