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OneCafé: The new world of work and your organisation

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The session is mainly for management, IT en HR. We cover the 3 angles: …

The session is mainly for management, IT en HR. We cover the 3 angles:
•People and organisation
•ICT/Technology
•Flexible work environments

The New World of work is a means to:
•improve productivity
•reduce absenteeism
•save travel costs
•save office costs
•be an attractive employer
•motivate employees
•Corporate Social Responsibility

Published in Technology , Business
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  • 1. 15 September, 2011
    OneCafé: The New World of Work and your organisation
  • 2. 15 September, 2011
    OneCafé: The New World of Work and your organization
    Welcome
    Olivier Mangelschots
    Managing Director Orbit One
    Twitter @omangels
    olivier@orbitone.com
    www.orbitone.com
    Pieter Wierckx
    Twitter @pieterwierckx
    info@innoverendwerken.nl
    www.innoverendwerken.nl
  • 3. 15 September, 2011
    OneCafé: The New World of Work and your organization
    Agenda
    13h30 Welcome drink
    14h Introduction
    What are the benefits for my company (Pieter Wierckx)
    16h Short break
    16h15 Tour of Orbit One office & OneOffice concept Demo ICT tools
    Teamtalk: Where do I begin? - Q&A
    +/- 17h45 End of session: drink and a snack
  • 4. About Orbit One Internet Solutions
    OneCafé: The New World of Work and your organization
    15 September, 2011
  • 5. Who is Orbit One?
    18 passionate web & IT professionals
    Based in Gent
    Since 1995
    Strong believers of the New World Of Work
    Mission:
    “Optimize communication & collaboration by using internet technologies.”
    23 March, 2011
    Who is Orbit One?
    5
  • 6. Our Services
    Advice, design, implement and maintain:
    Information websites
    Self-Service portals, online forms, payments
    Intranet & document management
    Facebook for the enterprise
    CRM - Contact Management
    Unified Messaging
    Social integration & e-mail marketing
    Custom development
    23 March, 2011
    Who is Orbit One?
    Experts in
    WEBSITE CMS
    6
  • 7. People and Organisations (NWOW)Presentation by Pieter Wierckx
    OneCafé: The New World of Work and your organization
    15 September, 2011
    http://prezi.com/ljdbfg0u2f7k/the-new-world-of-work-in-belgium-september-15-2011/?auth_key=e9c03557d531dda50f1102b263d7337acaab1d16
  • 8. 15 September, 2011
    OneCafé: The New World of Work and your organization
    3 angles
    People and organisation
    People are given space to develop themselves. A healthy balance between work and home. Move from “command and control” to self direction and own initiatives.
    Technology/ICT
    Using of the latest technology available so that colleagues always are in touch with the information and resources they need to work, collaborate and communicate.
    Workplace
    The office becomes a meeting place for innovation and collaboration. Spaces are re-organised to be more “task-oriented”.
  • 9. 15 September, 2011
    OneCafé: The New World of Work and your organization
    OneOffice: flexible workspaceswww.oneoffice-coworking.be
    Memberships
    Half-time 200€/month per person
    Full-time 360€/month per person
    What do you get?
    27/4 access tot the office
    Seat in the open space
    Fast internet
    Usage of meeting rooms
    Tasty coffee 
    Nice collegues!
    Come by and try it out!
  • 10. Yesterdays workplaceCubicle, individual, underutilized and dated
    15 September, 2011
    OneCafé: The New World of Work and your organization
  • 11. Todays workplace for the futureEvolve to… a mobile workplace with activity based spaces for teamwork, concentration, chill out and brainstorm
    15 September, 2011
    OneCafé: The New World of Work and your organization
  • 12. 15 September, 2011
    OneCafé: The New World of Work and your organization
    Task-orientedspaces
    Open office space: spacious desk with multiple monitors, your main workplace
    Drop in/Touchdown space: smaller temporary desk allowing you to quickly sit down and work for a few hours
    Focus/quiet room: small quiet private office, allows you to work without interruptions, make private calls
    Meeting room: quiet zone for small to large group meetings
    Café space: less format environment to chat, work and drink
    Breakout/Lounge area: informal space with lounge chairs for relaxation, reading and relationship building
  • 13. 15 September, 2011
    OneCafé: The New World of Work and your organization
    Important concepts to make it work
    Avoid private offices, replace by small meeting rooms
