Online Payroll & HRMS


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Welcome to Online Payroll & HRMS, our customizable solution to automate HR & Payroll processes for small and medium companies.

Payroll module can be customized as per India policies and also as per international country policies.

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Online Payroll & HRMS

  1. 2. <ul><li>Welcome to Orange Payroll & HRMS Software , the simple and effective online system that provides employer everything for accurately and confidently track every aspect of employees Or contract workers. </li></ul><ul><li>Online payroll & HRMS Software will reduce the work load of HR, employees of company and other staff. </li></ul><ul><li>In addition to that it also facilitate faster access of HR related information of various branches. </li></ul><ul><li>It manages the entire information of the Employees from the time they are recruited till the time they leave the company. </li></ul><ul><li>Detail Dashboard and graphical reports show all scenario of the system to HR and Management. </li></ul>Introduction
  2. 3. <ul><li>Online Payroll & HRMS Provide the features mentioned below. </li></ul><ul><li>Easy to Install, Implement & Use. </li></ul><ul><li>Facility to create multiple company and multiple branches by using one Database for all. </li></ul><ul><li>There will be three login penal </li></ul><ul><ul><li>Main Administrator </li></ul></ul><ul><ul><li>Branch Administrator </li></ul></ul><ul><ul><li>Employee self service </li></ul></ul><ul><li>User Rights management : Permission to create bulk users at a time and give rights to users for manage modules. Exp. HR Manager, Supervisor ,account manager </li></ul>Introduction Our Payroll ,Your process, Everyone wins
  3. 4. <ul><li>Main objective to handle Online browser based application that automates processes employee life-cycle. </li></ul><ul><li>Multi branches can use it from anywhere and main admin can see and manage data. </li></ul><ul><li>Employee life-cycle: Résumé handling, Induction and on-boarding, promotions, transfers, appraisals and salaries, skills mapping and training. </li></ul><ul><li>Employee online attendance and late mark detail and effected in salary as per company rule </li></ul><ul><li>Employees should be able to view their Salaries, Loans, Leave on line (ESS module) </li></ul><ul><li>Employees need to apply for Leave on line and the sanction happen on line and the summary should be considered for salary calculation </li></ul><ul><li>Employees need to have the facility to enter the reimbursement details on line and that data to be updated in Salary Calculation Package. </li></ul><ul><li>Employees will mark the change in their detail; Utility should be able to update such records. </li></ul>Objective of Software made to meet each client’s unique needs
  4. 5. Key Module <ul><li>Recruitment </li></ul><ul><li>Employee Information </li></ul><ul><li>Employee Self Service module (ESS) </li></ul><ul><li>Employee Training </li></ul><ul><li>Employee Appraisal /Transfer / Promotion track </li></ul><ul><li>Leave Management </li></ul><ul><li>Loan Management </li></ul><ul><li>Claim Management </li></ul><ul><li>Employee In/out Summary </li></ul><ul><li>Salary Details </li></ul><ul><li>Reports </li></ul>
  5. 6. Online Payroll & HRMS Process Cycle
  6. 7. <ul><li>All HR processes from candidate entry till employee exit are fully automated </li></ul><ul><li>Do HR & Payroll activities and employee self service functions from wherever, whenever in a few clicks </li></ul><ul><li>Flexible Form Design </li></ul><ul><li>Various alerts are also provided Dash board when user or admin logs into system . </li></ul><ul><li>Attendance device (RF / Biometric) can be integrated for getting attendance records of employee </li></ul><ul><li>Multi branch Support </li></ul><ul><li>Security and Rights Management. </li></ul><ul><li>Configurable Automated Workflow </li></ul><ul><li>Simple to learn & Operate by non-Computer background Users    </li></ul>Key Features
  7. 8. <ul><li>Sophisticated Competency Management </li></ul><ul><li>Goal Management </li></ul><ul><li>Employee Performance Tracking </li></ul><ul><li>System also provides generation of various reports and allows export & Import via excel / third party software . </li></ul><ul><li>System also provides Email and SMS notification facility. </li></ul><ul><li>As per assign user rights and branch login & admin login history should be maintain and display to admin user </li></ul><ul><li>MIS-effective decision making Reports </li></ul><ul><li>Audit trail management with reports </li></ul>Key Features
  8. 9. Login Screen
  9. 10. Dashboard
  10. 11. Organization Tree *New Feature
