Open iT Software Asset Management, a Global Hub for Usage Monitoring and Optimization
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Open iT Software Asset Management, a Global Hub for Usage Monitoring and Optimization

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Open iT Software Asset Management, a Global Hub for Usage Monitoring and Optimization

Open iT Software Asset Management, a Global Hub for Usage Monitoring and Optimization

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  • Read the slide: PauseHow does that happen in our organizations?If silent; Does it happen? If silent again: We all know the reasons, you have ...Business changesTechnology innovationMergers and Acquisitions Projects gets initial funding, but small funds for M&SMinimum investment in Training and Consulting Product Champions change their positionsDecentralized/Centralized purchasing Applications follow a ”Hype Cycle” (Gartner)But do we know how much of our software investement and M&S we are wasting?
  • Here is another story: Burlington Resources saved $5 million on software costs in two years – 36% reduction the first year and an additional 21% the second year.In addition they received an improved mix of software to better support their business. They measured the business value to be 20 times higher than the cost savings.
  • Let me tell a simple customer story: They knew what they had bought: The green capacity line shows you that: 300 concurrent user licenses of Magic Earth.Blue line shows how many licenses had been checked out, and the Red line shows how many licenses were actively in use after having been checked out. This was a hosted environment.This customer saved 5,75M in license costs.
  • So what do we do ? Why are we unique?In order to explain this to you – we have developed a magic quadrant for Software Usage Metering and Optimization...
  • Create advanced reports which span data sourcesReports can be delivered via e-mail or to a file share, on schedules such as daily, weekly monthly, etc.Easy to add calculated and filtered totals for better comparison and data context.Standard MS technology – Broad range of 3rd party extensions/plugins, training classes and consultants.
  • Create advanced reports which span data sourcesReports can be delivered via e-mail or to a file share, on schedules such as daily, weekly monthly, etc.Easy to add calculated and filtered totals for better comparison and data context.Standard MS technology – Broad range of 3rd party extensions/plugins, training classes and consultants.
  • Let me tell you a simple customer story: They knew what they had bought: The green capacity line shows you that: 300 concurrent user licenses of Magic Earth.Blue line shows how many licenses had been checked out, and the Red line shows how many licenses were actively in use after being checked out. This was a hosted environment.This customer saved 5,75M in license costs.
  • Excel dashboards can be created by exporting a report from the Analysis webpage.
  • Less total usage during the Holiday season… (the drop in licenses that are freed up by the end of this graph is due to holiday season.)
  • Open iT as a growing and profitable company. Elaborate the D&B rating.
  • Read the slide: PauseHow does that happen in our organizations?If silent; Is it not happen? If silent again: We all know the reasons, you have ...Business changesTechnology innovationMergers and Acquisitions Projects gets initial funding, but small funds for M&SMinimum investment in Training and Consulting Product Champions change their positionsDecentralized/Centralized purchasing Applications follow a ”Hype Cycle” (Gartner)But do we know how much of our software investement and M&S are we waisting?
  • Create advanced reports which span data sourcesReports can be delivered via e-mail or to a file share, on schedules such as daily, weekly, monthly, etc.Easy to add calculated and filtered totals for better comparison and data context.Standard MS technology – Broad range of 3rd party extensions/plugins, training classes and consultants.

Open iT Software Asset Management, a Global Hub for Usage Monitoring and Optimization Open iT Software Asset Management, a Global Hub for Usage Monitoring and Optimization Presentation Transcript

