Osp rab presentation1 30-09

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Osp rab presentation1 30-09

  1. 1. Office of Research: Sponsored Programs Examples of Key Process Improvement Initiatives February 5, 2009
  2. 2. GOAL: <ul><li>THE OFFICE OF SPONSORED PROGRAMS IS IMPROVING BUSINESS PRACTICES AND GAINING PROCESS EFFICIENCIES IN ORDER TO IMPROVE SUPPORT TO RESEARCHERS AND SCHOLARS ON THE UW CAMPUS </li></ul>
  3. 3. Process Improvements <ul><li>21 On-going Initiatives: </li></ul><ul><li>Categories: </li></ul><ul><ul><li>Priority Ongoing Process Improvement Initiatives </li></ul></ul><ul><ul><li>Long Term Process Improvement (SPAERC/SAGE) </li></ul></ul><ul><ul><li>Business Practice Modifications (File Mgmt) </li></ul></ul><ul><ul><li>Tools and Materials Development (Master Agreement list) </li></ul></ul>
  4. 4. Budget Extensions <ul><li>For no-cost and cost extensions or supplements. </li></ul><ul><ul><li>Anticipated date, April, 2009 </li></ul></ul><ul><ul><li>Web-based for easier access and processing </li></ul></ul><ul><ul><li>Request will go to OSP for approval </li></ul></ul><ul><ul><li>Flow down responsibility </li></ul></ul><ul><ul><li>Combines three budget actions into one form and process. </li></ul></ul>
  5. 5. Budget Extension Process: Anticipated Outcomes <ul><ul><li>Much faster turn around time for requests for no-cost extensions and supplements </li></ul></ul><ul><ul><li>Paperless: cost saving on materials </li></ul></ul><ul><ul><li>Fewer duplicated efforts </li></ul></ul><ul><ul><li>Lower workload for dept administrators/GCA and OSP </li></ul></ul>
  6. 6. 2. Clinical Trial Process Improvement <ul><li>Goal: decrease time to enrollment of subjects to 90 days. </li></ul><ul><li>Led by Richard Meisinger </li></ul><ul><li>Exec. Sponsors: Dr. Mary Lidstrom, Dr. John Slattery and Kathryn Waddell </li></ul><ul><li>Completion date: Winter 2010 </li></ul><ul><li>Cross campus participation (SOM, HSD, OSP, Health System) </li></ul><ul><ul><ul><ul><ul><li> </li></ul></ul></ul></ul></ul>
  7. 7. Clinical Trials Anticipated Deliverables <ul><li>Firm plan to reduce time to enroll patients </li></ul><ul><li>Clinical Research Handbook </li></ul><ul><li>A plan, consistent with the Roadmap, for a tracking system to monitor status/location of a proposal in the pipeline </li></ul><ul><li>Enhanced knowledge of process, timelines and responsibilities </li></ul>
  8. 8. What is Next in OSP? <ul><li>More Efficiency Improvements in Process </li></ul><ul><ul><li>System 2 System proposal submission (Grant Runner) </li></ul></ul><ul><ul><li>Revised award process for clinical trials </li></ul></ul><ul><ul><li>VA contracts processing and tracking </li></ul></ul><ul><ul><li>Intranet re-design </li></ul></ul><ul><ul><li>Extranet re-design </li></ul></ul><ul><ul><li>Sub-contract processing </li></ul></ul><ul><ul><li>Non-federal Model Documents Reference </li></ul></ul><ul><ul><li>Master Agreement tracking and posting </li></ul></ul><ul><ul><li>“ Expert” list compiled and posted </li></ul></ul><ul><ul><li>Review of F&A Waiver Request Process </li></ul></ul>

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