American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc.                                          M...
TABLE OF CONTENTS                                                  RESEARCH ADMINISTRATION COMMITTEE                      ...
PRINCIPAL MOTIONS                         RESEARCH ADMINISTRATION COMMITTEE                                JUNE 25, 26 & 3...
13   8    1566-WS, Equations to Estimate Evaporation Rates from Wetted Surfaces in Natatoriums          and Commercial/Ind...
ACTION ITEMS                         RESEARCH ADMINISTRATION COMMITTEE (RAC)                                      JUNE 25,...
ChairsStaff            Distribute copies of Technology Councils Action Items and Motions affecting                 RAC.BOD...
LIST OF ATTACHMENTSATTACHMENT 1:    BOD-EX presentationATTACHMENT 2:    Research Manual changesATTACHMENT 3:    AHRTI Cons...
American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc.                                         MI...
C.        ACTION ITEM TRACKING AND PRELIMINARY REVIEW OF ACTION ITEMS                                         Action Items...
11         MORTS,           Develop process for ranking projects to go out for bid             Markel, Braun,      before ...
meeting – Complete            2. AI#2 OR’10 – Review procedures with regard to 1515-TRP – Complete            3. AI#5 OR’1...
GENERAL CONDITION IV - DELIVERABLESProgress, Financial and Final Reports, Research or Technical Paper(s), and Data shall c...
All papers or articles prepared in connection with an ASHRAE research project, which are beingsubmitted for inclusion in a...
H. RTAR REVIEWRAC reviewed six RTARs submitted by TC/TGs for addition to the Society’s ResearchImplementation Plan. One wa...
(10)    1621-RTAR, CHP Driving Rain: Impact on Durability, Indoor Humidity and Energy        Efficiency, sponsored by TC 4...
MOTION PASSED RAS: 3-17-0 CNVIt is moved and seconded that,(16)    1588-WS, Representative Layer-by-Layer Descriptions for...
M.     PLANS FOR FY 10-11 SOCIETY YEAR       a) Introduce new members of RAC          1. Piotr Domanski, Section 5        ...
1557-TRP, “Lab Comparison of Relative Performance of Gas Phase Filtration Media at       High and Low Challenge Concentrat...
It is moved and seconded that,(21)    tentative research project 1547-TRP, “CO2-based Demand Controlled Ventilation for   ...
4. 1620-URP, “Buoyant Plume Models for Displacement Ventilation,” Responsible Committee:        TC 5.3 (Room Air Distribut...
Attachment #1      ASHRAEEngineering the World We Live In       Presenter’s Name, ASHRAE position,
Attachment #1     Green Building Standard• Developed by ASHRAE, IES and  USGBC• Jurisdictional compliance option for  Inte...
Attachment #1   What’s Your Building EQ?• Operation pilot underway• 25 buildings from 10  owners/operators• 17 provisional...
Attachment #1   What’s Your Building EQ?• Asset rating development  being finalized• Asset rating pilot to begin in  summe...
35 Years of Energy Efficiency      Attachment #1        Standard 90.1• 14 face-to-face meetings• 5 webinars since fall 200...
Attachment #1         Technology Council• Special Projects completed  – Energy Efficiency Guide for Existing Buildings: Th...
Attachment #1          Technology Council• Refrigeration Committee compiled list of speakers for chapter  programs   – amo...
Attachment #1        Technology Council• New position document to be developed, Refrigerants  and Their Use in the Built E...
Attachment #1Advanced Energy Guidance           • More than 250,000 guides in             circulation              – 80 pe...
Attachment #1Publishing and Education        Council  •   New ASHRAE.org bookstore  •   ASHRAE Handbook ONLINE  •   Educat...
Attachment #1           Members Council• Society level continues to be relatively stable over  52,000 members• Strong grow...
Attachment #1         Government Affairs• Focus on coalition building• Leadership in High Performing Building Caucus   – P...
Attachment #2                                RESEARCH MANUAL                                                  REVISED: 06-...
Attachment #2RECENT REVISIONSSummary of Changes for 2010 RevisionReplaced obsolete language about Technical Papers with cu...
Attachment #2GLOSSARY OF ASHRAE RESEARCH ACRONYMSASHRAE     American Society of Heating, Refrigerating and Air Conditionin...
Attachment #2RPS    Research Planning SubcommitteeRTAR   Research Topic Acceptance RequestSSPC   Standing Standard Project...
Attachment #2TABLE OF CONTENTS OVERVIEW .....................................................................................
Attachment #2APPENDIX 1: RESEARCH RELATED TO TECHNOLOGY TRANSFER ..................................................... 424...
Attachment #21. RESEARCH STRATEGIC PLANNING AND OVERALL APPROVAL PROCESSASHRAE Research Strategic PlanThe ASHRAE Research ...
Attachment #2Research Approval Process for Projects Initiated by RTARs (Note: Currently, for projects up to $100k only app...
Attachment #22. GUIDELINES FOR THE DEVELOPMENT OF DESIGN GUIDES AND OTHER SPECIALPUBLICATIONS AS RESEARCH PROJECTSBackgrou...
Attachment #23. RESEARCH IMPLEMENTATION PLAN &RESEARCH TOPIC ACCEPTANCE REQUESTS (RTARs)3.1 Relationship between TC/TG/SSP...
Attachment #23.2 RTAR Submission and Approval Processa) Pick a topic that ranks highly on the TC’s long-range research pla...
Attachment #2        “Conditionally accept” means that only minor refinements to the RTAR are required, and when these hav...
Attachment #23.3 Research Topic Acceptance Requests (RTARs)The required format and content of RTARs is summarized below:  ...
Attachment #2the-art [i.e. a computer simulation will be used to do x, a computer simulation will be developed for x and v...
Attachment #23.4 Example RTAR Review Ballot Form used by RACRAC members use the form below to record their review comments...
Attachment #2Example RTAR Review Ballot Used by Individual RAC Members Prior to MeetingProject ID                         ...
Attachment #23.5 Example RTAR Review Summary from RACWhen RAC meets, they use the RTAR Review Summary form below to help g...
Attachment #2Example RTAR Review Summary Used by RAC during Meeting and for Return Letter to TCProject ID                 ...
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Rac min 10_a

  1. 1. American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc. MINUTES RESEARCH ADMINISTRATION COMMITTEE Hyatt Regency Hotel Albuquerque, New Mexico JUNE 25, 26 & 30, 2010Note: These draft minutes have not been approved and not the official, approved record untilapproved by the Research Administration Committee.
  2. 2. TABLE OF CONTENTS RESEARCH ADMINISTRATION COMMITTEE JUNE 25, 26 & 30, 2010PRINCIAL MOTIONS ................................................................................................................................... iiiACTION ITEMS – JUNE 2010 MEETING ............................................................................................. vRECURRING ACTION ITEMS ................................................................................................................... vLIST OF ATTACHMENTS........................................................................................................................... viiA. CALL TO ORDER ..................................................................................................................................... 1B. REVIEW OF AGENDA ........................................................................................................................... 1C. REVIEW OF ACTION ITEMS FROM JANUARY 2010 MEETING ............................................ 2D. APPROVAL OF MINUTES .................................................................................................................... 3E. CHAIRS REPORT...................................................................................................................................... 3F. BOD EX-OFFICIO REPORT .................................................................................................................. 4MEETING OF THE WHOLE: G-PROPOSED MOP, ROB OR RESEARCH MANUAL CHANGES....................................... 4 H- RTAR REVIEW ............................................................................................................................. 7 I-WORK STATEMENT REVIEW .................................................................................................. 8 J- RESERCH ADVISORY PANEL UPDATE ................................................................................ 9 K- CONSULTANTS REPORT ......................................................................................................... 9 L- RESEARCH SUBCOMMITTEE CHAIR BREAKFAST ....................................................... 9 M- PLANS FOR FY 10-11 SOCIETY YEAR ............................................................................... 10 N- MORTS REPORT ......................................................................................................................... 10 O- TENTATIVE RESEARCH PROJECTS TO POTENTIALLY BID FALL ......................... 10 P- TENTATIVE RESEARCH PROJECTS..................................................................................... 11 Q- UNSOLICITED RESEARCH PROJECTS ................................................................................ 12 R- RESEARCH LIAISON SECTION REPORTS ......................................................................... 12S. UNFINISHED BUSINESS ....................................................................................................................... 13T. NEW BUSINESS........................................................................................................................................ 13U. NEXT MEETING ....................................................................................................................................... 13ADJOURN......................................................................................................................................................... 13 ii