  11. 12. <ul><li>Staffing Request form (request send by manager only) </li></ul><ul><li>Approval of Vacancies from HR and post it throw Email </li></ul><ul><li>Monitor all stages of the recruitment process. </li></ul><ul><li>Get quick and easy access to internal and external candidate details. </li></ul><ul><li>Multiply the number & quality of résumés through collaborative job-site publishing. </li></ul><ul><li>Measure the candidate ad equation to the job. </li></ul><ul><li>Analyze the effectiveness of the recruitment process according to the budget defined. </li></ul><ul><li>Import data of shortlisted candidate from other job we sides. </li></ul><ul><li>Appointment Letter Printing / Email </li></ul><ul><li>Automatically generates acknowledgment letters, interview invitations etc. </li></ul><ul><li>Selected candidate get appointment letter and HR/admin get reminder and branch admin if authority of branch manager,HR </li></ul>Recruitment Module
  12. 13. Recruitment Module HR Flow For Vacancy
  13. 14. Recruitment Module Flow
  14. 15. <ul><li>Employee Profile </li></ul><ul><li>Contact </li></ul><ul><li>Emergency Contacts </li></ul><ul><li>Dependants </li></ul><ul><li>Immigration </li></ul><ul><li>Jobs & Assets </li></ul><ul><li>Reporting </li></ul><ul><li>Experience </li></ul><ul><li>Education </li></ul>Employee Information <ul><li>Skills </li></ul><ul><li>Language </li></ul><ul><li>Attachment </li></ul><ul><li>Allowance </li></ul><ul><li>Salary </li></ul><ul><li>Insurance </li></ul><ul><li>Staff accommodation module </li></ul>Conquer your mountain of paperwork
  15. 17. <ul><li>It keeps tracks of all necessary details of employee such as Employee Code, Grade, Designation, Joining Date, Contact Details, Immigration Information, Job task, Skills, Basic Salary. </li></ul><ul><li>In addition to that it also maintains record of Week off, Probation period, Shift & Late mark of every employee. </li></ul><ul><li>Tracking past employee information : It also takes into consideration of Notice period, Asset issue, Pending Loans & Leaves and prepares Full & Final settlement, Feed Back for company, Salary History & Reason of leaving the company. </li></ul>Employee Information
  16. 18. <ul><li>Employee self service is a powerful tool providing employees of the company with the ability to view relevant information such as personal information. updating personal information with web - enabled PC without having to hassle the HR staff. </li></ul><ul><li>The functionality of this module spans through the entire system, making information available anywhere, anytime. Of course all information is subject to company defined security policy, where everyone can only view the information he/she is authorized to. </li></ul><ul><li>Employee can view his/her load, leave , claim , salary , appraisal details. </li></ul><ul><li>Employee can post all application of leave, load, claim, advance, appraisal feedback also employee can approve all detail of other employee detail if he is superior employee. </li></ul><ul><li>Employee can view his attendance , appraisal History </li></ul><ul><li>Employee can get his pay sleep with all detail in his login </li></ul><ul><li>Employee can do daily attendance form login. </li></ul><ul><li>Employee can get company news , remainders , attendance and late mark summary. </li></ul>Employee Self Service Module (ESS)
  17. 19. <ul><li>Competency layouts including long, short, and matrix can be created, reports, development planning, goal and objective tracking , instantly. </li></ul><ul><li>All competencies can link to development planning and training </li></ul><ul><li>Allows identification of key positions in the organization and their mapping </li></ul><ul><li>to required skills, competencies, job descriptions, qualifications </li></ul><ul><li>and experience profiles </li></ul><ul><li>Training Request from Employee/ Department and Approval </li></ul><ul><li>Trainer Database Management </li></ul><ul><li>Informing Trainer and Trainee on mail </li></ul><ul><li>360° feedback Training Performance Tracking (Trainer and Trainee, manager) </li></ul><ul><li>Track Training Costs by type - department-wise cost allocations </li></ul><ul><li>Training History maintenance </li></ul>Training Management
  18. 20. Employee Appraisal & Transfer Module <ul><li>How do we asses Employee? </li></ul><ul><li>The promotions in the organization are usually governed by the following factors: </li></ul><ul><ul><li>How well an employee performed in his / her present job. </li></ul></ul><ul><ul><li>How much potential an employee has for future responsibilities. </li></ul></ul><ul><ul><li>How much additional knowledge he / she have acquired for further advancement. </li></ul></ul><ul><ul><li>Personal attribute, work habits, attitude towards self and others, ability to get along with the team, leadership qualities , personal contribution to the success of the company determines his / her competence for promotion. </li></ul></ul><ul><ul><li>Feedback given by all those who work with the employee such as his / her superiors, subordinates, peers and the customers. </li></ul></ul>
