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APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
APA CA 2012 Tech Talk Slides
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APA CA 2012 Tech Talk Slides

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Technology Tools for City Planners ( Urban Planning )

Technology Tools for City Planners ( Urban Planning )

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  • 1. Unleash Your Inner Geek: Getting a handle on tech for planningChris Dominguez Planning Aide City of Laguna HillsGeorge Osner, AICP Principal George Osner Urban PlanningTwitter: @gosnerJennifer Lilley, AICP Founder/CEO Lilley Planning Group lilleyplanning.comOmar Masry, AICP City of Irvineomar@cityofirvine.org Associate Planner
  • 2. For More Info Linkedin Group: CA Planning TechVisit for How To Videos; Forums on New Tools Omar Masry, AICP omar@cityofirvine.org
  • 3. What we use tech forResearchConveying information to decision makers andthe public - Powerpoints/PresentationsGathering feedback
  • 4. The ChallengesLearning CurveIs it relevant to what we doNot enough time to follow every trendAccessCosts [ including staff time ]Agency Culture City Attorney / Brown Act
  • 5. Pondering New Tech Can you migrate data? (If you put in data, can you pull it out later for analysis in spreadsheets/access databases) Are costs scalable?(When you exceed limits of the free version, are the prices reasonable for your demands) Can your stakeholders figure it out? Internal Staff | Other Departments | Public | Real Estate/Development Folks Is it open source? (Doesn’t have to be but preferred)Have similar agencies used it? Would they use it again? Did it reduce or add to work flow?
  • 6. The Social City A guidebook on social media Created by Code For America and City of Honolulu Tips aimed at city staff www.thesocialcity.orgAlso visit California-based Institute for Local Government for social media tools and sample policy templates
  • 7. Google Map Layers
  • 8. Google Map Layers
  • 9. Google Map LayersDisplay Citywide Planning Projectson a single Google MapPros: Free Fairly easy to SetupCons: Limit on information that can be shown in bubbles Current tracking system may be difficult to convey over to mapping format
  • 10. Google Map LayersFour Steps Place Planning Project List in a spreadsheet Use a website such as Batchgeo.com to identify coordinates from project address, so that Google Maps can understand the location Verify map locations for unique addresses (new development areas) Publish map by adding code to City website or place a link only
  • 11. Google Alerts Track an issue as it is discussed online Receive an email from Google every time an item shows up online which matches search term
  • 12. Google Alerts
  • 13. Google Alerts Great tool to track controversial projects Can also be suggested by Code Enforcement to commercial property owners to monitor tenant activities (use property address as search term)
  • 14. Google Alerts Won’t track Twitter Tweets (use: twilert.com) or facebook postings Requires a Gmail Account
  • 15. Google Search Techniques Search a Specific Site: enter query followed by site:websitename.com “stormwater site:www.planning.org”Weed out specific results by using the minus operator Example: “housing element -city” (results focus on County housing elements)Search for an exact term by using quotes around term within the google search box “Madera Housing Element”
  • 16. Icons via The Noun Project Using icons to convey ideas, places of interestYou may need to install a web browser such as Google Chrome or Safari to access site ( www.thenounproject.com )
  • 17. Icons via The Noun Project A plethora of royalty-free iconsGreat way to de-clutter project location maps, including powerpoint slides (less labels, more icons) Created in part to help folks involved withplacemaking better communicate ideas/things/ places (hint: nouns) Also see National Park Service Icons & Clker.com
  • 18. PreziPowerpoint Alternative? To view this Prezi visit http://tinyurl.com/ irvineprezi
  • 19. Prezi What’s Different Powerpoint - Linear, Information limited to a specific frame sizePrezi - Nearly Infinite space, viewer jumps from item to item. Viewer can also scroll out to see nearly all of presentation
  • 20. Prezi Pros: Unique storytelling device Allows presenter to discuss two separate items then remind audience how they are interconnected by zooming outGreat for giving a tour of a site by jumping from an aerial image to site photos