  3. 3. PRINCIPAL MOTIONS RESEARCH ADMINISTRATION COMMITTEE JUNE 25, 26 & 30, 2010NO. PAGE MOTION 1 3 the draft minutes of the RAC 2010 Winter Meeting in Orlando, Florida and the spring teleconference be approved as drafted. 2 3 proposed research project 1515-TRP, “Thermal and Air Quality Acceptability in Buildings that Reduce Energy by Reducing Minimum Airflow from Overhead Diffusers,” be reconsidered for funding by Technology Council based upon new information provided by single bidder. 3 4 That Section 3.930 – Model Research Agreement of Volume 3: Standing Rules – Manuals and Procedures of the Rules of the Board be modified as indicated 4 6 the Research Manual changes be approved 5 7 1614-RTAR, Evaluation of Effectiveness of UV Systems, sponsored by TC 5.10, Kitchen Ventilation, be returned. 6 7 1615-RTAR, Fault Detection and Diagnostic (FDD) Methods for Supermarkets, sponsored by TC 7.5, Smart Building Systems, be accepted. 7 7 1616-RTAR, Revise Load Calculation Applications Manual (2009), sponsored by TC 4.1, Load Calculation Data and Procedures, be returned. 8 7 1618-RTAR, Literature Search and Risk Assessment for Establishing a Low Limit of Relative Humidity Levels in Health Care Spaces, sponsored by TC 9.6, Healthcare Facilities, be conditionally accepted. 9 7 1619-RTAR, Data Center Gaseous Contamination Limits and Means of Monitoring, sponsored by TC 9.9, Mission Critical Facilities, Technology Spaces and Electronic Equipment, be returned. 10 7 1621-RTAR, CHP Driving Rain: Impact on Durability, Indoor Humidity and Energy Efficiency, sponsored by TC 4.4, Building Materials and Building Envelope Performance, be rejected. 11 8 1434-WS, Refrigerated Facilities Doorway Infiltration Air Energy Reduction, sponsored by 10.5, Refrigerated Distribution and Storage Facilities, be returned. 12 8 1561-WS, Procedures to Adjust Observed Climatic Data for Regional or Mesoscale climatic Variations, sponsored by TC 4.2, Climatic Information, be returned. iii
  4. 4. 13 8 1566-WS, Equations to Estimate Evaporation Rates from Wetted Surfaces in Natatoriums and Commercial/Industrial Buildings, sponsored by TC 8.10, Mechanical Dehumidification Equipment and Heat Pipes, be returned.14 8 1581-WS, Develop Alternate Setup Guidelines for Unitary Air Conditioner Test Configurations Which Cannot Adhere to ASHRAE 37/ASHRAE 116 Specified Duct Dimensions and External Pressure Tap Locations, sponsored by TC 8.11, Unitary and Room Air Conditioners and Heat Pumps, be conditionally accepted.15 8 1587-WS, Improved Tools for Control Loop Performance Measurement and Evaluation, sponsored by TC 7.9, Building Commissioning, be returned.16 9 1588-WS, Representative Layer-by-Layer Descriptions for Fenestration Systems with Specified Bulk Properties such as U factor and SHGC, sponsored by TC 4.7, Energy Calculations, be conditionally returned.17 9 1592-WS, CHP Design Guide – Update to the 1996 Cogeneration Design Guide, sponsored by TC 1.10, Cogeneration Systems, be conditionally accepted.18 9 1608-WS, Develop Comprehensive Performance Rating (CPR) for Unitary HVAC, Phase 1, sponsored by TC 8.11, Unitary and Room Air Conditioners and Heat Pumps, be returned.19 11 1493-TRP, “CFD Shootout Contest – Prediction of Duct Fitting Losses,” be awarded to Zhiqlang Zhai and the University of North Carolina - Charlotte for a period of 18 months at a total cost to ASHRAE of $20,000 each or ($40,000 total).20 11 1517-TRP, “Validation of a Low-order Acoustic Model of Boilers and its Application for Diagnosing Combustion Driven Oscillations,” be awarded to Secat, Inc. for a period of 18 months at a total cost to ASHRAE of $107,000.21 11 1547-TRP, “CO2-based Demand Controlled Ventilation for Multiple Zone HVAC Systems,” be awarded to the University of Nebraska Lincoln for a period of 18 months at a total cost to ASHRAE of $112,829.22 12 1583-TRP, “Assessment of Burning Velocity Test Methods,” to the National Institute of Advanced Industrial Science and Technology (AIST) for a period of 18 months at a total cost to ASHRAE of $80,000.23 12 1596-TRP, “Ventilation and Indoor Air Quality in Retail Stores,” be awarded to University of Texas-Austin for a period of 30 months at a total cost to ASHRAE of $1,408,356. iv
  5. 5. ACTION ITEMS RESEARCH ADMINISTRATION COMMITTEE (RAC) JUNE 25, 26 & 30, 2010Action Responsibility Summary of Action Page/ # status 1 Staff Add Iain Walker to the PMS roster for ASHRAE 3 Research Project 1515-RP. complete 2 Somasundaram Respond to South India request for feedback on 4 MORTS natural ventilation/cooling study. Provide the URP complete procedures. 3 Braun Draft revision text for consideration at Tech Weekend meeting on proposed move of Model Research 6 Agreement from ROB to MOP. 4 Braun Prioritize TRPs to bid fall 2010 11 MORTS 5 MORTS Implement the RAC roster changes for 2010-2011 13 RECURRING ACTION ITEMS (EACH MEETING)Responsibility Summary of ActionChair Report to Technology Council on RAC’s MBO Status.Research Liaisons Remind all TC chairs and research subcommittee chairs in section that a draft of all Work Statement and RTARs, and all later versions should be sent to their Research Liaison for review before information is passed on to the Manager of Research.RPS (Primary) Review RTARsRAS (Secondary)RAS (Primary) Review Work StatementsRPS (Secondary)RAS (Primary) Review TRPs and URPsRPS (Secondary)RPS (Primary) Review and revise the Society’s Research Implementation Plan based upon(Secondary) accepted RTARs.Subcommittee Report Status of assigned MBOs. v
  6. 6. ChairsStaff Distribute copies of Technology Councils Action Items and Motions affecting RAC.BOD ExO Report to the RAC Chair BODs Actions and Motions affecting RAC.Staff Forward international URPs to RAS Chair in addition to the cognizant TC and Research Liaison. RECURRING ACTION ITEMS (ANNUAL MEETING)Responsibility Summary of ActionChair Invite new RAC members to meeting and any training sessions at meeting.Incoming Chair Finalize MBOs and roster assignments. Set date for fall meeting. RECURRING ACTION ITEMS (WINTER MEETING)Responsibility Summary of ActionRPS Plan workshop for new RAC members at the Annual meeting.RPS Review Grant-In-Aid ApplicationsRPS Review New Investigator Award NominationsRPS Review Homer Addams Award NominationsMORTS Prepare semi-annual report to RAC by May 15.RECURRING ACTION ITEMS (FALL MEETING)Responsibility Summary of ActionRAS Plan Research Workshop for Winter MeetingRAC Decide if Spring meeting is needed and set date for Spring meeting.RLs Review “Service to ASHRAE Research Award” nominations submitted TC chairs and select best nomination for RAC consideration.MORTS Prepare semi-annual report to RAC by December 15. vi
  7. 7. LIST OF ATTACHMENTSATTACHMENT 1: BOD-EX presentationATTACHMENT 2: Research Manual changesATTACHMENT 3: AHRTI Consultant ReportATTACHMENT 4: MBOs FY 10-11ATTACHMENT 5: MORTS Semi-Annual ReportATTACHMENT 6: 1493-RP Analysis SheetATTACHMENT 7: 1517-RP Analysis SheetATTACHMENT 8: 1547-RP Analysis SheetATTACHMENT 9: 1583-RP Analysis SheetATTACHMENT 10: 1596-RPAnalysis SheetATTACHMENT 11: RL Section Report vii
  8. 8. American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc. MINUTES RESEARCH ADMINISTRATION COMMITTEE JUNE 25, 26 & 30, 2010MEMBERS PRESENT: GUESTS:Lawrence Markel, Chair Carl Huber, Incoming MemberJames Braun, Vice-chair Piotr Domanski, Incoming MemberHakim Elmahdy, Chair RASHugh Henderson, Chair RPS – 6/30 onlySriram Somasundaram, RL Section 1.0Iain Walker, RL Section 2.0Raymond Cohen, RL Section 3.0John House, RL Section 4.0Jaap Hogeling, RL Section 6.0 ASHRAE STAFF:George Jackins, RL Section 7.0 Claire Ramspeck, DOTRichard Hermans, RL Section 8.0 Bruce Hunn, DSPCarl Lawson, RL Section 9.0 Mike Vaughn, MORTSRoberto Aguilo, RL Section 10.0 Donna Daniel, COORStephen Szymurski, Consultant ARTIMichael Brandemuehl, BOD Ex-OffcioTom Watson, Coordinating OfficerMEMBER ABSENT:Danny Castellan, RL Section 5.0Chris Scruton, CEC-PIERHywel Davies, Consultant CIBSEA. CALL TO ORDERChair Markel called the meeting of the committee to order at 3:00 PM, Friday, June 25th.B. REVIEW OF AGENDANo changes to the agenda. 1
  9. 9. C. ACTION ITEM TRACKING AND PRELIMINARY REVIEW OF ACTION ITEMS Action Items RESEARCH ADMINISTRATION COMMITTEE January 22, 23 & 27, 2010Action Responsibility Summary of Action Status # 1 Braun Convey RAC’s input/feedback on concept of continuous maintenance ASHRAE Strategic Plan and update timeline to Planning Subcommittee of Tech. Complete Council 2 Braun Convey RAC’s feedback on Strategic Planning Gap Analysis document to Planning Subcommittee of Tech. Complete Council 3 Henderson, Incorporate the new design guide and special pub. Staff guideline into the Research Manual Complete 4 Braun, Markel Draft changes to the ROB Model Research agreement and Research Manual for consideration in Albuquerque to account for new conference paper deliverable; Announce these pending changes to TC Complete research subcommittee chairs in Orlando. 5 Braun, Markel Draft plan for including 2010-2015 Research Strategic Plan goals within RTARs and WSs before Albuquerque. Complete 6 Henderson, Add RTAR and WS evaluation forms to Research Braun, Staff Manual Complete 7 Elmahdy, Develop draft duties checklist for PES/PMS for Henderson consideration in Albuquerque. Appropriate checklist will be sent by MORTS with proposals or progress Complete reports. 8 Cohen, House Develop template for letter sent to TCs in response to RTAR and WS decisions by RAC - point by point rebuttal, reference to and inclusion of RTAR/WS Complete evaluation sheets. 9 Henderson Refine procedures and criteria for the Homer Addams Aguilo Award for consideration in Albuquerque. Complete 10 Henderson Send thank you letters to all non-winning Homer Addams applicants Complete 2