  19. 21. <ul><li>These All Points Covered by Online HRMS & Payroll and make it easy for HR. </li></ul><ul><li>All relevant data (such as job descriptions, past appraisals, self appraisals, third-party assessments, goals and objectives, journal notes, etc.) is accessible through a single, secure, convenient portal. </li></ul><ul><li>Employee at various location , department, grade, qualification </li></ul><ul><li>Details of Employee Completing Probation period, Maximum grade limit </li></ul><ul><li>List of employees process wise </li></ul><ul><li>List of employees project wise </li></ul><ul><li>List of employees team wise </li></ul><ul><li>Promotion / Transfer Details </li></ul><ul><li>Warning letters details </li></ul>Employee Appraisal & Transfer Module faster, easier & more accurate than manual systems
  20. 22. <ul><li>360° feedback Training Performance Tracking </li></ul><ul><li>This leads to dramatically more useful and actionable feedback for the appraise, with resultant hugely enhanced behavior and Performance improvement. </li></ul><ul><ul><li>PEERS : Questions about teamwork (and related). </li></ul></ul><ul><ul><li>CUSTOMERS : Questions about customer service (and related). </li></ul></ul><ul><ul><li>MANAGER/S : Questions about the employee's job competency and behaviors. </li></ul></ul><ul><ul><li>DIRECT REPORTS : Questions about the manager's management style and practices. </li></ul></ul><ul><ul><li>(Post Salary, grade, Effective Date ,new designation,% increase in salary, Reason for Promotion - Demotion) </li></ul></ul><ul><li>Next revision date & reminders </li></ul><ul><li>Appraiser can post comments and set objectives for those appraised. Follow up on these objectives can be done through the system. </li></ul><ul><li>User defined Competencies for different levels of appraisal </li></ul><ul><li>User defined appraisal reasons and ratings </li></ul>Employee Appraisal & Transfer Module
  21. 23. Online Payroll & HRMS For growing businesses
  22. 24. 360 Feed Back Of Employee
  23. 25. <ul><li>Company wise Leave Policy – user define leave Grade-wise Paid / Unpaid. </li></ul><ul><li>Leave Application : Employee can apply for leave online & HR/Authorized user will get alert notification for same. </li></ul><ul><li>Employee Leave Approval : it can be approved by the Supervisor or admin or hr manager –on the basis of leave balance of employee and availability of alternate employee </li></ul><ul><li>Employee Leave Carry Forward : leave carry forward process done automatically as defined period in leave master. </li></ul><ul><li>Leave Cancellation : if leave is approved incase if employee remain present on that day then admin can cancel the leave. </li></ul><ul><li>Leave Encashment : employee can put request of leave Encashment after define period of that leave and admin get alert for that and also save all records. </li></ul>Leave Management
  24. 26. Leave Module Detail
  25. 27. <ul><li>Loan Master : Here admin or any authorized person can define the type of loan/Advance and define the maximum limit that is to be approved for that particular Grade of Employee. </li></ul><ul><li>Loan Application : Employee can apply for loan through loan application and the authorized user or admin will get alert for new application. </li></ul><ul><li>Loan Approval : Admin has rights to approve the loan requested by any employee. </li></ul><ul><li>Loan Payment : Admin will maintain the record and make the entry of loan installment or loan payment by the employee and can be directly deducted from salary in installment. </li></ul>Advance/Loan Management
  26. 28. <ul><li>Claim Master : Here admin or any authorized person can define the type of claim and the maximum limit that is to be approved for that particular claim like travel expense, Medical expense, Mobile bills or Accommodation . </li></ul><ul><li>Claim Application : Employee can make a request for claim and can also attach the required document for claim application and the authorized user or admin will get alert for new application. Admin can also make the entry for the claim application on the behalf of any employee. </li></ul><ul><li>Claim Approval : Admin has rights to approve the claim requested by any employee by verifying the document attached by employee at the time of request. </li></ul><ul><li>Claim Payment : Admin will manage the record of claim payment. </li></ul>Claim Management
  27. 29. <ul><li>OT Approve Daily : It will calculate and display the working hours and OT (Over Time) hours of selected employee on the daily basis. Admin can modify the OT hours that is to be approved and save the details which will calculated in the salary. </li></ul><ul><li>OT Approve Monthly : It will calculate and display the working hours and OT (Over Time) hours of selected employee as per selected dates. Admin can modify the OT hours and can approve the details which will effect on salary. </li></ul><ul><li>Bonus Details : Admin can give bonus amount to any employee as per company norms. Admin can set the criteria on the basis of “Basic Salary”, “Gross”, “Consolidated” and “Fix”. Bonus can also be effective in salary by selecting month and year. Bonus can be given in Fix amount or on basis of percentage. </li></ul><ul><li>Advance Detail : Admin can manage the advance details of any employee based on Monthly Attendance – present / absent – salary is process. </li></ul>Salary Details
