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ORIS iStar Update

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  • 1. ORIS Update March 2009
    • ORIS overview
    • Collaborations & Services
    • Outcomes since FY07 Funding
    • Grant Runner
    • Budget Module
    • Research Roadmap
    • Long Term Vision
  • 2.
    • Focus on Research Administration Systems & Support
    • SAGE Suite for Sponsored Programs
    • DORA – Human Subjects IRB Database
    • Web Information Services
      • Researcher’s Guide and Online Help Resources
      • Limited Submission Opportunities
      • All public OR websites
    • Learning Program for SAGE Suite
    • HelpDesk and On-Call Support Program
    • Desktop & Network Support for OR operational units
      • Recent outcomes: Rapid Response Team to upgrade OSP computers in support of speeding up submission to Grants.gov
    ORIS Overview
  • 3. ORIS Collaborations & Services SAGE Process Improvement Team System for Administering Grants Electronically (SAGE) Research Roadmap Taskgroup Development and Implementation of long-term vision for research systems Office of Sponsored Programs Sponsored Programs and Electronic Research Compliance (SP Æ RC) Human Subjects Division DORA database Grant & Contract Accounting System for Electronic Research Accounting (SERA) Academic Human Resources Annual Reporting of Outside Activities (1461) Professional & Organizational Development Professional delivery of learning program Office of Information Management Alignment to enterprise strategies, partner on key projects Data Management Committee, Privacy Assurance & Systems Security Council Institutional governance for information management UW Technology Transfer Ongoing consultation; Collaborate on new OTTIS systems approach SCCA & FHCRC Consortium IT Services Coordination Federal Demonstration Program Combined efforts to steer Agency decisions
  • 4. ORIS Outcomes since FY07 funding
    • SAGE Suite
    • Electronic Upload and routing of application materials eliminates wasted time spent walking paper materials across campus, saving time and money across campus
    • Copy feature reduces eGC1 data entry by 50%
    • Electronic Advance Budget Request (ABR) form streamlined process and reduces data entry by 40%
    • New GCA system supports pre and post-award process integration
    • SP ÆRC build-out improves efficiency in OSP
    • Systems integration with Grants.gov reduces data entry by 40%
    • Automated award process across OSP and GCA reduces award processing time
    • Budget module will improve accuracy and consistency of budgets
    • Support for Human Subjects
    • DORA database improves tracking and reporting for Human Subjects
    • Document management site supports accreditation process
    • Learning and Support Services
    • Full-time ORIS help desk, with average turn around of 30 minutes
    • ORIS Learning Program delivers 6 ongoing programs and partners with POD
  • 5. Grant Runner Systems integration with Grants.gov
    • Phase 1: NIH with modular budgets
    • Benefits
    • Up front data validation will reduce the number of applications returned for error correction
    • Early submissions indicate that Grant Runner forms reduce form completion time by 50%
    • Real-time Grants.gov and NIH status in SAGE
      • Makes it easier to monitor submission and respond to issues
      • Eliminates unnecessary phone calls and saves time
    • Status: 10 applications submitted, currently in Beta, Go/No-Go in April
    • What’s Next
    • Further development dependent on SAGE budget module
    • Use Grants.gov submission statistics to drive prioritization of supporting new opportunities
  • 6. Budget Module Detailed budget building in SAGE
    • Phase 1: Build a budget according to UW accounting codes; optional use
    • Benefits
    • Save people time and improve accuracy
      • Automated access to salary information
      • Auto calculation of benefit costs based on salary type
      • Import into eGC1 reduces data entry
    • Improve F&A calculation
    • Status: Working toward early May deployment
    • What’s Next?
    • Output to Grant Runner – 424 R&R budget form
    • Integration among pre-award modules
    • Integration with upcoming eAward module
  • 7. Research Administration Roadmap Collaboration toward an integrated research portal
    • New Projects Being Launched:
    • Research Administration Data Consolidation (RADC) – improved access to centrally held research administration data through the Enterprise Data Warehouse (EDW)
      • Partnership with OIM
      • Will rely on collaboration among College/School ‘data analysts ’
    • Office of Technology Transfer Information Services (OTTIS) – improved systems support for UW TechTransfer services
      • Partnership with UWTT
    • Identified as next highest priority areas:
    • Researcher centric one-stop-shop for research administration
    • Improved system support for EH&S oversight
  • 8. Long-term vision: integrated one-stop-shop that provides personalized services
    • Reduce confusion
    • Save time looking for information
    • Reduce administrative burden
    • Increase time available for research and mentoring students
    • Improve understanding of and ability to meet compliance requirements
    • Make it easier to pursue new opportunities
    Manage Research from ‘idea to innovation’ Proactive ‘concierge’ service Integrated processes with parallel processing Integrated Information and guidelines Automated notifications of required tasks Integrated data Personalized to individual’s needs

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