  10. 10. 11 MORTS, Develop process for ranking projects to go out for bid Markel, Braun, before March conference call. Complete Elmahdy, Henderson 12 Staff Add Ex-Officio members of PMS (Co-funders, and Research Liaison) to PMS roster for e-mail distribution Complete of progress reports and other contract documentationD. APPROVAL OF MINUTESIt was moved and seconded that,(1) the draft minutes of the RAC 2010 January meeting in Orlando, Florida and the Spring teleconference meeting be approved as drafted. MOTION PASSED: 11-0-0 CNV (Unanimous voice vote)E. CHAIR’S REPORT A. Disposition of Motions from Last Meeting – all motions from Winter meeting that required Tech Council or BOD approval passed except the funding motion for 1515- TRP.It is moved and seconded that,(2) proposed research project 1515-TRP, “Thermal and Air Quality Acceptability in Buildings that Reduce Energy by Reducing Minimum Airflow from Overhead Diffusers,” be reconsidered for funding. MOTION PASSED: 9-0-21 CNVAction #1 <Staff>: Add Iain Walker to the PMS for 1515-RP.Background:A motion to fund this project failed to pass Technology Council in Orlando by a vote of 6-6-0 CV.Since the proposal was written, University of California has obtained $250,000 in co-funding tosupport the energy-conservation side of the RP-1515 study. The additional funding adds detailedenergy measurements to the ASHRAE project. It uses a set of existing buildings whose controlsare being modified to toggle low-minimum flows at the researcher’s volition. Funding has beenawarded from the California Energy Commission (CEC) and the work has already started. Low-minimum operation is especially suitable for retrofits, and retrofitting existing buildings is apriority for energy efficiency policy makers and the CEC. The project will determine energysavings and payback rates. This CEC project does not, however, examine the interior airflowcirculation and occupant comfort issues that are addressed by the ASHRAE project. B. New Action Items Assigned by Tech. Council: 1. AI#1 OR’10 – Update Committee MBOs and send to Watson prior to spring1 Iain Walker abstained due to conflict and Roberto Aguilo abstained because he was out of the room for thediscussion. 3
  11. 11. meeting – Complete 2. AI#2 OR’10 – Review procedures with regard to 1515-TRP – Complete 3. AI#5 OR’10 – Provide Committee Input for Members’ First Newsletter - Complete 4. RAC Input to ASHRAE Strategic Plan? – Tech C. Agenda Item for RAC – RAC AI #1 & 2.- Complete, 2010-2015 Research Strategic Plan is RAC current input 5. Policy needs for research that tests commercial products (1579-WS, 1361-RP)? – Tech C. Agenda Item for RAC – Discussed complete. C. New Members Council Referrals: Members Council Motion 41 (10/25/09 – South India Chapter) – ASHRAE to study ancient buildings for unwritten concepts of sustainability such as passive cooling, and natural ventilation – Assignment: RAC. Sriram Somasundaram will work with the chapter.Action #2 <Somasundaran, MORTS>: Respond to South India chapter request for a research project to study on natural ventilation/cooling methods in historical buildings by provifing the URP procedures. D. New Information Items 1. Status on TechC Steering Committees (BIM, Bldg. Performance Metrics) 2. Proposed Environmental Health and Green Buildings Position Document 3. New Home Depot Filter Rating System 4. ASHRAE Energy Targets E. MBOs 2009-2010F. BOD EX-OFFICIO & COORD. OFFICER – BRANDEMUEHL & WATSONMichael Brandemuehl addressed RAC and thanked them for their work, leadership, andcommitment to ASHRAE research. He also gave a Power Point presentation and it is included asAttachment #1.G. PROPOSED & POSSIBLE ROB, MOP, REFERENCE MANUAL, OR RESEARCH MANUAL CHANGESIt is moved and seconded that,(3) That Section 3.930 – Model Research Agreement of Volume 3: Standing Rules – Manuals and Procedures of the Rules of the Board be modified as indicated below.3.930 Model Research AgreementARTICLE IV - PAYMENTSDuring the period of performance, the Society agrees to pay the sum of $ to the Institution in [(A)]equal installments of $[B]. The first installment shall be paid on or within thirty days after theexecution of the Agreement. Subsequent payments shall be made within thirty days of the Society’sacceptance of Progress and Financial Reports described in GENERAL CONDITION IV,DELIVERABLES, during the term of the Agreement. In addition, a payment of $XX shall be madecontingent upon submission of the Final Report described in GENERAL CONDITION IV, and thefinal payment of $XX shall be made contingent upon completion of all Services, the acceptance ofthe Final Report and the receipt of the Research or Technical Paper described in GENERALCONDITION IV. 4
  12. 12. GENERAL CONDITION IV - DELIVERABLESProgress, Financial and Final Reports, Research or Technical Paper(s), and Data shall constitutethe only deliverables (“Deliverables”) under this Agreement and shall be provided as follows:a. Progress and Financial ReportsProgress and Financial Reports, in a form approved by the Society, shall be made to the Societythrough its Manager of Research and Technical Services at quarterly intervals; specifically on orbefore each January 1, April 1, June 10, and October 1 of the contract period.Furthermore, the Institution’s Principal Investigator, subject to the Society’s approval, shall,during the period of performance and after the Final Report has been submitted, report inperson to the sponsoring Technical Committee/Task Group (TC/TG) at the annual and wintermeetings, and be available to answer such questions regarding the research as may arise.b. Final ReportA written report, design guide, or manual, (collectively, “Final Report”), in a form approved bythe Society, shall be prepared by the Institution and submitted to the Society’s Manager ofResearch and Technical Services by the end of the Agreement term, containing complete detailsof all research carried out under this Agreement. Unless otherwise specified, six copies of thefinal report shall be furnished for review by the Society’s Project Monitoring Subcommittee(PMS).Following approval by the PMS and the TC/TG, in their sole discretion, final copies of the FinalReport will be furnished by the Institution as follows: - An executive summary in a form suitable for wide distribution to the industry and to the public. - Two bound copies - One unbound copy, printed on one side only, suitable for reproduction. - Two copies on CD-ROM; one in PDF format and one in Microsoft Word.c. HVAC&R Research or ASHRAE Transactions Technical PapersOne or more papers shall be submitted first to the ASHRAE Manager of Research and TechnicalServices (MORTS) and then to the “ASHRAE Manuscript Central” website-based manuscriptreview system in a form and containing such information as designated by the Society suitablefor publication. Papers specified as deliverables should be submitted as either Research Papersfor HVAC&R Research or Technical Paper(s) for ASHRAE Transactions. Research papers containgeneralized results of long-term archival value, whereas technical papers are appropriate forapplied research of shorter-term value, ASHRAE Conference papers are not acceptable asdeliverables from ASHRAE research projects. presentation at a Society meeting. The TechnicalPpaper(s) shall conform to the instructions posted in “Manuscript Central” for an ASHRAETransactions Technical or HVAC&R Research papers technical paper. The technical paper titleshall contain the research project number (XXXX-RP) at the end of the title in parentheses, e.g.,(XXXX-RP). 5
  13. 13. All papers or articles prepared in connection with an ASHRAE research project, which are beingsubmitted for inclusion in any ASHRAE publication, shall be submitted through the Manager ofResearch and Technical Services first and not to the publications editor or Conferences andExpositions Program Committee.GENERAL CONDITION VII - PUBLICATIONThe intent of the parties is to make the results of the Services available to, and for the benefit of,the public. In view of their financial support of the Services, the Society shall own the exclusiverights to publication of all Data, Research or Technical Papers, Progress, Financial and FinalReports resulting from the project for the shortest of the following periods:a. Until the Society gives the Institution written permission to publish the results, orb. Until the Research or Technical Paper described in GENERAL CONDITION IV, DELIVERABLES, is presented at a Society meeting published, at which time the Technical Ppaper or derivative paper based on data resulting from the Services, may be published by the Institution with acknowledgement to the Society, orc. Until the period of one year has passed from the submission of said Technical Paper to the Society at which time the Research or Technical Paper or derivative paper based on data resulting from the Services, may be published by the Institution with acknowledgement to the Society,BACKGROUND: The above changes to the Model Research Agreement are required to accountfor the new ASHRAE conference paper format, which only requires a single blind review andwould not be suitable as a deliverable for an ASHRAE sponsored research project.MOTION PASSED: 11-0-0, CNVIt is moved and seconded that,(4) the Research Manual also, be revised to account for following changes and as detailed in Attachment #2. Changes to the ROB Model Research agreement to account for new conference paper format. A plan has been drafted to include the 2010-2015 Research Strategic Plan goals within RTARs and Work Statements. A checklist for PES/PMS committee members have been developed and circulated. The appropriate checklist will be sent by MORTS with proposals or progress reports. A return letter had been developed by RAC that will be sent to TCs in response to RTAR and Work Statement decisions- point by point rebuttal, reference to and inclusion of RTAR/WS evaluation sheets. The procedures and criteria for the Homer Addams Award haves been refined. Guidelines for the development of special publications as ASHRAE research projects.MOTION PASSED: 11-0-0, CNVAction #3 <Braun>: Draft revision text for consideration at Tech Weekend meeting on proposed move of Model Research Agreement from ROB to MOP. 6
