Mark A. Smith
           Information Systems Librarian
Scholes Library, NYS College of Ceramics
                     at Al...
John Schumacher




  Institutional Repositories = Good Idea?
Here is our thinking:
 •  Dissemination Conduit - Can Show with the Big Boys
 •  Opportunity to Preserve & Organize Our Pr...
•  Historical Images                  •  Recorded Performances
•  Archival/Primary Source Docs       •  Notable Lectures
•...
•  “seed” the greater “collection”
   •  offer something valuable beyond our campus
   •  offer something that is unique i...
What we do is … produce world class artists and scientists.

     And so it follows… What We Should Offer Is …
Our Students and Their Work:

                                      Student Scholarship#



  Why Student Scholarship? … B...
•  Content of immediate value/interest
•  Simultaneously addresses multiple missions/strategic plans/goals
•  Leverage leg...
Community:                      New York State College of Ceramics at Alfred University

Two Sub-communities:            K...
SUNY Repository Process/Guidelines:
   • Describe Community and Sub-community Structure
   • Determine roles/permissions f...
Small school, Small staff, Small resources … 4 of us in our “spare time”

                    Pat LaCourse - Eng & Science...
•  develop and refine scanning procedures and workflow
•  scan (and rescan) – review and resize before submission
•  coord...
•  Our Front Door – Search or Browse

   •  Community Page: Art - Engineering
   •  Title Display: Art - Engineering
   • ...
•  Head start – built into pre-digital, accession process
    •  Art: archival scanning, years of description slide images...
•  “Adopt” / “Adapt” established best practices (ie. archival scans,
derivatives)

•  Best Laid Plans - “Proof of concept”...
•  Too much description? PDF Full-text is keyword indexed in DSpace

•  Quality of art images reflect time/technology/expe...
The Goal? Or Control?

    Can we build an IR ourselves,
     at campus level? Absolutely

    What would we gain? Control...
Feel Free to Contact Me with Questions:




 IR Student Scholarship Resources – http://scholes.alfred.edu/msmith/dspace/
Showcasing Student Scholarship
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Showcasing Student Scholarship

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2007 for SUNY LIbrarians Association and SUNY Council of Library Directos

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Showcasing Student Scholarship

  1. 1. Mark A. Smith Information Systems Librarian Scholes Library, NYS College of Ceramics at Alfred Universityß
  2. 2. John Schumacher Institutional Repositories = Good Idea?
  3. 3. Here is our thinking: •  Dissemination Conduit - Can Show with the Big Boys •  Opportunity to Preserve & Organize Our Prized Materials •  Technical Perks of Hosted System (maintenance, batching, storage & Nathan) •  Community/Citizenship – strength in numbers, doing our part •  Shared Policies - Sometimes Structure Be a Good Thing •  PR, PR and PR – NYSCC attached to SUNY Brand
  4. 4. •  Historical Images •  Recorded Performances •  Archival/Primary Source Docs •  Notable Lectures •  Images, Multimedia (sound/video) •  Music Manuscripts •  Computer Applications •  Visual Art Resources •  Administrative Documents •  Original Writing •  Faculty Publications •  Campus & Community Publ. •  Whitepapers •  Theses •  Pre-Pubs •  Technical Reports •  Original Music •  Just About Anything …..
  5. 5. •  “seed” the greater “collection” •  offer something valuable beyond our campus •  offer something that is unique in some way •  Oh yes… “We’re So Vain” - and we wanna look good
  6. 6. What we do is … produce world class artists and scientists. And so it follows… What We Should Offer Is …
  7. 7. Our Students and Their Work:
 Student Scholarship# Why Student Scholarship? … Beyond An Opportunity to Gloat … A perfect fit for the library: •  History: describing/delivering this content in “Analog” formats •  Access: immediate, unfettered access to all content •  In some cases we even helped produce it (Theses) •  Strong connections to the authors/artists/advisors/source content
  8. 8. •  Content of immediate value/interest •  Simultaneously addresses multiple missions/strategic plans/goals •  Leverage legacy efforts in digitization •  And something for the Administrator Types … A Bonus …. Think Middle States: Standard 14: Assessment of Student Learning!! •  Concrete evidence of student learning •  Can be an assessment/outcomes measure, evaluated & reported to accrediting bodies •  Potential tie-in with your Information Literacy initiatives
  9. 9. Community: New York State College of Ceramics at Alfred University Two Sub-communities: Kauzo Inamori School of Engineering School of Art and Design One Collection in Each Community: Master of Science Theses (2004) Images of MFA Thesis Work (selections from 2001-05) Representing work in: Ceramic Engineering, Glass Science, Biomedical Materials Science, Materials Science, Ceramic Art, Sculpture/Dimensional Studies (Glass & Sculpture) and Electronic Integrated Arts
  10. 10. SUNY Repository Process/Guidelines: • Describe Community and Sub-community Structure • Determine roles/permissions for staff • Determine Dublin Core metadata schema for each collection • Prepare data (spreadsheet) and content • Submit work – batch or manual • Review
  11. 11. Small school, Small staff, Small resources … 4 of us in our “spare time” Pat LaCourse - Eng & Science Libr. Carla Johnson – Metadata Goddess Mandy Economos - Vis. Res. Curator Mark Smith - Info. Systems •  define and describe NYSCC communities •  “crosswalk” legacy metadata to the Dublin Core Standard •  select contributions, representative work •  collect permissions •  extract, edit and add data to spreadsheets
  12. 12. •  develop and refine scanning procedures and workflow •  scan (and rescan) – review and resize before submission •  coordinate internally & with OLIS •  package metadata & content for submission processes •  setup remote access to content updates (or mail) •  review & customize web data display & editing templates •  eventually - manual submission
  13. 13. •  Our Front Door – Search or Browse •  Community Page: Art - Engineering •  Title Display: Art - Engineering •  Short Record: Art – Engineering •  Full Record: Art – Engineering •  Content: Image – PDF •  Metadata Spreadsheet Sample
  14. 14. •  Head start – built into pre-digital, accession process •  Art: archival scanning, years of description slide images •  Eng: grad course, thesis check, guided prep. (descr., permissions, etc.) •  Adapted/refined slightly for SUNY IR (i.e. permission, description, quality) •  Student help •  Local server for review and OLIS access (FTP)
  15. 15. •  “Adopt” / “Adapt” established best practices (ie. archival scans, derivatives) •  Best Laid Plans - “Proof of concept” - paper vs. product •  added fields, tweaked DC subfields, •  re-scanned/re-submitted for quality, •  re-scanned/re-submitted for signature page, •  re-scanned/re-submitted for .. ummm … student error
  16. 16. •  Too much description? PDF Full-text is keyword indexed in DSpace •  Quality of art images reflect time/technology/experience •  Plans to review and refine permission letters
  17. 17. The Goal? Or Control? Can we build an IR ourselves, at campus level? Absolutely What would we gain? Control What would we lose? The Goal Consistency Promotional Value Community Stewardship A Whole Greater Than Sum of its Parts Prestige/Impact of a SUNY “Body of Scholarship”
  18. 18. Feel Free to Contact Me with Questions: IR Student Scholarship Resources – http://scholes.alfred.edu/msmith/dspace/
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