  • Open iT Software Global Hub for Usage Copyright OpeniT, Inc. All rights reserved
  • Open iT exists because… No one likes any part of their budget to be spent on something that is not really being used. Copyright OpeniT, Inc. All rights reserved 1
  • Energy Customer Cost of Savings over $5 Million -36% software maintenance cost (Year 1) -19% software maintenance cost (Year 2) -3% software maintenance cost (Year 3) Y0 Actual Y1 Actual Maintenance Y2 Actual New Software Y3 Actual Usage Metering Tool used: OpeniT Copyright OpeniT, Inc. All rights reserved . 3 View slide
  • Helps you Harvest the Savings We Quanitfy what is in Use Purchased Checked out Actually in use Copyright OpeniT, Inc. All rights reserved Open iT, Inc. All rights reserved. 2 View slide
  • What do we do? We answer crucial questions. Degree of Interaction with the Usage Data Analysis Modeling Rules-based Automation Monitoring Question: at the License Manager Level Monitoring What’s the difference between - Start/stop metering the # licenses & -Reportingwe purchased & Feature by feature the # licenses actually being Licenseserver - Server by Manager checked(Server) out? Application (Desktop) Beyond: CPU DB Network Storage Spectrum of Sources for Usage Data Copyright OpeniT, Inc. All rights reserved 6
  • Get Answers Question: Monitoring & Reporting What’s the difference between the # licenses we purchased & the # licenses actually being checked out? License Manager (Server) Copyright OpeniT, Inc. All rights reserved 7
  • Customizable Reporting Copyright OpeniT, Inc. All rights reserved 8
  • Get Answers Question: Monitoring & Reporting What’s the difference between the # licenses purchased & the # licenses being checked out? License Manager (Server) Copyright OpeniT, Inc. All rights reserved Monitoring Question: the Client (Application Location) What’s the difference between - CPU, I/O, mouse/keyboard the # licenses being checked out & - DLL and executables the # licenses actually being used? - Active vs. Inactive use Application (Desktop) 9
  • What do we do Question: Monitoring & Reporting What’s the difference between the # licenses purchased & the # licenses being checked out? License Manager (Server) Copyright OpeniT, Inc. All rights reserved Monitoring Question: the Client (Application Location) What’s the difference between - CPU, I/O, mouse/keyboard the # licenses being checked out & - DLL and executables the # licenses actually being used? - Active vs. Inactive use Application (Desktop) 9
  • We Quanitfy whatthein Use Help you Harvest is Savings 35 licenses @ $50,000 = $1,750,000 { Max available (290) Max total concurrent (265) 115 licenses @ $50,000 = $5,750,000 Max active concurrent (150) Copyright OpeniT, Inc. All rights reserved Open iT, Inc. All rights reserved. 2
  • Get Answers Question: Modeling (Higher Level Analysis) How can we best restructure or remix our license agreements with our software vendors? Question: Monitoring & Reporting Question: What’s the difference between the # licenses purchased & the # licenses being checked out? What’s the difference between the # licenses being checked out & the # licenses actually being used? License Manager (Server) Copyright OpeniT, Inc. All rights reserved Application (Desktop) 11
  • Get Answers Question: Modeling (Higher Level Analysis) How can we best restructure or remix our license agreements with our software vendors? Question: Monitoring & Reporting Question: What’s the difference between the # licenses purchased & the # licenses being checked out? What’s the difference between the # licenses being checked out & the # licenses actually being used? License Manager (Server) Copyright OpeniT, Inc. All rights reserved Application (Desktop) 11
  • Compare WAN vs. LAN agreements Copyright OpeniT, Inc. All rights reserved 12
  • Application Dashboards Copyright OpeniT, Inc. All rights reserved 12
  • Get Answers Question: Modeling (Higher Level Analysis) Question: How can we best restructure or remix our license agreements with our software vendors? How can we establish and configure a rules-based framework to actively recapture licenses based on actual usage? Question: Monitoring & Reporting Question: What’s the difference between the # licenses purchased & the # licenses being checked out? What’s the difference between the # licenses being checked out & the # licenses actually being used? License Manager (Server) Copyright OpeniT, Inc. All rights reserved Application (Desktop) 11