  14. 14. H. RTAR REVIEWRAC reviewed six RTARs submitted by TC/TGs for addition to the Society’s ResearchImplementation Plan. One was accepted, one conditionally accepted, three returned and one wasrejected. The status of the RTARS after RAC review is provided below.It is moved and seconded that,(5) 1614-RTAR, Evaluation of Effectiveness of UV Systems, sponsored by TC 5.10, Kitchen Ventilation, be returned. MOTION PASSED RPS: 4-0-0, CNVIt is moved and seconded that,(6) 1615-RTAR, Fault Detection and Diagnostic (FDD) Methods for Supermarkets, sponsored by TC 7.5, Smart Building Systems, be accepted. MOTION PASSED: 8-22-0, CNVIt is moved and seconded that,(7) 1616-RTAR, Revise Load Calculation Applications Manual (2009), sponsored by TC 4.1, Load Calculation Data and Procedures, be returned. MOTION PASSED RPS: 4-13-0, CNVIt is moved and seconded that, (8) 1618-RTAR, Literature Search and Risk Assessment for Establishing a Low Limit of Relative Humidity Levels in Health Care Spaces, sponsored by TC 9.6, Healthcare Facilities, be conditionally accepted. MOTION PASSED: 10-14-0, CNVIt is moved and seconded that,(9) 1619-RTAR, Data Center Gaseous Contamination Limits and Means of Monitoring, sponsored by TC 9.9, Mission Critical Facilities, Technology Spaces and Electronic Equipment, be returned. MOTION PASSED RPS: 5-0-0, CNVIt is moved and seconded that,2 Iain Walker and Hakim Elmahdy’s negative votes are because they believe there is no need for this research.3 Sriram Somasundaram’s negative vote is because he feels this is not a research project.4 Roberto Aguilo’s negative vote is because he does not feel there is a need for this research. 7
  15. 15. (10) 1621-RTAR, CHP Driving Rain: Impact on Durability, Indoor Humidity and Energy Efficiency, sponsored by TC 4.4, Building Materials and Building Envelope Performance, be rejected. MOTION PASSED RPS: 4-1-0, CNVI. WORK STATEMENT REVIEWEight work statements were submitted by the TCs for review. Two were conditionally accepted,four were conditionally accepted, and six were returned.It is moved and seconded that,(11) 1434-WS, Refrigerated Facilities Doorway Infiltration Air Energy Reduction, sponsored by 10.5, Refrigerated Distribution and Storage Facilities, be returned. MOTION PASSED RAS: 4-0-15 CNVIt is moved and seconded that,(12) 1561-WS, Procedures to Adjust Observed Climatic Data for Regional or Mesoscale climatic Variations, sponsored by TC 4.2, Climatic Information, be returned.MOTION PASSED RAS: 4-16-0 CNVIt is moved and seconded that,(13) 1566-WS, Equations to Estimate Evaporation Rates from Wetted Surfaces in Natatoriums and Commercial/Industrial Buildings, sponsored by TC 8.10, Mechanical Dehumidification Equipment and Heat Pipes, be returned. MOTION PASSED RAS: 5-0-0 CNVIt is moved and seconded that,(14) 1581-WS, Develop Alternate Setup Guidelines for Unitary Air Conditioner Test Configurations Which Cannot Adhere to ASHRAE 37/ASHRAE 116 Specified Duct Dimensions and External Pressure Tap Locations, sponsored by TC 8.11, Unitary and Room Air Conditioners and Heat Pumps, be conditionally accepted.MOTION PASSED: 8-0-0 CNVIt is moved and seconded that,(15) 1587-WS, Improved Tools for Control Loop Performance Measurement and Evaluation, sponsored by TC 7.9, Building Commissioning, be returned.5 Roberto Aguillo abstained because he was not in the room during the discussion.6 Richard Hermans voted against because he feels there should be more recommended bidders who are not workstatement authors. 8
  16. 16. MOTION PASSED RAS: 3-17-0 CNVIt is moved and seconded that,(16) 1588-WS, Representative Layer-by-Layer Descriptions for Fenestration Systems with Specified Bulk Properties such as U factor and SHGC, sponsored by TC 4.7, Energy Calculations, be returned. MOTION PASSED RAS: 4-0-0 CNVIt is moved and seconded that,(17) 1592-WS, CHP Design Guide – Update to the 1996 Cogeneration Design Guide, sponsored by TC 1.10, Cogeneration Systems, be conditionally accepted. MOTION PASSED: 8-0-0 CNV(18) 1608-WS, Develop Comprehensive Performance Rating (CPR) for Unitary HVAC, Phase 1, sponsored by TC 8.11, Unitary and Room Air Conditioners and Heat Pumps, be returned. MOTION PASSED RAS: 4-0-0 CNVJ. RESEARCH ADVISORY PANEL UPDATEJeffrey Spitler gave a brief presentation on the near final draft of the 2010-2015 ResearchStrategic Plan and what will be presented to the TCs at the Research Subcommittee Chair’sbreakfast.K. CONSULTANTS REPORT 1. AHRTI- see AHRTI report submitted by Steve Szymurski – Attachment #3.L. RESEARCH SUBCOMMITTEE CHAIR’S BREAKFAST a) Proposed Announcements 1. 2010-2015Research Strategic Plan – Near final draft 2. Opportunities for Collaboration & Knowledge Transfer (ARTI, CEC-PIER, CIBSE, USGBC, others?) 3. 2010-2011 Service to ASHRAE Research Award nomination deadline b) RL Reminders for TCs See Meeting CD & FTP site for list of specific TC reminders.7 John House voted against because in his opinion, the proposed research is not pre-competitive research. A greatdeal of work has been done in this area and some of this work has been patented. 9
  17. 17. M. PLANS FOR FY 10-11 SOCIETY YEAR a) Introduce new members of RAC 1. Piotr Domanski, Section 5 2. Carl Huber, Section 9 3. Chris Pyke, USGBC Consultant 4. Review SY 10-11 RAC MBOs (Attachment #4)N. MORTS REPORTMORTS Semi Annual Report - Highlights from the report were discussed and is included asAttachment # 5.O. TENTATIVE RESEARCH PROJECTS TO POTENTIALLY BID FALL 2010At this point, we have 22 TRPs and probably additional WSs that we are reviewing in Albuquerqueand Tech Weekend (?) that are or may be ready for bid in fall 2010 or spring 2011. If just the 22projects that are approved and ready now for bid in spring 2011 and all are awarded in Montreal,they would add more than $2.0 million in additional funding commitments to FY11-12. As a result,RAC will need to continue to prioritize the list of TRPs to bid on a regular basis. We also may needto forgo or greatly constrain a fall bid solicitation in 2010 because we only have about $100k inuncommitted funding for FY 10-11 if all six TRPs being considered at this meeting are funded. 1399-TRP, “Survey of Particle Production Rates from Process Activities in Pharmaceutical and Biological Clean Rooms;” Responsible Committee: TC 9.11 (Clean Spaces) 1410-TRP, “Effect of System Chemicals Towards the Breakdown of Lubricants and Refrigerants;” Responsible Committee: TC 3.02 (Refrigerant System Chemistry) 1413-TRP-R, “Developing Standard Procedures for Filling Climatic Data-Gaps for Use in Building Performance Monitoring and Analysis;” Responsible Committee: TC 4.02 (Climatic Information) 1447-TRP, “Performance of Pressurized Stairwells with Open Doors;” Responsible Committee: TC 5.06 (Control of Fire and Smoke) 1458-TRP, “Modeling Person-to-Person Contaminant Transport in a Mechanical Ventilation Space;” Responsible Committee: TC 4.10 (Indoor Environmental Modeling) 1462-TRP, “Active Mechanisms for Enhancing Heat and Mass Transfer in Sorption Fluids;” Responsible Committee: TC 8.03 (Absorption and Heat Operated Machines) 1495-TRP, “Effect of Lubricant on the Distribution of Moisture between the Vapor and Liquid Phases of Refrigerants (Phase 1);” Responsible Committee: TC 3.03 (Refrigerant Contaminant Control) 1499-TRP, “The Effect of Humidity on the Reliability of ICT Equipment in Data Centers;” Responsible Committee: TC 9.9 (Mission Critical Facilities, Technology Spaces and Electronic Equipment); Co-Sponsor: SSPC 90.1 1502-TRP, “User Interface Design for Advanced System Operation;” Responsible Committee: TC, 1.4 (Control Theory and Application) 1529-TRP, “Full-Frequency Numerical Modeling of Sound Transmission in and Radiation from Lined Ducts;” Responsible Committee: TC 2.6, Sound and Vibration Control 1550-TRP, “Thermal Performance of Insulating Coating;” Responsible Committee: TC 1.08 (Mechanical System Insulation) 1556-TRP, “Characterization of Liquid Refrigerant Flow Emerging from a Flooded Evaporator Tube Bundle;” Responsible Committee: TC 1.03 (Heat Transfer and Fluid Flow) 10
  18. 18. 1557-TRP, “Lab Comparison of Relative Performance of Gas Phase Filtration Media at High and Low Challenge Concentrations;” Responsible Committee: TC 2.03 (Gaseous Air Contaminants and Gas Contaminant Removal Equipment) 1564-TRP, “Measurement of Oil Retention in the Micro-channel Heat Exchangers;” Responsible Committee: TC 8.04 (Air-to-Refrigerant Heat Transfer Equipment 1565-TRP, “Development of the ASHRAE Design Guide for Dedicated Outdoor-Air Systems;” Responsible Committee: TC 8.10 (Mechanical Dehumidification Equipment and Heat Pipes) 1580-TRP, “Study of Input Parameters for Risk Assessment of 2L Flammable Refrigerants in Residential Air Conditioning and Commercial Refrigeration Applications;” Responsible Committee: TC 3.01 (Refrigerants and Secondary Coolants) 1581-TRP, “Develop Alternate Set-up Guidelines for Unitary Air Conditioner Test Configurations Which Cannot Adhere to ASHRAE 37 / ASHRAE 116 Specified Duct Dimensions and External Pressure Tap Locations;” Responsible Committee: TC 8.11 (Unitary and Room Air Conditioners and Heat Pumps) 1584-TRP, “Assessment of Alternative Approaches to Predicting the Burning Velocity of a Refrigerant;” Responsible Committee: TC 3.01 (Refrigerants and Secondary Coolants) 1592-TRP, “CHP Design Guide – Update to the 1996 Cogeneration Design Guide; ” Responsible Committee: TC 1.10 (Cogeneration Systems) 1603-TRP, “Role of HVAC Systems in the Transmission of Infectious Agents in Buildings and Intermodal Transportation;” Responsible Committee: TC 9.03 (Transportation Air Conditioning) 1606-TRP, “Laboratory Testing of Flat Oval Transitions to Determine Loss Coefficients;” Responsible Committee: TC 5.02 (Duct Design) 1613-TRP, “Update Climatic Design Data in Chapter 14 of the 2013 Handbook of Fundamentals;” Responsible Committee: TC 4.2 Climatic InformationAction #4 <Braun, MORTS>: Prioritize TRPs to bid fall 2010.P. TENTATIVE RESEARCH PROJECTSIt is moved and seconded that,(19) tentative research project 1493-TRP, “CFD Shootout Contest – Prediction of Duct Fitting Losses,” be awarded to Zhiqlang Zhai and the University of North Carolina - Charlotte for a period of 18 months at a total cost to ASHRAE of $20,000 each or ($40,000 total). (Attachment #6 ) MOTION PASSED: 11-0-0 CNVIt is moved and seconded that,(20) tentative research project 1517-TRP, “Validation of a Low-order Acoustic Model of Boilers and its Application for Diagnosing Combustion Driven Oscillations,” be awarded to Secat, Inc. for a period of 18 months at a total cost to ASHRAE of $107,000. (Attachment #7) MOTION PASSED: 12-0-0 CNV 11
