Financial Best Practices
By Luc Maurer @ Camptocamp
2/13www.camptocamp.com / 07/04/13
Quick & easy corrections
■ Tried to cancel an invoice that you have validated or cancel ...
3/13www.camptocamp.com / 07/04/13
Prevention of obvious mistakes
■ With version 7, OpenERP added most of the financial con...
4/13www.camptocamp.com / 07/04/13
We eased invoice encoding
We do not agree with some simplification made at invoice level...
5/13www.camptocamp.com / 07/04/13
Better generic invoice template
■ You like it ?
■ Solution → invoice_webkit
(sale_order_...
6/13www.camptocamp.com / 07/04/13
Fast import framework of bank transactions
Light and powerful banking framework
■ Electr...
7/13www.camptocamp.com / 07/04/13
KILL account_voucher module...
Since performance and reliability are our focus, we have ...
8/13www.camptocamp.com / 07/04/13
No voucher ? How to easily reconcile ?
We use 'account_advanced_reconcile' module :
■ Re...
9/13www.camptocamp.com / 07/04/13
Fast & reliable financial reports
We use 'account_webkit_financial_report'
■ General led...
10/13www.camptocamp.com / 07/04/13
Credit control (followup)
■ We have create the module 'account_credit control' to send ...
11/13www.camptocamp.com / 07/04/13
Credit control letter template
12/13www.camptocamp.com / 07/04/13
…some other modules ported to v7.0
■ currency_update : choose you web source and fetch ...
Luc Maurer
Founder & Managing Partner
luc.maurer@camptocamp.com
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Financial best practices (webkit invoices, bank & reconcile, credit control, webkit financial reports, consolidation, budget, etc.). Luc Maurer, Camptocamp

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Financial best practices (webkit invoices, bank & reconcile, credit control, webkit financial reports, consolidation, budget, etc.). Luc Maurer, Camptocamp

  1. 1. Financial Best Practices By Luc Maurer @ Camptocamp
  2. 2. 2/13www.camptocamp.com / 07/04/13 Quick & easy corrections ■ Tried to cancel an invoice that you have validated or cancel a bank statement ? ■ Impossible since some entries are automatically validated. ■ account_cancel => illegal in most countries to move back to draft a posted entry Solution : account_default_draft_move ■ It forces the system to create entries with 'draft' status by default ■ Then you can use native OpenERP cancel button (until YOU decide to validate entries)
  3. 3. 3/13www.camptocamp.com / 07/04/13 Prevention of obvious mistakes ■ With version 7, OpenERP added most of the financial constraints Camptocamp requested ■ Some constraints are still missing : - Forbid to pickup a date that is not in the fiscal year of the concerned period - Remove the possibility to modify or delete a move line related to an invoice or a bank statement - Etc.. Solution -> account_constraints module - - Extra constraints will be added
  4. 4. 4/13www.camptocamp.com / 07/04/13 We eased invoice encoding We do not agree with some simplification made at invoice level : ■ No more notes at invoice line level (1 field for description & note) ■ No more form view to encode invoice lines Solution -> html_invoice_product_note (for invoices) & sale_note_flow (for sale orders) ■ Put back the notes fields... with WYSIWYG features added (Bold, underline, italic, bullet points...) ■ Invoice line is opened with a form view (like in v6.1)
  5. 5. 5/13www.camptocamp.com / 07/04/13 Better generic invoice template ■ You like it ? ■ Solution → invoice_webkit (sale_order_webkit is available too)
  6. 6. 6/13www.camptocamp.com / 07/04/13 Fast import framework of bank transactions Light and powerful banking framework ■ Electronic bank statement import capacities (easy to adapt to your bank) Solution : account_statement_base_import ■ Auto-completion tool : set of completion rules will auto-complete some missing informations Solution : account_statement_base_completion ■ Bank statement validation → generate accounting entry Solution : Standard functionality
  7. 7. 7/13www.camptocamp.com / 07/04/13 KILL account_voucher module... Since performance and reliability are our focus, we have decide to stop using the module account_voucher : ■ Too many bugs because too complex ■ Performance killer ■ Too many dependences → almost always forced to install it Solution → modules statement_voucher_killer & invoicing_voucher_killer ■ These modules remove the creation of the voucher reconciliation system from bank statement and the invoice
  8. 8. 8/13www.camptocamp.com / 07/04/13 No voucher ? How to easily reconcile ? We use 'account_advanced_reconcile' module : ■ Real automatic reconciliation (fully or partially) of accounting entries with the same account, partner AND reference - very restrictive in order to give full confidence to user - very fast computation (just click on blue arrow to start) - full traceability of what the system reconcile for you → easy correction if necessary ■ + manual reconciliation for exceptions
  9. 9. 9/13www.camptocamp.com / 07/04/13 Fast & reliable financial reports We use 'account_webkit_financial_report' ■ General ledger ■ Trial balance - Option 1 : Start balance, Debit, Credit, End balance - Option 2 : Periods or fy comparative views (+ difference in value and %) - Option 3 : Up to 4 Periods or fy comparative views in columns ■ Partner ledger ■ Partner balance (with the same 3 options than the trial balance) ■ Open invoices report (at any date in the past) ■ + account_export_csv to export these reports
  10. 10. 10/13www.camptocamp.com / 07/04/13 Credit control (followup) ■ We have create the module 'account_credit control' to send email or pdf letter payment reminder. ■ Credit control vs OpenERP official followup module ? - Very fast (made initially for B2C e-commerce business) - You can set more than 1 credit control policy - You can send reminder to a specific group of customer if you like - You can choose for a specific date of reminder (no only current date) - Reminders can be based on the due date or last reminder date - Full history of past reminders on the invoice level - You can cancel if case of error and do corrections easily - Nice good-looking letter/email template
  11. 11. 11/13www.camptocamp.com / 07/04/13 Credit control letter template
  12. 12. 12/13www.camptocamp.com / 07/04/13 …some other modules ported to v7.0 ■ currency_update : choose you web source and fetch automatically currency rate into your OpenERP on a daily, montly or yearly basis... ■ account_consolidation : do multicurrency accounting consolidation from several subsidiaries to the mother company ■ budget : create multi-currency & multi-company budget. ■ account_multicurrency_revaluation : calculation and automatic booking of the currency revaluation/provision. Legal Compatibility for France, Switzerland and UK (and probably any country)
  13. 13. Luc Maurer Founder & Managing Partner luc.maurer@camptocamp.com

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