  • Get Answers Question: Modeling (Higher Level Analysis) Question: How can we best restructure or remix our license agreements with our software vendors? How can we establish and configure a rules-based framework to actively recapture licenses based on actual usage? Question: Monitoring & Reporting Question: What’s the difference between the # licenses purchased & the # licenses being checked out? What’s the difference between the # licenses being checked out & the # licenses actually being used? License Manager (Server) Copyright OpeniT, Inc. All rights reserved Application (Desktop) 11
  • Automatically Reclaiming of Inactive Licenses • Customer started in one location to free up software licenses checked out, but not in use. Weekly success rate was between 20 - 30 license sessions. • After implementing Open iT full scale, and with automated processes, success rate climbed to over 300 license sessions every week (until holidays). Copyright OpeniT, Inc. All rights reserved 15
  • Open iT – Global Hub for Collection & Distribution of Usage Data Copyright OpeniT, Inc. All rights reserved Open iT, Inc. All rights reserved. 17
  • OpeniT Company • OpeniT is an independent software vendor with offices in North America, Europe and Asia. Financially solid, debt-free. • OpeniT meters the usage of software applications and licenses, with functionality for globally deployed, dynamic use models including concurrent licensing and pay-per-use agreements. Also meters hardware usage to support optimization and usage based chargeback models. • Key business value includes: Harvesting Unused Licences, Cost Optimizing for IT Procurement & Operations, Increasing User Productivity. • Key industry segments: Energy/Oil&Gas, Aerospace/Defense, Automotive. Copyright OpeniT, Inc. All rights reserved 19 Open iT, Inc. All rights res
  • THANK YOU! For more information visit WWW.OPENIT.COM Copyright OpeniT, Inc. All rights reserved 19
  • Open iT exists because… No one likes any part of their budget to be spent on software and hardware that is not being effectively used. Copyright OpeniT, Inc. All rights reserved 1
  • HOW we do it Modeling (Higher Level Analysis) Monitoring & Reporting - Advanced Filtering - Global Concurrency - Mapping features to “products” - AD/LDAP integration -Rules-based framework - Start/stop metering - Feature by feature - Server by server - Executable level - DLL level - Active vs. Inactive use License Manager (Server) Copyright OpeniT, Inc. All rights reserved - Genuinely inactive licenses are harvested and returned to license pool Application (Desktop) 16
  • Technology Uptake Trends 20 18 16 14 12 10 8 6 4 2 0 AutoCAD Mechanical 2005 [46900AMECH_PP_2005_0F] AutoCAD Mechanical 2008 [54900AMECH_PP_2008_0F] AutoCAD Mechanical 2007 [51900AMECH_PP_2007_0F] AutoCAD Mechanical 2009 [59200AMECH_PP_2009_0F] Feb Mar Apr Q1 May AutoCAD Mechanical 2010 [71800AMECH_PP_2010_0F] Q2 2011 Copyright OpeniT, Inc. All rights reserved 23
  • Customizable Reporting Copyright OpeniT, Inc. All rights reserved 24
  • Interactive Real-time View Copyright OpeniT, Inc. All rights reserved 22
  • Perceived Use Compared to Actual Use Copyright OpeniT, Inc. All rights reserved 26
  • Compare Total Usage of Different Applications Copyright OpeniT, Inc. All rights reserved 27
  • Why does this happen? • Business needs change • Technology innovation • Mergers and Acquisitions • Projects gets initial funding, but small funds for M&S • Minimum investment in Training and Consulting • Product Champions change their positions • Decentralized/Centralized purchasing • Applications follow a ”Hype Cycle” (Gartner) Copyright OpeniT, Inc. All rights reserved 28
  • Market Research Facts – Software Usage Metering ”...Quick Payback with Minimal Effort after Implementation” ”Enterprises that Implement Software Usage Capabilities will Achieve Savings of 5-25% in the First Year.” Gartner, Inc. “Cost Cutting by Effectively Using Existing Software” by Patricia Adams, Feb. 7, 2008 Copyright OpeniT, Inc. All rights reserved
  • Perceived Use Compared to Actual Use – Hosted Copyright OpeniT, Inc. All rights reserved Open iT, Inc. All rights reserved. 10