OneCafé: The new world of work and your organisation

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The session is mainly for management, IT en HR. We cover the 3 angles:
•People and organisation
•ICT/Technology
•Flexible work environments

The New World of work is a means to:
•improve productivity
•reduce absenteeism
•save travel costs
•save office costs
•be an attractive employer
•motivate employees
•Corporate Social Responsibility

Published in: Technology, Business
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OneCafé: The new world of work and your organisation

  1. 1. 15 September, 2011<br />OneCafé: The New World of Work and your organisation<br />
  2. 2. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />Welcome<br />Olivier Mangelschots<br />Managing Director Orbit One<br />Twitter @omangels<br />olivier@orbitone.com<br />www.orbitone.com<br />Pieter Wierckx<br />Twitter @pieterwierckx<br />info@innoverendwerken.nl<br />www.innoverendwerken.nl<br />
  3. 3. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />Agenda<br />13h30 Welcome drink<br />14h Introduction<br />What are the benefits for my company (Pieter Wierckx)<br />16h Short break<br />16h15 Tour of Orbit One office & OneOffice concept Demo ICT tools<br /> Teamtalk: Where do I begin? - Q&A<br />+/- 17h45 End of session: drink and a snack <br />
  4. 4. About Orbit One Internet Solutions<br />OneCafé: The New World of Work and your organization<br />15 September, 2011<br />
  5. 5. Who is Orbit One? <br />18 passionate web & IT professionals<br />Based in Gent<br />Since 1995<br />Strong believers of the New World Of Work<br />Mission: <br />“Optimize communication & collaboration by using internet technologies.”<br />23 March, 2011<br />Who is Orbit One?<br />5<br />
  6. 6. Our Services<br />Advice, design, implement and maintain:<br />Information websites<br />Self-Service portals, online forms, payments<br />Intranet & document management<br />Facebook for the enterprise<br />CRM - Contact Management<br />Unified Messaging<br />Social integration & e-mail marketing<br />Custom development<br />23 March, 2011<br />Who is Orbit One?<br />Experts in<br />WEBSITE CMS<br />6<br />
  7. 7. People and Organisations (NWOW)Presentation by Pieter Wierckx<br />OneCafé: The New World of Work and your organization<br />15 September, 2011<br />http://prezi.com/ljdbfg0u2f7k/the-new-world-of-work-in-belgium-september-15-2011/?auth_key=e9c03557d531dda50f1102b263d7337acaab1d16<br />
  8. 8. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />3 angles<br />People and organisation<br />People are given space to develop themselves. A healthy balance between work and home. Move from “command and control” to self direction and own initiatives.<br />Technology/ICT<br />Using of the latest technology available so that colleagues always are in touch with the information and resources they need to work, collaborate and communicate.<br />Workplace<br />The office becomes a meeting place for innovation and collaboration. Spaces are re-organised to be more “task-oriented”.<br />
  9. 9. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />OneOffice: flexible workspaceswww.oneoffice-coworking.be<br />Memberships<br />Half-time 200€/month per person<br />Full-time 360€/month per person<br />What do you get?<br />27/4 access tot the office<br />Seat in the open space<br />Fast internet<br />Usage of meeting rooms<br />Tasty coffee <br />Nice collegues!<br />Come by and try it out!<br />
  10. 10. Yesterdays workplaceCubicle, individual, underutilized and dated<br />15 September, 2011<br />OneCafé: The New World of Work and your organization<br />
  11. 11. Todays workplace for the futureEvolve to… a mobile workplace with activity based spaces for teamwork, concentration, chill out and brainstorm<br />15 September, 2011<br />OneCafé: The New World of Work and your organization<br />
  12. 12. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />Task-orientedspaces<br />Open office space: spacious desk with multiple monitors, your main workplace <br />Drop in/Touchdown space: smaller temporary desk allowing you to quickly sit down and work for a few hours<br />Focus/quiet room: small quiet private office, allows you to work without interruptions, make private calls<br />Meeting room: quiet zone for small to large group meetings<br />Café space: less format environment to chat, work and drink<br />Breakout/Lounge area: informal space with lounge chairs for relaxation, reading and relationship building<br />