  19. 19. It is moved and seconded that,(21) tentative research project 1547-TRP, “CO2-based Demand Controlled Ventilation for Multiple Zone HVAC Systems,” be awarded to the University of Nebraska Lincoln for a period of 18 months at a total cost to ASHRAE of $112,829. (Attachment #8) MOTION PASSED: 12-0-0 CNVIt is moved and seconded that,(22) tentative research project 1583-TRP, “Assessment of Burning Velocity Test Methods,” to the National Institute of Advanced Industrial Science and Technology (AIST) for a period of 18 months at a total cost to ASHRAE of $80,000. (Attachment #9)MOTION PASSED: 11-0-1 CNVIt is moved and seconded that,(23) tentative research project 1596-TRP, “Ventilation and Indoor Air Quality in Retail Stores,” be awarded to University of Texas-Austin for a period of 30 months at a total cost to ASHRAE of $1,408,356. (Attachment #10)MOTION PASSED: 10-0-2 CVNo action was taken on the following TRP for the reason listed or until more information wasobtained from the sponsoring TCs: 1. 1502-TRP, User Interface Design for Advanced System Operation Status: Zero bids received. Sponsoring TC, 1.4, Control Theory and ApplicationQ. UNSOLICITED RESEARCH PROJECTSNo action was taken on the following URPs for the reason listed or until more information wasobtained from the evaluating TCs: 1. 1611-URP, “On the Association of Low Indoor Humidity in Schools with Children Absenteeism,” Responsible Committee: TC 2.1 (Physiology and Human Comfort); Co- Reviewers: None. Status: TC 2.1 recommended that ASHRAE not fund this project. 2. 1612-URP, “Environmental Analysis and Predicted Thermal Comfort in a Compressed Earth Block (CEB) Structure: Compliance to ASHRAE ET* and Comparison with Conventional Built Structures,” Responsible Committee: RAC (Research Administration Committee); Co-Reviewers: None. Status: RAC declined fund after review. 3. 1617-URP, “Fan Noise Scaling and Statistics,” Responsible Committee: TC 5.1 (Fans); Co- Reviewers: None. Status: TC 5.1 recommended that ASHRAE not fund this project. 12
  20. 20. 4. 1620-URP, “Buoyant Plume Models for Displacement Ventilation,” Responsible Committee: TC 5.3 (Room Air Distribution); Co-Reviewers: None. Status: TC 5.3 recommended that ASHRAE not fund this project. 5. 1622-URP, “Comparative Case Study of Energy Use Utilizing BIM for HVAC Design for Small Commercial Buildings,” Responsible Committee: RAC (Research Administration Committee); Co-Reviewers: None. Status: RAC declined fund after review.R. RESEARCH LIAISON SECTION REPORTS RL section reports are included as Attachment #11.Action #5 < MORTS>: Implement the RAC roster changes for 2010-2011.S. UNFINISHED BUSINESSCertificates were given to Chair Larry Markel and Carl LawsonT. NEW BUSINESSNoneU. NEXT MEETINGThe next meeting of the Research Administration Committee will be one or two Teleconferencecall in late September and/or early October.ADJOURNEDThe meeting of the Research Administration Committee adjourned at 9:05 AM, Wednesday, June30, 2010. 13
  21. 21. Attachment #1 ASHRAEEngineering the World We Live In Presenter’s Name, ASHRAE position,
  22. 22. Attachment #1 Green Building Standard• Developed by ASHRAE, IES and USGBC• Jurisdictional compliance option for International Green Construction Code – developed by ICC, ASTM International and AIA• Attempts being made to align with Calif. green buildings standards code• SPC working on interim addenda• Membership call ended March 31; transition to SSPC effective July 1• www.ashrae.org/greenstandard
  23. 23. Attachment #1 What’s Your Building EQ?• Operation pilot underway• 25 buildings from 10 owners/operators• 17 provisional assessors• Operational assessments to be completed by May 30• Assessments include – Building characteristics – Buildng energy quotient – System energy breakdown www.buildingeq.com
  24. 24. Attachment #1 What’s Your Building EQ?• Asset rating development being finalized• Asset rating pilot to begin in summer 2010• Seven buildings identified for pilot• Full program launch scheduled for early 2011 www.buildingeq.com
  25. 25. 35 Years of Energy Efficiency Attachment #1 Standard 90.1• 14 face-to-face meetings• 5 webinars since fall 2009• 5 subcommittees: conference calls average one/month – 150 conference calls total• 118 addenda processed – 70 approved through March 15• On target for approval shortly after this conference
  26. 26. Attachment #1 Technology Council• Special Projects completed – Energy Efficiency Guide for Existing Buildings: The Business Case for Building Owners & Managers – Indoor Air Quality Guide: Best Practices for Design, Construction Commissioning – Performance Measurements Protocols (June 2010)• Special Project Underway – $1.5 million NIST grant for ventilation and IAQ in retail stores research – Performance Measurements Best Practices
  27. 27. Attachment #1 Technology Council• Refrigeration Committee compiled list of speakers for chapter programs – amorts@ashrae.net• Research Administration Committee – developed five-year research strategic plan with 11 strategic goals • maximize building performance • energy efficiency • indoor air quality• Environmental Health Committee - developing Emerging Issue Briefs – Finalized Ventilation, Humidity Control and Health
  28. 28. Attachment #1 Technology Council• New position document to be developed, Refrigerants and Their Use in the Built Environment• Standards -100 being revised• TAC: expediting updates to 8 current publications• Standard User Manuals under development for 2010 versions of Standard 189.1, 90.1, 62.1 and 62.2
  29. 29. Attachment #1Advanced Energy Guidance • More than 250,000 guides in circulation – 80 percent US, 8 percent Canada, 12 percent outside North American • Small Healthcare Facilities completed, 30 percent improvement over 90.1-1999 • DOE recently approved AEDG 50 percent funding – First guide to be small-med office • Available for free download at ww.ashrae.org/freeaedg
  30. 30. Attachment #1Publishing and Education Council • New ASHRAE.org bookstore • ASHRAE Handbook ONLINE • Educational offerings tied to 189.1 • Enhancement of eLearning program
  31. 31. Attachment #1 Members Council• Society level continues to be relatively stable over 52,000 members• Strong growth continues in developing economies membership• Three new chapters, four sections, 13 student branches formed
  32. 32. Attachment #1 Government Affairs• Focus on coalition building• Leadership in High Performing Building Caucus – Participate in 6 other coalitions• Zero Energy Commercial Building Consortium – Public/private partnership at DOE• Drafted legislation for training in operations/maintenance• 15 Hill visits in past year, focus on education for Hill• Biweekly newsletter to 1,000 people (ASHRAE.org/advocacy)
  33. 33. Attachment #2 RESEARCH MANUAL REVISED: 06-24-200910-06-26 Albuquerque Mark-up.100626Change LegendChanges made by Hugh and MikeChanges made by LarryChanges made by Hugh and Jim ii
  34. 34. Attachment #2RECENT REVISIONSSummary of Changes for 2010 RevisionReplaced obsolete language about Technical Papers with current publication options such as ASHRAE TransactionsTechnical Papers and HVAC&R Research PapersAdded guidance about proposing Design Guides as part of ASHRAE Research ProjectsAdded example forms showing the critieria RAC uses to evaluate RTARs and Work StatementsClarified the membership requirements for PES and PMS when projects have co-funding from outside organizationsAdded a Quick Summary of PMS Chair responsibilities. RESEARCH PROJECT MANUALOVERVIEWThe purpose of this manual is to present, in one document, all of the information and procedures needed byindividuals who initiate, approve, conduct, monitor and utilize ASHRAE research.ASHRAE has been sponsoring research to advance the arts and sciences of HVAC&R for the benefit of the publicsince 1919. It is a unique program that depends on voluntary funding and the many volunteers who plan and monitorthe research. ASHRAE research has grown steadily over the years to the current commitment of more than $10million for over 100 projects. Research findings have truly benefited our members, our industry and the public. TheResearch Administration Committee (RAC) is committed to finding ways to improve the operation of the systemand to focus research on those areas of technology critical to ASHRAE.This document details all aspects of ASHRAE research projects from the strategic plan for the program to thedissemination of the information generated. Sample forms and examples of well-done documents are included.It is intended to supplement, not supplant, the official ASHRAE documentation such as the Rules of the Board, andManuals of Procedures.The subject of Special Projects (projects sponsored by or co-sponsored by outside organizations) is not covered inthis manual. A document entitled "Policy and Procedures for ASHRAE Special Projects" covers this subject indetail. YOUR COMMENTS ARE WELCOMEShould you have a comment on this Research Manual, please submit it electronically to the ASHRAE Manager ofResearch and Technical Services (MORTS).E-mail: MORTS@ashrae.netThe MORTS will consolidate comments for RAC. RAC intends to maintain the Research Manual as a “livingdocument” and update it as it is needed and practical. iii
  35. 35. Attachment #2GLOSSARY OF ASHRAE RESEARCH ACRONYMSASHRAE American Society of Heating, Refrigerating and Air Conditioning EngineersBOD Board of DirectorsDAL Director at LargeEX-O Ex-Officio Member from the Board of DirectorsEXCOM Executive CommitteeGIA Grant-In-AidHVAC&R Heating, Ventilating, Air-Conditioning and RefrigerationIRP International Research ProposalMOP Manual of ProceduresMORTS Manager of Research and Technical ServicesNIA New Investigator AwardPI Principal InvestigatorPES Proposal Evaluation SubcommitteePMS Project Monitoring SubcommitteeRAC Research Administration CommitteeRAS Research Activities SubcommitteeRAP Research Advisory PanelRFP Request-For-ProposalRIP Research Implementation PlanRL Research LiaisonRP Research Project iv