  • 21. Prezi Challenges:Free Version can only be played from Prezi.com website (ensure you have web access in presentation location) Should only be used for publicly available items More work involved to print out slides
  • 22. Public Forum Text MessagingWebsites which allow live audience to vote orcomment on a issue by having audiencemembers send a text messageResults can be automatically shown duringpresentation if presenter has internet accessMany websites offer free polls for eventswith 40 or less respondents. Prices tend tobe based on audience size
  • 23. Public Forum Text Messaging
  • 24. Public Forum Text Messaging
  • 25. Public Forum Text MessagingPros:Fast Feedback ToolAllows voting with “Yes” or “No” responses or user commentsNo extra hardware needed beyond laptop/wifi/projectorCons:Requires use of (any) phone to send a text messageCheck on cell phone reception in forum location
  • 26. Site Tours using YouTube Videos To view this site tour video visit http://tinyurl.com/sampletourvideo To watch a video that shows you how to add annotations (simple text notes hovering over a video) visit: http://tinyurl.com/howtoyoutubeannotations
  • 27. Site Tours using YouTube VideosStaff can use pop-up bubbles and pausetools to EASILY provide a tour of a siterecorded using a smartphone or camera withvideo recording capability
  • 28. Site Tours using YouTube VideosPossible Uses:Share site information with peer staff(screenchecks), department heads, orCouncil/CommissionsVideos can be made public or shared onlywith those emailed a direct link
  • 29. Shorter Website Links Avoid this: http://cityofirvine.org/cityhall/cd/ planningactivities/pda/ current_planning_projects.aspToo long to relay overphone and distracting within emails and flyers
  • 30. Shorter Website LinksTry Free Sites like www.bit.ly or www.tinyurl.com
  • 31. Shorter Website Links Custom Text Link OptionTry Free Sites like www.bit.ly or www.tinyurl.com
  • 32. Shorter Website LinksPros: Allows for cleaner looking emails, public notices and documents More easily relayed over the phone Cons: Some IT Administrators may not like their usePreferred solution: create Quicklink Shortcuts by working with agency website admin (e.g. www.cityofacme.org/pendingprojects
  • 33. Bird’s Eye View MapsStandard Imagery from bing.com/maps
  • 34. Bird’s Eye View MapsBird’s Eye View Imagery from bing.com/maps
  • 35. Bird’s Eye View Maps Cell SiteBird’s Eye View Imagery from bing.com/maps
  • 36. Bird’s Eye View MapsBird’s Eye View Imagery from bing.com/maps
  • 37. New Rule....
  • 38. New Rule.... If your agency has a page onsustainability tout that instead....
  • 39. Code For America
  • 40. Code For America
  • 41. TextizenAllows for public feedback via text at publicforums and over a time period as part of a outreach effort Currently free for cities to use
  • 42. TextizenCome up with your survey question(s)
  • 43. TextizenAdvertise your question on City website, utilitybills, posters at bus stops, laundromats, senior centers, gathering spots, etc...
  • 44. TextizenAllows for public feedback viatext at public forums and over atime period as part of anoutreach effortCurrently free for cities to use(Monrovia has used it)
  • 45. Local Data (Code For America) A smarter way to create tools to gather and organize data
  • 46. Local Data (Code For America) Create a customData can be entered online; using template to smartphone or printed forms gather data
  • 47. Local Data (Code For America) Project Founders are Eager to help citiesCan be well suited for surveys that are social or physical survey based (e.g. historic resources, cultural amenities, resident concerns)Printed Form option well suited for folks such as volunteers who don’t use techWill generally require some IT support
  • 48. Code For America Other Notable Apps A guide created in part with City of Honolulu to guide city staff on social media (Facebook/Twitter, etc. A tool to publicize the various non-profits & other resources in a collaborative public directory An app created for the City of Philadelphia to help residents find and appreciate murals A fun placemaking tool that uses images from your city (as long as they are featured on Google Street View) to imagine new amenities A concept project with the City of Santa Cruz to make it easier for small business to find and apply for permits A tool to solicit citizen feedback by text message A tool to improve resident disaster preparation. Designed in collaboration with the City of Austin and Texas Forest ServiceCheck out the tools. Contact the project manager to find out about availability, and if any grants or foundations may be interested in partnering with your city.