    No need for a private office to show you are the boss 
    Replace office phones by VoIP software + headset
    Cut the strings, give people laptops
    Wireless network everywhere (also for guests!)
    Large screen or projector in every meeting room
    Take laptops to meetings, use Microsoft OneNote for note taking
    Avoid paper
    Scan your documents, store them on SharePoint
    Give people the freedom to sit where they want
    Ideally people who work together on projects sit together
    Work from anywhere
    Use meeting & focus-rooms
    Work from home or remote locations
  • 14. 15 September, 2011
    OneCafé: The New World of Work and your organization
    NWOW @ Orbit One
    Flexible hours
    Working from home
    Teamlunch
    Office becomes (social) meeting place
    Flexible workspaces
    Use of sociale networken (LinkedIn, Twitter, YouTube, blogs)
    24/7 access to the office (badge)
    Paperless office (95%)
    Open, sharing atmosphere (both inside as outside the company)
    Efficient meetings (OneNote, many video/audio conferences)
    Laptops for everyone (80%)
  • 15. OneCafé: The New World of Work and your organization
    15 September, 2011
    Simulation for small to medium size company (5-100 people)
    Practical: What do it need?
  • 16. 15 September, 2011
    OneCafé: The New World of Work and your organization
    Work from everywhere (video)
    http://www.youtube.com/watch?v=hDqBVJz5bB8&feature=youtu.be
  • 17. 15 September, 2011
    OneCafé: The New World of Work and your organization
    Office without servers
    Wireless network
    Cisco Small Business AP500 (285€)
    Good coffee 
    Fast internet connection
    Telenet Business Fibernet(from 45€/month)
    No servers
    Printer/scanner
    (from 700€)
    No fax
  • 18. 15 September, 2011
    OneCafé: The New World of Work and your organization
    Office 365, office apps in the cloudhttp://www.microsoft.com/nl-be/office365/
    Documents, information, blogs, and much more
    E-mail, calendar, contacts, shared agendas
    Word, Excel, PowerPoint, OneNote,...
    Telephony
    Instant Messaging, Presence
    WebMeetings
    From 5,25€ /person per month
    25,5€ per month includes an Office Pro license
  • 19. 15 September, 2011
    OneCafé: The New World of Work and your organization
    Dynamics CRM 2011 in the cloudhttp://www.microsoft.com/online/nl-be/dynamics-crm-online.aspx
    CRM = Customer Relationship Management
    Deep Outlook integration
    Central database for your
    Prospects
    Opportunities
    Customers
    Partners
    Contracts
    ...
    Track
    Email
    Appointments
    Tasks
    Phone calls
    ...
    From 40,25€ /user per month
  • 20. 15 September, 2011
    OneCafé: The New World of Work and your organization
    Your accounting & invoicing softwarein the cloud
    AccPortal
    Analyse Bilantaire / Balansanalyse
    Exact Online
    ExpertM
    First
    Account View
    MyVero
    Logistics
    Piton
    ProAcc Professional Users
    Sofisk
    TopAccount
    Unit4 Agresso Multivers
    Venice Boekhouder
    Winbooks
    Wings Accounting
    WinPrest
    http://portals.myaspex.com/aspexsite/reseller_producten.php
  • 21. OneCafé: The New World of Work and your organization
    Workspace
    Smartphone (from 300€)
    Laptop (from 600€)
    Laptop-stand with large screen keyboard + mouse (from 330€)HP AW662AA
    Headset
    No desktop computers(use a laptop)
    USB Business Headset (from 40€)
    15 September, 2011
    No phone(use headset)
  • 22. Meeting spaces
    Monitor 40” of bigger
    or projector (from 800€)
    Conference phone
    Polycom® CX3000 IP (650€)
    Jabra SPEAK 410 Series
    for mobile use or small meeting rooms
    Lync and Skype compatible(110€)
    No pen and paper(gebruik OneNote)
    15 September, 2011
    OneCafé: The New World of Work and your organization
  • 23. 15 September, 2011
    OneCafé: The New World of Work and your organization
    Read more
    Ingredients of The New World of Workhttp://www.slideshare.net/orbitone/ingredients-of-the-new-world-of-work
    Organize office spaces for the New World of Work http://www.slideshare.net/orbitone/organize-office-spaces-for-the-new-world-of-work
    Social computing in your organisation http://www.slideshare.net/orbitone/social-computing-in-your-organization-using-sharepoint-challenges-and-benefits
    Kluwer Congres “Het Nieuwe Werken” 29 septemberhttp://opleidingen.kluwer.be/nl/Opleidingen/congres-het-nieuwe-werken/HENIWNB.aspx
  • 24. Tour of OneOfficeTask-oriented spaces& Drinks!
    OneCafé: The New World of Work and your organization
    15 September, 2011
  • 25. OneCafé: The New World of Work and your organization
    15 September, 2011