  36. 36. Attachment #2RPS Research Planning SubcommitteeRTAR Research Topic Acceptance RequestSSPC Standing Standard Project CommitteeTAC Technical Activities CommitteeTC Technical CommitteeTG Task GroupTRP Tentative Research ProjectURP Unsolicited Research ProposalWS Work Statement v
  37. 37. Attachment #2TABLE OF CONTENTS OVERVIEW .......................................................................................................................................................... iiiii GLOSSARY OF ASHRAE RESEARCH ACRONYMS ..................................................................................... iviii TABLE OF CONTENTS .......................................................................................................................................viv 1. RESEARCH STRATEGIC PLANNING AND OVERALL APPROVAL PROCESS ....................................... 11 2. GUIDELINES FOR THE DEVELOPMENT OF SPECIAL PUBLICATIONS AS ASHRAE RESEARCH PROJECTS ...........................................................................................................................................................3 3. RESEARCH IMPLEMENTATION PLAN &RESEARCH TOPIC ACCEPTANCE REQUESTS (RTARs) .....4 3.1 Relationship between TC/TG/SSPC and Society Research Plans ................................................................. 43 3.2 RTAR Submission and Approval Process ..................................................................................................... 55 3.3 Research Topic Acceptance Requests (RTARs) ............................................................................................ 77 3.4 Example RTAR Review Ballot Form used by RAC........................................................................................8 3.5 Example RTAR Review Summary Form used by RAC ................................................................................77 4. WORK STATEMENTS (WS) ............................................................................................................................ 10 4.1 Work Statement Development and Approval Process ................................................................................... 11 4.2 Work Statement Preparation .......................................................................................................................... 34 4.3 Work Statement Cover Sheet ......................................................................................................................... 34 4.4 Work Statement Outline ................................................................................................................................ 67 4.5 Tips for Writing an Effective Work Statement .......................................................................................... 1112 4.6 Example WS Review Ballot Form used by RAC .......................................................................................... 25 4.7 Example WS Review Summary Form used by RAC .............................................................................. 11126 5. PROJECTS APPROVED FOR BIDDING .......................................................................................................... 27 6. SOLICITED PROPOSALS ................................................................................................................................. 77 6.1 Evaluation of Solicited Proposals .................................................................................................................. 77 6.2 Instructions for Proposal Evaluation Subcommittee ...................................................................................... 88 7. UNSOLICITED RESEARCH PROPOSALS .................................................................................................. 1414 7.1 Evaluation of Unsolicited Research Proposal ............................................................................................ 1414 7.2 Guidelines For Unsolicited Research Proposals ........................................................................................ 1616 7.3 ASHRAE Cooperative Research Program for Developing Countries ....................................................... 2121 8. RESEARCH AGREEMENT ........................................................................................................................... 2222 9. PROJECT MONITORING .............................................................................................................................. 3232 9.1 Instructions for Project Monitoring Subcommittee ................................................................................... 3333 10. PROJECT COMPLETION ............................................................................................................................ 3938 11. DISSEMINATION OF RESULTS ................................................................................................................ 4140 vi
  38. 38. Attachment #2APPENDIX 1: RESEARCH RELATED TO TECHNOLOGY TRANSFER ..................................................... 4241APPENDIX 2: RECOMMENDED METHODOLOGY FOR PROJECTS WITH FIELD MONITORING ....... 4342APPENDIX 3: GUIDELINES FOR THE USE OF COMPUTATIONAL FLUID DYNAMICS (CFD) ........... 4645APPENDIX 4: SAMPLE WORK STATEMENT AND COVER SHEET .......................................................... 5049 vii
  39. 39. Attachment #21. RESEARCH STRATEGIC PLANNING AND OVERALL APPROVAL PROCESSASHRAE Research Strategic PlanThe ASHRAE Research Strategic Plan is updated every five years by the Research Advisory Panel with inputsolicited from the TCs (and TGs, SSPCs and other committees sponsoring research projects), standingcommittees/councils and from individuals and organizations outside ASHRAE but with the same or related intereststo ASHRAE. The Plan is approved by the Technology Council. The Societys Officers and Board members receivecounsel on the strategic plan from the members through the Region-Chapter organization and through theCouncil-Committee organization.The Societys Research Strategic Plan covers a five-year period. It is designed to be reviewed periodically andrevised as needed. The current Research Strategic Plan, which is available from ASHRAE Headquarters and postedon the Research Page of the ASHRAE Web site, should be consulted for the latest information on the overallresearch goals of the Society. The research priorities and broad themes/topics outlined in the strategic plan arecommunicated to the TCs to guide them in their planning and development of specific research project topics.Research Advisory PanelThe Research Advisory Panel consists of a mixed group of ten experienced design engineers, educators, policymakers, and/or researchers who are all forward-thinking individuals appointed by the ASHRAE President. Theirmission is to review and update every five-years the Society’s Research Strategic Plan by examining researchfrontiers and critical issues that may form barriers to progress and developing a strategic plan for the benefit of theHVAC&R industry and the general public. They meet semi-annually and make recommendations to the ResearchAdministration Committee (RAC), TCs and others regarding research, technologies and concepts that the Societyshould be investigating. Their work is of an advisory nature, and they work within the other procedures outlined inthis manual.Research PrioritiesProposed research topics that address in part or whole the broad themes/topics of the Society’s Research StrategicPlan will receive first priority in research funding if approved by RAC. Project topics not related to the strategicplan can still be submitted for review and may be approved for funding if, in the opinion of RAC membership, thetopic is timely and needed,, but the odds of this type of approval are less.Each year RAC develops a priority list of research topics for further development that have been proposed by TCs toRAC in the form of a “Research Topic Acceptance Request (RTAR).” This list is called the “ASHRAE ResearchImplementation Plan,” and it represents the Society’s efforts to implement the Research Strategic Plan’s goals.In addition to projects originated by TCs in the form of RTARs and Work Statements, ASHRAE also supportsprojects originated by individual researchers in the form of Unsolicited Research Proposal or International ResearchProposal. In either case, projects that address the goals of the ASHRAE Research Strategic Plan have a higherprobability of being approved for ASHRAE funding.Research ClassificationsASHRAE Research Projects are classified as follows: Basic and Applied Research, which constitute the majority of the projects and utilize the majority of the research funding. Advanced Concepts Research that has been allocated up to 10% of research funding. Research Related to Technology Transfer as described in Appendix 1 1
  40. 40. Attachment #2Research Approval Process for Projects Initiated by RTARs (Note: Currently, for projects up to $100k only approval by RAC is needed. For projects between $100k and $200krequired approval by both RAC and Technology Council. Projects above $200k require approval by RAC,Technology Council, and Board of Directors. The flowchart below will be revised to reflect the above change in theapproval level required.)ASHRAE Research Project Priorization Process Flow Map - Revision 05/05/21 RAP developsStrategic Plan RAC develops RTAR TC submits work statements acceptance criteria based on approved RTARs on Society Research Implementation Plan Modify Tech. Council RAC Work review Statement Ranking Accept New Modify/Reject RAC provides summary Modify BOD report to Tech Review Council Accept Accept Estimate of Research Previously Approved Tentative Funds Available Research Project RAC disseminates plan & criteria to TC/TGs Funds No Approved On-Hold TCs Submits Available In TRPs List RTAR Cycle Yes Selected work statements RAC released for bid Rejected Tech. Merit Returned Review & Ranking Bid Process, Review, & TC Recommendation Estimate of Next No 2 nd Year Uncommitted Rejection Research Funds RAC Return/Reject Bidder Yes Approval RTAR Dead Approve Tech. RAC Not Prioritized Return Council Reject Funding Bidder Stop Review Approval Prioritized Approve Required No funding Tech. Feedback >$120K Council Return BOD Reject Oversight Bidder Stop Yes Review Approval Prioritized RTARs Approve Selected RTARs placed on Society Research Implementation Plan Initiate research project 2
