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Running School Trips in East Lothian
 

Running School Trips in East Lothian

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A presentation for East Lothian schools about running school trips.

A presentation for East Lothian schools about running school trips.

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    Running School Trips in East Lothian Running School Trips in East Lothian Presentation Transcript

    • Running School Trips and Risk Assessment exc-el.org.uk
    • School Trips
      • ‘ Geography without Fieldwork is like science without experiments’
      • (Job 1999)
      • Many people believe in learning
      • through doing
    • Introduction
      • Background information
        • School trips
        • The law
        • Procedures for East Lothian
        • Risk assessment
      • Questions
    •  
    •  
    •  
    •  
    • What is an off-site activity?
      • Off-site activities are those activities arranged by or under the auspices of a school which take place outside the boundaries of the school.
      • Off-site activities are often termed Outdoor Education .
      • ‘ The term outdoor education includes encompass all forms of education that take place outside the classroom. It can be considered a subject in its own right and can be used as a method of teaching’.
    • This includes
      • Sporting events
      • Fieldwork
      • Trips to the theatre
      • Activities week
      • Foreign trips / exchanges
      • Adventurous activities
    • The Law
      • Civil (Roman Law) Vs Criminal Law
      Based on neglect
    • Duty of care
      • Establishing neglect is likely to be based on an act or omission in relation to a contract .
      • In our line of work the contract is usually a Duty of Care .
    • When is there a duty of care?
      • A designated leader of a group owe a duty of care to its members, not only contractually but also by accepting responsibility.
      • For a school a duty of care is owed to under 18s (‘ in Loco Perentis’ )
    • ‘ In Loco Perentis’
      • The duty is: -
      • ‘ to take the care that one would expect reasonably prudent parents to take’
      • Teachers are recognised as having this duty during the provision of supervised educational activities.
    • Being able to demonstrate a level of care:
      • Demonstrate that good practice is being followed.
      • Actively manage and control the group.
      • Assess the risks as an ongoing process – be open about them.
      • Be aware of typical incidents and how to respond.
      • Operate appropriately for your level of training and experience and be prepared for foreseeable situations.
      • Take normal decisions (what would respected peers do now?).
      • Use equipment is accepted ways.
      • Ensure that you have the relevant personal details of the participants.
    • Types of School Trip
      • Trips can be classified as:
        • Category 1
        • Category 2
        • Category 3
    • Types of Form
      • Parent Consent Form (PC1)
      • Education Excursion Proposal Form (EEP)
      • Educational Excursion Notification Form (EEN1)
      • Adventurous Activity Notification Form (AA1)
      • Adult Consent Form
      • Risk Assessment Template
    • Types of School Trip
      • Category 1 Trips
      • Category 1 Trips require approval from the head teacher. If the trip is out of the school grounds then an Education Excursion Proposal (EEP) and a Parental Consent form (PC1) is also required.
    • IMPORTANT
      • ‘ If the trip includes an adventurous activity it must be approved by the Landscape and Countryside Manager by filling in an Adventurous Activity Notification Form (AA1)’.
    •  
    • Types of School Trip
      • Examples of category 1 trips include:
      • Biology work on the school field (no form required)
      • PE at the sports centre (EEP and PC1 form required)
      • Mobile climbing wall session in school grounds (EEP, PC1 form and AA1 form required)
    • Types of School Trip
      • Category 2 Trips
      • Category 2 Trips require approval from the head teacher by the submission of Educational Excursion Proposal Form (EEP). A parental consent form will also be required from each pupil (PC1)
    •  
    • Types of School Trip
      • Examples of category 2 trips include:
      • Evening trip to the theatre (EEP and PC1 required)
      • Football match at another secondary school (EEP and PC1 required)
      • Book or museum visit (EEP and PC1 required)
      • Sailing on the Firth or Forth (EEP, PC1 and AA1 required)
      • Day trip to Jew land Esk College (EEP and PC1 required)
    • NOTE
      • ‘ EEP forms should be with the head teacher a minimum of five weeks prior to the departure of the trip. However trips that do not include adventurous activities are self-regulated within the school so in some circumstances it may be possible to organise and arrange trips at short notice’.
    • Types of School Trip
      • Category 3 Trips
      • Category 3 Trips require approval from the head teacher by submission of Educational Excursion Proposal Form (EEP) and Approval from the Head of Education by submitting an Educational Excursion Notification Form (EEN1). A parental consent form will also be required from each pupil (PC1)
    •  
    • Types of School Trip
      • Example of category 3 trips include:
      • Italy residential trip during activities week (EEP, EEN1 and PC1 required)
      • Overseas adventure expeditions (EEP, EEN1, PC1 and AA1 required)
      • A daytrip to Dublin by air (EEP and PC1 required)
      • S3 French Battlefields Trip (EEP, EEN1, PC1 required)
      • German Exchange with canoeing (EEP, EEN1, PC1 and AA1 required)
      • German Exchange without canoeing (EEP, EEN1, PC1 required)
      • S1 Nethy Bridge Residential Experience (EEP, EEN1, PC1 and AA1 required)
    • Risk Assessment
      • All activities involve risk
      • For example
    •  
    • Risk Assessment
      • A risk assessment is nothing more than a careful examination of what could cause harm to people during your activities.
      • The aim is to make sure that no one gets hurt or becomes ill.
    • Some definitions
      • Risk means the chance, great or small, that someone will be harmed by a hazard.
      • Hazard means anything that can cause harm.
    • The accident equation Human Hazard Environmental Hazard Accident Potential
    • Natural Risks
      • Water
      • Rock fall
      • Lightning strikes
      • Weather
      • Cougars
      All can kill or cause serious injury
    • Human Risks
      • Lack of leadership
        • Failure to plan
        • Lack of skill / training
      • Lack of judgment
      • Over-ambitious
      • Failure to care for one another
      • Poor communication
    •  
    • Formal risk assessment
      • Step 1 – look for hazards
      • Step 2 – decide who might be harmed
      • Step 3 – Evaluate the risks and decide whether the existing precautions or procedures are adequate or whether more should be done.
      • Step 4 – Record your findings
      • Step 5 – Review your assessment and revise it if necessary
    •  
    • In short
      • Acknowledge the Risk
      • Assess the risk
      • Manage the risk (control measures)
      • Review the process
    • Types of Risk Assessment
      • Examples
      • East Lothian Example
    • Questions