  28. 30. <ul><li>Monthly Salary : System will automatically calculate salary of employee on basis of In/Out entries, approved OTs, Loan, Leave Details, Arrears, Deduction, IT Tax and Advance of that employee for selected month and year. After saving the record, it will display the net amount of salary that is to be paid to employee. </li></ul><ul><li>Manual Salary : System will calculate the salary of selected employee on selected month and year on the basis of details entered by admin. Auto emailing facility to each employee. </li></ul><ul><li>Salary Settlements : Admin will make the salary settlements if required after the appraisal of the employee. </li></ul><ul><li>Full and Final Settlements : System will automatically calculate pending dues, leaves, loan, assets and any outstanding salary in the case of employee leaving the company or organization. </li></ul>Salary Management Details
  29. 31. Reports <ul><li>System will generate the various reports that can be viewed and export in different formats like PDF, Word, Excel, XML, and Editable RTF . </li></ul><ul><li>Reports can also be generated by selecting branch, grade, department, designation, status </li></ul><ul><li>In addition to that it also provides the facility of grouping the records. </li></ul>
  30. 32. Following are the some of the important Reports of the system : <ul><ul><li>Employee Reports </li></ul></ul><ul><ul><ul><li>Employee List </li></ul></ul></ul><ul><ul><ul><li>Employee CTC Detail </li></ul></ul></ul><ul><ul><ul><li>Employee Shift change Report </li></ul></ul></ul><ul><ul><ul><li>Left Employee History </li></ul></ul></ul><ul><ul><ul><li>Increment Reports- t o view increment due list, increment details and Increment amount reports. </li></ul></ul></ul><ul><ul><ul><li>Promotion - to view Promotion details of Employees. Facility to select date Periods. </li></ul></ul></ul><ul><ul><ul><li>Re-designation Reports of re-designation of employees. </li></ul></ul></ul><ul><ul><ul><li>Transfer Reports on Employee transfers. </li></ul></ul></ul><ul><ul><li>Attendance Report </li></ul></ul><ul><ul><ul><li>Employee In/Out summary </li></ul></ul></ul><ul><ul><ul><li>Late Mark summary Details </li></ul></ul></ul><ul><ul><ul><li>Attendance Register </li></ul></ul></ul>
  31. 33. <ul><ul><li>Leave Reports </li></ul></ul><ul><ul><ul><li>Leave Approval Report </li></ul></ul></ul><ul><ul><ul><li>Leave Balance Report </li></ul></ul></ul><ul><ul><ul><li>Yearly Leave Summary Report </li></ul></ul></ul><ul><ul><li>Loan / Advance and Salary Report </li></ul></ul><ul><ul><ul><li>Loan Reports </li></ul></ul></ul><ul><ul><ul><li>Salary Slip </li></ul></ul></ul><ul><ul><ul><li>Salary Register with Allowance/Deduction </li></ul></ul></ul><ul><ul><ul><li>Yearly Salary summary </li></ul></ul></ul><ul><ul><ul><li>Employee Overtime Report </li></ul></ul></ul><ul><ul><ul><li>Employee Advance Report </li></ul></ul></ul><ul><ul><ul><li>Settlement Report </li></ul></ul></ul><ul><ul><ul><li>Statutory Report which contains PF, ESIC, PT, IT reports and Gratuity and Bonus Report </li></ul></ul></ul><ul><ul><ul><li>MIS Reports </li></ul></ul></ul>
  32. 34. <ul><ul><li>Recruitment Detail Reports </li></ul></ul><ul><ul><ul><li>Recruitment- applicant wise </li></ul></ul></ul><ul><ul><ul><li>Extensive Recruitment Related summary </li></ul></ul></ul><ul><ul><li>Training Reports </li></ul></ul><ul><ul><ul><li>Training Calendar Report on Training calendar - list of trainings scheduled date wise. </li></ul></ul></ul><ul><ul><ul><li>Training Record Report on Training Details - date, number of employees attended, cost Involved, employee details etc. </li></ul></ul></ul><ul><ul><ul><li>Training Feedback Report on Employee feedback of trainings attended. </li></ul></ul></ul><ul><ul><ul><li>Supervisor Feedback </li></ul></ul></ul><ul><ul><ul><li>Employee skill </li></ul></ul></ul><ul><ul><li>Letters </li></ul></ul><ul><ul><ul><li>These are various letters that a company issues to its Employees Offer letters, Appointment letters, Increment Letter, Disciplinary Letters, warning letters , Exit letters etc </li></ul></ul></ul>
  33. 35. Graphical Reports
  34. 36. Graphical Reports
  35. 37. Graphical Reports
  36. 38. View Reports
  37. 39. View Reports
  38. 40. View Reports
  39. 41. View Reports
  40. 42. View Reports
  41. 43. URL Contact Us : +91 .79.40068968 / 26574943 USA No : +1.973.388.6545 Contact Detail Orange Technolab (P) LTD 3 rd Floor -307/8/9 Janpath Complex , Nr. LIC Building, Opp. Capital Commercial, Nehru Bridge ,Asharam Road, Ahmedabad – 380009 ,Guajarat ,India Our service @ Your end Sales Enquiry Mr. Ankur +91-9426068968 orangewebtech orangewebtech