  13. 13. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />Important concepts to make it work<br />Avoid private offices, replace by small meeting rooms<br />No need for a private office to show you are the boss <br />Replace office phones by VoIP software + headset<br />Cut the strings, give people laptops<br />Wireless network everywhere (also for guests!)<br />Large screen or projector in every meeting room<br />Take laptops to meetings, use Microsoft OneNote for note taking<br />Avoid paper<br />Scan your documents, store them on SharePoint<br />Give people the freedom to sit where they want<br />Ideally people who work together on projects sit together<br />Work from anywhere<br />Use meeting & focus-rooms<br />Work from home or remote locations<br />
  14. 14. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />NWOW @ Orbit One<br />Flexible hours<br />Working from home<br />Teamlunch<br />Office becomes (social) meeting place<br />Flexible workspaces<br />Use of sociale networken (LinkedIn, Twitter, YouTube, blogs)<br />24/7 access to the office (badge)<br />Paperless office (95%)<br />Open, sharing atmosphere (both inside as outside the company)<br />Efficient meetings (OneNote, many video/audio conferences)<br />Laptops for everyone (80%)<br />
  15. 15. OneCafé: The New World of Work and your organization<br />15 September, 2011<br />Simulation for small to medium size company (5-100 people)<br />Practical: What do it need?<br />
  16. 16. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />Work from everywhere (video)<br />http://www.youtube.com/watch?v=hDqBVJz5bB8&feature=youtu.be<br />
  17. 17. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />Office without servers<br />Wireless network<br />Cisco Small Business AP500 (285€)<br />Good coffee <br />Fast internet connection<br />Telenet Business Fibernet(from 45€/month)<br />No servers<br />Printer/scanner<br />(from 700€)<br />No fax<br />
  18. 18. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />Office 365, office apps in the cloudhttp://www.microsoft.com/nl-be/office365/<br />Documents, information, blogs, and much more<br />E-mail, calendar, contacts, shared agendas<br />Word, Excel, PowerPoint, OneNote,...<br />Telephony<br />Instant Messaging, Presence<br />WebMeetings<br />From 5,25€ /person per month<br />25,5€ per month includes an Office Pro license<br />
  19. 19. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />Dynamics CRM 2011 in the cloudhttp://www.microsoft.com/online/nl-be/dynamics-crm-online.aspx<br />CRM = Customer Relationship Management<br />Deep Outlook integration<br />Central database for your<br />Prospects<br />Opportunities<br />Customers<br />Partners<br />Contracts<br />...<br />Track<br />Email<br />Appointments<br />Tasks<br />Phone calls<br />...<br />From 40,25€ /user per month<br />
  20. 20. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />Your accounting & invoicing softwarein the cloud<br />AccPortal<br />Analyse Bilantaire / Balansanalyse<br />Exact Online<br />ExpertM<br />First<br />Account View<br />MyVero<br />Logistics<br />Piton<br />ProAcc Professional Users<br />Sofisk<br />TopAccount<br />Unit4 Agresso Multivers<br />Venice Boekhouder<br />Winbooks<br />Wings Accounting<br />WinPrest<br />http://portals.myaspex.com/aspexsite/reseller_producten.php<br />
  21. 21. OneCafé: The New World of Work and your organization<br />Workspace<br />Smartphone (from 300€)<br />Laptop (from 600€)<br />Laptop-stand with large screen keyboard + mouse (from 330€)HP AW662AA<br />Headset<br />No desktop computers(use a laptop)<br />USB Business Headset (from 40€)<br />15 September, 2011<br />No phone(use headset)<br />
  22. 22. Meeting spaces<br />Monitor 40” of bigger<br />or projector (from 800€)<br />Conference phone<br />Polycom® CX3000 IP (650€)<br />Jabra SPEAK 410 Series<br />for mobile use or small meeting rooms<br />Lync and Skype compatible(110€)<br />No pen and paper(gebruik OneNote)<br />15 September, 2011<br />OneCafé: The New World of Work and your organization<br />
  23. 23. 15 September, 2011<br />OneCafé: The New World of Work and your organization<br />Read more<br />Ingredients of The New World of Workhttp://www.slideshare.net/orbitone/ingredients-of-the-new-world-of-work<br />Organize office spaces for the New World of Work http://www.slideshare.net/orbitone/organize-office-spaces-for-the-new-world-of-work<br />Social computing in your organisation http://www.slideshare.net/orbitone/social-computing-in-your-organization-using-sharepoint-challenges-and-benefits<br />Kluwer Congres “Het Nieuwe Werken” 29 septemberhttp://opleidingen.kluwer.be/nl/Opleidingen/congres-het-nieuwe-werken/HENIWNB.aspx<br />
  24. 24. Tour of OneOfficeTask-oriented spaces& Drinks!<br />OneCafé: The New World of Work and your organization<br />15 September, 2011<br />
  25. 25. OneCafé: The New World of Work and your organization<br />15 September, 2011<br />

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