  41. 41. Attachment #22. GUIDELINES FOR THE DEVELOPMENT OF DESIGN GUIDES AND OTHER SPECIALPUBLICATIONS AS RESEARCH PROJECTSBackgroundASHRAE research funding is sometimes used to fund “Design Guides.” The need for this funding has increased inrecent years because special publications funding – the traditional source of funding for practitioner publications – isnow only used when outside funding is available.PolicyThe Research Administration Committee (RAC) feels it is appropriate for approximately 10% of the research budgetto be used for developing “design” or “application” guides. The 10% number is not meant to be a strict allocation; insome years research funding for design guide development may be significantly greater or less than 10%.In submitting the RTAR requesting a design guide, the TC must make the case that this is appropriate for ASHRAEresearch funding. Allocating research dollars to this purpose is appropriate as long as some (or all) of the followingcriteria are met: The design guide summarizes, combines, or integrates research results from “new” (less than 10 years old) ASHRAE research project(s) or other new sources The results have not been summarized anywhere else There is a clear need to “boil down” or “present” the research findings in a more understandable form in order for design engineers and other practitioners to adopt or use the findings or approaches. The urgency to produce or update the design guide, respecting the ASHRAE strategic plan, should be justified. If the proposed project is a design guide revision: o Substantially new research, information, technologies, products, or approaches are lacking in the original guide o The original design guide is about 15 or more years old.Design Guide Projects NOT appropriate for funding would include: Editorial modifications to update references to outdated standards Editorial modifications to adopt more contemporary language: (geothermal vs. ground source heat pumps; cogeneration vs. CHP, green or LEED buildings, etc)Some past, ongoing and proposed Design Guides (from MORTS report): Underfloor Air Distribution Design Guide Designer’s Guide for Ceiling-Based Air Diffusion Laboratory Design Guide Design Guide for Tall Commercial Buildings 1267-RP, Development Of An ASHRAE Design Manual For District Heating And Cooling Systems TC 6.02 1180-RP, Design Guide for Duct Systems, TC 5.2 TRP1369, Design Guidelines To Prevent Snow Causing Shutdown Of HVAC Systems TC 5.2 3
  42. 42. Attachment #23. RESEARCH IMPLEMENTATION PLAN &RESEARCH TOPIC ACCEPTANCE REQUESTS (RTARs)3.1 Relationship between TC/TG/SSPC and Society Research PlansEach TC (and TG, SSPC and other committee sponsoring research projects) should develop and maintain a long-range research plan, which is a prioritized list of prospective research topics. These “Research Plans” should becontinually updated and documented in the TC’s minutes for the benefit of incoming Chairs and other interestedparties.Research Topic Acceptance Requests (RTARs) are used by the TC to advance research topics from the TC’s long-range research plans to the ASHRAE Research Implementation Plan. Among other things, the RTAR mustdemonstrate the research topic supports the ASHRAE Research Strategic Plan.Work Statements (WSs) are the means by which TCs transform approved topics on the ASHRAE ResearchImplementation Plan into research projects, for which the Society solicits bids. Projects with WSs approved forfunding by the Society but not yet awarded to the contractor are referred to as Tentative Research Projects (TRPs).Projects awarded to the contractor but not yet completed are classified as Research Projects (RPs).Within ASHRAE the term “Sponsoring TC” is used to designate the committee which is putting forward first theRTAR, then the WS, and is responsible for selecting the contractor (with assistance of a Proposal EvaluationSubcommittee) and oversight of the project (with assistance of a Project Monitoring Subcommittee). Othercommittees may assist the Sponsoring TC in this effort; they are referred to as Co-Sponsoring TC(s).The products of ASHRAE research include improved standards, handbooks, guidelines, codes; special publications,software, web-based tools; and papers and journal articles that advance HVAC&R science and technology.ASHRAE research is the technical underpinning of the Society. It all starts with ideas for research to satisfy aSociety need, and these ideas generally originate in the TCs. The bottom-up process just described, and therelationships between TC and Society research plans are summarized in the table below. ASHRAE Research is the Technical Underpinning of the Society 7. Products of ASHRAE research (improved standards, handbooks, guidelines, codes; special publications, software, web-based tools; papers and journal articles that advance HVAC&R science and technology) 6. Research Projects (RPs), defined as projects awarded to the contractor but not yet completed 5. Tentative Research Projects (TRPs), defined as projects with WSs approved for funding by the Society but not yet awarded to the contractor 4. Work Statements (WSs), the means by which TCs transform topics into research projects, for which the Society solicits bids 3. Research Topic Acceptance Requests (RTARs), used by TC to demonstrate topic support to ASHRAE’s Research Strategic Plan, a prerequisite to advancing topics from TC long-range research plans to the ASHRAE Research Implementation Plan. A means to inform other interested TCs and solicit their support and ideas for the topic. 2. TC long-range research plan (list of research topics) 1. Idea for research to satisfy a Society need. 4
  43. 43. Attachment #23.2 RTAR Submission and Approval Processa) Pick a topic that ranks highly on the TC’s long-range research plan (if topics have little support at the TC level they are unlikely to be approved by the Society) and can be described in a manner that demonstrates clear support of the ASHRAE Research Strategic Plan (Navigation for a Sustainable Future).b) Do your homework: Review the key literature and demonstrate you have done so by citing the key references. Demonstrate a firm grasp of relevant prior work. Clearly define the state-of-the-art and information gaps. Define a valuable and doable objective. Identify the specific goals served within the ASHRAE Research Strategic Plan, to what degree and why. Clearly define the advancement to the state-of-the-art and provide quantitative estimates of the improvement expected wherever possible. Clearly define the justification and value to ASHRAE, being as quantitative and specific as possible. Obtain TC vote and address all negative and abstention votes by providing the reasons and a solid response. Provide realistic estimated project costs and duration. Coordinate with other relevant TC and seek a letter of support from the interested TC Chairs. Actively solicit interest among possible co-funding organizations and seek a letter of support from an authorized representative. ASHRAE’s Manager of Research and Technical Services (MORTS) can assist with this. Provide ALL required information.c) Work with your Research Liaison: Have your RAC Liaison review the RTAR before the TC vote. Liaisons can identify reasons the RTAR might be returned, so reduce cycle time to approval by obtaining this feedback before voting the RTAR forward and submitting it to MORTS/RAC. Make sure your Research Liaison is informed. A Liaison knowledgeable about your project is better able to be a proponent for the approval of your project at RAC. If your project is sufficiently unusual, controversial, or urgent notify, your Liaison that you intend to send a TC emissary to the RAC meeting to speak directly to RAC on the project’s behalf, and to answer questions.d) Submit RTARs by May 15, August 15 or December 15 to be considered by RAC at the Annual Meeting, Fall Technology Weekend, or Winter Meeting, respectively.e) There is no limit to the number of RTARs that a TC can submit. However, approved topics are taken off of the Society’s Research Implementation Plan two years after approval unless a WS based on the RTAR has been submitted. Therefore it is recommended that RTAR submittals be limited to those where timely WS submittal is likely.f) Since the purpose of submitting RTARs is inclusion of the topic in the Society’s Research Implementation Plan, it is pointless to submit RTARs for topics already on the Society’s Research Implementation Plan that have been submitted by another TC. If you have suggestions about such a topic on the Plan, you may contact the cognizant TC Chair to discuss preparation of a joint Work Statement.g) Topics that expire from the Society’s Research Implementation Plan may be resubmitted for approval to be reinstated.h) MORTS assigns I.D. numbers to submitted RTARs. Individual RAC members grade them “Priority”, “Accept”, “Return” or “Reject”. MORTS distributes the consolidated grades and comments to all the RAC members, and RAC convenes (Annual Meeting, Fall Technology Weekend, or Winter Meeting) and discusses the RTARs and votes to “Accept”, “Conditionally Accept”, “Return” or “Reject” each RTAR. “Accept” means RAC recommends to Technology Council that the RTAR be accepted. 5
