Successful meetings presentation

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How to plan and run a successful meeting …

How to plan and run a successful meeting
Efficient planning and implementation

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  • Ensure all participants understand what is expected of them, are they expected to brainstorm, discuss or sit and listen. Create Clear objectives and circulate them and other written materials in advance.
  • Time is precious … don’t waste it …Begin on time to set precedent - Right precedent - or will waste time Can’t manage time only self
  • - not facilitator/chairman

Transcript

  • 1.
    • Successful Meetings
    • By
    • Richard Riche
    • www . One clear message . com
  • 2.
    • 1. Have a purpose
    • 2. Invite the right people
    • 3. Agenda - in advance
    • 4. Chairman - to facilitate
  • 3.
    • Preparation
    • 1. Printed Agenda
    • 2. Seating
    • 3. Visuals
    • 4. Phones off / silent
    • 5. Indicate Toilets
    • 6. Drinks
    • 7. Notes / Stationery
  • 4. Name Badges
    • Omit courtesy title (Ms., Mrs., Mr.,) but use professional titles (Dr., Mayor, Major)
    6 Richard Riche www. one clear . message
  • 5. Managing Time The Persistence of memory, 1931. Salvador Dali
  • 6.
    • 1. Call to order
    • 2. Introductions
    • 3. House keeping
    • 4. Past issues
    • 5. Item 1...
  • 7. Focus FOCUS
  • 8.
    • 1. Define the reason / purpose
    • 2. Keep the meeting on track
    • 3. Discuss 1 subject at a time
    • 4. Display outcomes
    • 5. Move on after decision
    • 6. Summarise
  • 9.
    • NOT a chat!
    Everyone should leave the room with a conclusion & Action Plan Who will do What by When .
  • 10.
    • Take clear notes and publish minutes
    • Assign role before meeting
  • 11.
    • 1. Start on-time
    • 2. Have a purpose
    • 3. Invite the right people
    • 4. Publish an agenda
    • 5. Have a Chairman / Facilitator
    • 6. Use the time effectively
    • 7. Have concrete actions
    • 8. Finish on-time
    • 9. Publish minutes
  • 12.