  • 49. Quick Basics Stop Squinting: Hold down “CTRL” and then tap “+” key to increase the size of text & images when using web browser or viewing MS Office Documents/ Spreadsheets (use CTRL and “-” to shrink)
  • 50. Powerpoint TipPrint out a cheat sheet to have handy whenpresenting to Planning Commission or similar
  • 51. Powerpoint TipWhen you need to go back to an earlier slide just look at your sheet for the item number, enter slide number on computer keypad and hit enter (instead of flipping through pages or screens and distracting audience)
  • 52. Powerpoint TipGo to View > Slide Master > Choose Print Screen key on keyboard > Use Edit and Paste options toplace screen image into blank slide and print it as a handy reference
  • 53. Create Smarter Documents Enhance PDFs for manuals and documents by: Running OCR “Optical Character Recognition” (makes documents keyword searchable using CTRL + F key)Requires Professional Version of Adobe Acrobat or other PDF programs
  • 54. Create Smarter DocumentsEnhance PDFs for manuals and documents by: Adding bookmarks tojump to sections in longer documents
  • 55. Create Smarter DocumentsEnhance PDFs for manuals and documents by: Adding relevant website links
  • 56. Create Smarter Documents Enhance PDFs for manuals and documents by:Adding practicetips and other information which can beset to show up when PDF is viewed onscreen but not on printed document
  • 57. QR Codes QR = Quick Response Enhanced Barcode Allows smartphone users to point at code and pull up information by automaticallyloading website (text or project maps)
  • 58. QR CodesPrimarily used for conveying links to websites with information Phone will recognize the QR Code then pull up the website link To get started simply search: “Create QR Codes,” choose a service, copy in the website link then generate a QR Code you can copy into flyers
  • 59. QR Codes Can be added to printed agendas so that audience in public hearings can easily retrieve staff reports for specific items on agenda (le$$ printing)
  • 60. QR CodesCan be added to stakes placed at projectsite or on posted public notices to direct public to project websites with detailedgraphics/simulations or used to create a project tour Challenge: Requires smartphoneCan’t generally be used from long distance (screen in council chambers or behind a fence at project site)
  • 61. MindMixer Custom Collaboration Forum Text Used by City of Burbank for General Plan Update
  • 62. MindMixer Includes tools to reward interaction Other cities have used it for participatory budgeting
  • 63. MindMixer High degree of interaction; breadth of comments and wider range of participants Consider Brown Act when staff or electeds/Competitors include IdeaScale, Crowdbrite, commissioners MetroQuest, Neighborland comment
  • 64. Website Organization Consider organizing your Community Development website to be user- based (instead of more like a department organization chart)Ask your secretarial staffwhere on the website thatthey often findthemselves directingresidents to by phone.Ensure those pages can beeasily found. Concept
  • 65. More on Social MediaSocial media are a powerful tool to connect with others with related interests. The trick isfinding your tribe (folks with similar interests and useful expertise) and having them find you.These are all related and interact: • Twitter • LinkedIn • RSS • Blogs • Facebook • EmailA network with breadth and depth is highly advantageous, but balance this by making sure it ishigh quality. The larger the network, the higher the volume of information, the greater thedanger of overload and the more the need for filtering mechanisms. • Trendwatching • Queries/crowdsourcing • Contacts and the potential for social interaction and work • Opportunities for guest blogging and other exposure Credit: George Osner, AICP
  • 66. Easy Census Information Easier to navigate Free of charge Shape Files allow for easier use by GIS Provides current and historic census information
  • 67. More on Social MediaThoughts on using Twitter with a professional focus: • Stay focused. Select a topic or cluster and stick to it • Interject personal interest occasionally/infrequently • Connect and watch for opportunities • Retweet, thank others, use #FF • Give credit/attribution using via, h/t or just including a screenname • Follow semi-promiscuously, screen the trolls—really look at the follow requests. Expand your area of interest—lots of peripherally- related expertise is useful. • Tweet content. Sources: your twitter feed, RSS/blogs, email lists, LinkedIn groups, forums • I follow the format/principle of link + comment • Use a tweeting tool like Tweetdeck or HootSuite. Among other things, these tools include an automatic url shortener, and will let you manage posts to multiple social sites including Twitter, Facebook, LinkedIn, and othersLinkedIn • Stay professional. Your LinkedIn profile is an online resume which will (hopefully) be seen by colleagues and employers • LinkedIn Groups are a good source of connection and information • Screen requests for links, link with people you know or have a professional connection to, screen trolls/complete unknowns/”problems”.Using RSS • Why: Lots of the best breaking information comes from blogs • The trick is finding the relevant material and not getting buried in the irrelevant • A good RSS reader like Google Reader will let you identify the blogs you want to check and will present a headline and a snippet for your review. A quick scan of headlines can prune your stream substantiallyOther sites • Facebook (friend lists) • Google+ (circles) • Cyburbia (forums, evolved from the bbs concept) • Posterous—make your own pages, sites, blogs
  • 68. For More Info Linkedin Group: CA Planning TechVisit for How To Videos; Forums on New Tools Omar Masry, AICP omar@cityofirvine.org

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