  44. 44. Attachment #2 “Conditionally accept” means that only minor refinements to the RTAR are required, and when these have been made to the satisfaction of the Research Liaison, then RAC recommends to Technology Council that the RTAR be accepted without further consideration by the full RAC. “Return” means that RAC generally supports the topic but the current RTAR is inadequate and the required revisions are substantial enough that the full RAC must participate in reconsideration. “Reject” means that RAC does not believe the topic is appropriate for ASHRAE research.i) In the case of “conditional acceptance” by RAC, the Research Liaison has the discretion to determine whether a full TC re-vote is required on the refined RTAR that is “accepted” by RAC.j) If RAC recommends “Accept” and Technology Council agrees, then the topic is added to the Society’s Research Implementation Plan. RAC members may still have comments or suggestions about Accepted RTARs. These comments are conveyed to the TC in a letter from MORTS informing the Committee the RTAR has been accepted. It is RAC’s intent to approve RTARs whenever possible. This means that an accepted RTAR is likely to have comments, and the TC should address these when the WS is prepared.k) RTARs may be returned to the TC, either because RAC or Technology Council voted to do so. Since these votes occur within a matter of days, in either event the TC will receive a letter from MORTS within a month of the vote, providing the comments that were the basis for returning the RTAR.l) TC re-submitting a returned RTAR must conduct a full TC re-vote and reflect the results on the RTAR. In addition, the RTAR must be returned with a cover letter that provides a point-by-point response to each RAC (or Technology Council) comment explaining how the RTAR was revised in light of the comment or justifying no change. 6
  45. 45. Attachment #23.3 Research Topic Acceptance Requests (RTARs)The required format and content of RTARs is summarized below: Unique Tracking Number Assigned by MORTS ____________________________ RESEARCH TOPIC ACCEPTANCE REQUEST (RTAR) FORM (Generally 2 to 6 pages, with 10 pt Times New Roman font) Sponsoring TC/TG/SSPC: __________________Title:(Concise as possible)Applicability to ASHRAE Research Strategic Plan:(For those RTAR submitted prior to July 2010, indicate which specific goal(s) on the ASHRAE Research StrategicPlan 2005-2010 (Navigation for a Sustainable Future) this topic will address, to what degree, and why.For those RTAR submitted after July 2010, if the RTAR will contribute to any of the 11 goals of the updatedASHRAE Research Strategic Plan 2010-2015 (Navigation for a Sustainable Future), then indicate which goals thetopic addresses and how. Projects are not required to contribute directly to the 11 strategic goals, but those that dowill more likely be given a higher priority for funding when research funds are limited.)Research Classification:(Basic/Applied Research; Advanced Concepts; or Technology Transfer)TC/TG/SSPC Vote: Reasons for Negative Votes and Abstentions:(For –Against-Abstentions-Absent-Total) (Negative Votes) (Abstentions)Estimated Cost: Estimated Duration:(Estimate total dollars) (Months to complete)RTAR Lead Author Expected Work Statement Lead Author(Name, e-mail address) (Name, e-mail address)Co-sponsoring TC/TG/SSPCs and votes:(List only those committees that have reviewed this RTAR and voted to support it)Possible Co-funding Organizations:(List only those organizations (name, contact information) that have reviewed this RTAR and expressed support)Application of Results:(Handbook chapters, special publications etc. to be affected by results of this project)State-of-the-Art (Background):(Briefly describe the amount and quality of past research, and quantify existing gaps)Advancement to the State-of-the-Art:(Provide an estimate – as quantitative as possible – of the improvement expected from this research [i.e. x% energyreduction in product y or building type z, x% increase in heat transfer coefficient between y and z, or x% reductionin design time to do y, etc.])Justification and Value to ASHRAE:(Identify by number, profession, or industry the ASHRAE members affected. State the likelihood and how theimprovement would be adopted by industry. Estimate the timeframe over which x% of society in total would beaffected. Indicate the likelihood of ASHRAE’s obtaining any intellectual property rights from this project.)Objectives:(List the project goals and succinctly state how this project will accomplish its intended advancement to the state-of- 7
  46. 46. Attachment #2the-art [i.e. a computer simulation will be used to do x, a computer simulation will be developed for x and verifiedusing laboratory data from tests y and z, field test data will be obtained from x and used to do y])Key References:(List references cited in the state-of-the art section.) 8
  47. 47. Attachment #23.4 Example RTAR Review Ballot Form used by RACRAC members use the form below to record their review comments and initial disposition decision on the RTARprior to the RAC meeting to discuss the RTAR. The completed form is submitted to ASHRAE staff, who in turnincorporates this information into the RTAR Review Summary form. 9
  48. 48. Attachment #2Example RTAR Review Ballot Used by Individual RAC Members Prior to MeetingProject ID 0007Project Title Design on A DimeSponsoring TC TC 12.5 $250,000/24MCost / DurationSubmission History 1st SubmissionClassifications: Research or Technology Transfer Basic/Applied ResearchTech Weekend 2010 Meeting Review Reviewer’s Name: ABCheck List Criteria Comments & Suggestions Satisfied?Is there a well-established need? The RTAR should include some level of literature review that This project would greatly benefit the handbook chapterdocuments the importance/magnitude of a problem. If not, then the RTAR should be returned for noted but there is no mention of the related standard XXX in Nrevision. development.Is this appropriate for ASHRAE funding? If not, then the RTAR should be rejected. Examples ofprojects that are not appropriate for ASHRAE funding would include: 1) research that is moreappropriately performed by industry, 2) topics outside the scope of ASHRAE activities. YIs there an adequate description of the approach in order for RAC to be able to evaluate theappropriateness of the budget? If not, then the RTAR should be returned for revision. YIs the budget reasonable for the project scope? If not, then RTAR could be returned for revisionor conditionally accepted with a note that the budget should be revised for the WS. YHave the proper administrative procedures been followed? This includes recording of the TCvote, coordination with other TCs, proper citing of the Research Strategic Plan, etc. If not, then theRTAR could be returned for revision or possibly conditionally accepted based on adequately Yresolving these issues.Decision Options Initial Additional Comments or Approval Conditions Decision?ACCEPTCOND. ACCEPT XRETURNREJECTACCEPT - Topic is ready for development into a work statement (WS).CONDITIONAL ACCEPT Vote - Minor Revision Required - RL can approve RTAR for development into WS without going back to RAC once TC satisfies RACs approval condition(s)RETURN- Topic is probably acceptable for ASHRAE research, but RTAR is not quite ready.REJECT Vote - Topic is not acceptable for the ASHRAE Research Program. 1
  49. 49. Attachment #23.5 Example RTAR Review Summary from RACWhen RAC meets, they use the RTAR Review Summary form below to help guide their discussion of the RTAR.In many cases, a RAC member’s initial disposition decision on a particular RTAR may change after reading othermember’s comments on the summary form and after participating to the meeting discussion of the RTAR.A final version of the review summary form, which reflects the discussion and final decision that was made by RACon the RTAR during the meeting, is developed and used as the basis for the return letter to the TC/TG/SSPC orEHC. 1
  50. 50. Attachment #2Example RTAR Review Summary Used by RAC during Meeting and for Return Letter to TCProject ID 0007Project Title Design on A DimeSponsoring TC TC 12.5 $250,000/24MCost / DurationSubmission History 1st submission as RTARClassifications: Research or Technology Transfer Basic/Applied ResearchWinter 2010 Meeting Review RTAR SUMMARY SCORES & COMMENTSCheck List Criteria Comments & Suggestions VOTED NOIs there a well-established need? The RTAR should include some level of literature review that AB, CD, EF AB - This project would greatly benefit the handbook chapterdocuments the importance/magnitude of a problem. If not, then the RTAR should be returned for noted but there is no mention of the related standard XXX inrevision. development. CD – Needs more references such as these that were found online…Is this appropriate for ASHRAE funding? If not, then the RTAR should be rejected. Examples ofprojects that are not appropriate for ASHRAE funding would include: 1) research that is moreappropriately performed by industry, 2) topics outside the scope of ASHRAE activities.Is there an adequate description of the approach in order for RAC to be able to evaluate theappropriateness of the budget? If not, then the RTAR should be returned for revision.Is the budget reasonable for the project scope? If not, then RTAR could be returned for revisionor conditionally accepted with a note that the budget should be revised for the WS.Have the proper administrative procedures been followed? This includes recording of the TCvote, coordination with other TCs, proper citing of the Research Strategic Plan, etc. If not, then theRTAR could be returned for revision or possibly conditionally accepted based on adequatelyresolving these issues.Decision Options Initial Additional Comments or Approval Conditions Decision?ACCEPT DD, GB, RS, KL, MJ, CZ,COND. ACCEPT CK Must reference work from RP-1010 and RP- 656RETURN AB, CD, EF,REJECTACCEPT - Topic is ready for development into a work statement (WS).CONDITIONAL ACCEPT Vote - Minor Revision Required - RL can approve RTAR for development into WS without going back to RAC once TC satisfies RACs approval condition(s)RETURN- Topic is probably acceptable for ASHRAE research, but RTAR is not quite ready.REJECT Vote - Topic is not acceptable for the ASHRAE Research Program 1

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