Time Management: How to Manage Time


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Beautifully created presentation on Time Management, view the full presentation to note the highlighted points. You must decide amount of time spent on specific daily activities because it gives you full control on your work.

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  • Planning: If you don’t have time for planning, you’d better find the time. Priorities: Not everything you do is of equal importance. Priorities are not constant, they must e re-evaluated. Procrastination: The anti-Nike – just don’t do it.
  • Time: being disorganized takes even more time. Know how: learn how or hire someone. Sometimes, good enough is good enough. Perfect is seldom justified.
  • Pencil meetings in, you can always erase them. Followup: such as, call Mr. Jones re search. Write dates for filing, etc. You can have satellite calendars, but one must be the master.
  • It focuses your thinking on the future. It clarifies your goals and objectives. It will save time in the long run. It helps you avoid doing things that are not in your best interest. It helps you justify (to others) where you spend your time. It provides a framework for policy formulation and decision-making. It can help support your case for funding. It identifies critical issues and constraints. It can help keep you on course.
  • Measurable—so you know when you’ve achieved them In writing—a goal not in writing is a dream
  • This is hard Look at the environment. Corporate culture. Competitors. Information needs of users. Mandates from the community (management, accrediting). Unmet market niches. What did last year’s strategic plan say? What does your boss or organization want? What do your users want?
  • Time Management: How to Manage Time

    1. 1. Short Term GoalsLong Term Goals Omnie Solutions (I) Pvt. Ltd.
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    5. 5.  Planning. Priorities. Procrastination. Omnie Solutions (I) Pvt. Ltd.
    6. 6.  Plan to do most imp thing first Sort out things (Use planners) Organize things, maximum problems can be solved by organizing Team Work – delegate work Omnie Solutions (I) Pvt. Ltd.
    7. 7.  1st 2 hrs are the most effective hours. Plan most imp work at that time Start with the most important work of the day. Don’t schedule meetings for this time. Omnie Solutions (I) Pvt. Ltd.
    8. 8.  It takes too much time. You don’t know how. You want to do it “perfectly.” Missed deadlines. Overlooked opportunities. Wasted time. Lost customers due to poor or slow service. Wasted money. Use right channel of doing the work Omnie Solutions (I) Pvt. Ltd.
    9. 9.  Mention your daily tasks in the calendar Write dates for follow-up along with the task Include personal deadlines. Prepare your calendar for the entire month by 1st of every month Delete the completed tasks from your calendar Omnie Solutions (I) Pvt. Ltd.
    10. 10. Just because you can do something easily doesn’t mean you should that first. Give priority to the task that is most Urgent. Prepare a priority list on daily or weekly basis and update it regularly Omnie Solutions (I) Pvt. Ltd.
    11. 11. Remember Ann Landers’s words: People take advantage of you only with your permission.Think twice before making a commitment Omnie Solutions (I) Pvt. Ltd.
    12. 12.  Do it- reply to those that need a reply immediately Defer it- scroll past the emails that can wait (you can flag up the ones you dont want to lose track of, to remind you to reply later) Delegate it - forward emails that someone else needs to deal with Dump it - delete emails you dont need to respond to and those dealt with that you do not need to keep Do not check mail in every 10 mins. Use Folders and apply rules so that you do not waste time on searching for mails Keep standard emails templates which can be used afterwards Omnie Solutions (I) Pvt. Ltd.
    13. 13. Procrastination is the bad habit of putting off until the day after tomorrow what should have been done the day before yesterday Napoleon Hill (American Author)Procrastination creates:DelayLow achievementStressFeelings of guiltProblems with deadlinesPoor personal organisationIneffective planning Omnie Solutions (I) Pvt. Ltd.
    14. 14.  Attempting too much. Not saying no. Incomplete information. Management by crisis, fire fighting. Interruptions. Meeting without agenda Omnie Solutions (I) Pvt. Ltd.
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    17. 17. It is a valuable management tool. It is also about change management. Itstrengthens the role of the library (resource) in the organization. It candemonstrate the librarian’s competence and improves the image andvisibility of the library. Omnie Solutions (I) Pvt. Ltd.
    18. 18.  Goal must be concrete Goal must be measurable Goal must be in writing Goal must be achievable Omnie Solutions (I) Pvt. Ltd.
    19. 19.  Steps required to achieve the goals. Prioritize. Set deadlines. List resources needed. Keep your eye on your goals. Omnie Solutions (I) Pvt. Ltd.
    20. 20.  Beckwith’s Three Cornerstones of Planning ◦ 1. Predicting the future. ◦ 2. Decide what you want your future to look like. ◦ 3. Analyze the results. ◦ 4. Implement the plan. Omnie Solutions (I) Pvt. Ltd.
    21. 21.  Read the market trend Analyze from results Refer to last year’s plans What dose the client desire? Write your vision statement. Share your vision with the participants. Then write the mission statement. Remember to plan for alternative futures. Omnie Solutions (I) Pvt. Ltd.
    22. 22.  Keep a check point for yourself, analyze the results Look for new ideas to help you achieve your goal Goals can never be reached without execution of plans Give a start to your ideas, every small step will contribute in your success Omnie Solutions (I) Pvt. Ltd.
    23. 23.  Ground Rules for effective time management ◦ Planning ◦ Organizing ◦ Prioritizing ◦ Multitasking ◦ Using effective ways to reduce effort ◦ Smart working ◦ Setting Target for yourself Omnie Solutions (I) Pvt. Ltd.
    24. 24. Thank You!!Presentation Created By: Pallavi Chaudhary (Sr. HR Executive) Omnie Solutions (I) Pvt. Ltd. D-108 IInd Floor, Sector 2, Noida-201301 Fax: +91-120-2442594 Contact: +91-120-2442591 / 92 / 93 E-Mail- info@omniesolutions.com Web- http://www.omniesolutions.com/ Join Us on Omnie Solutions (I) Pvt. Ltd.
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