MS Excel Advance Training

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MS Excel Advance Training

  1. 1. Excel Advanced Training --Oliver yang
  2. 2. Agenda <ul><li>Range Reference </li></ul><ul><li>Formula & Function </li></ul><ul><li>How to Chart </li></ul><ul><li>Create & use List </li></ul><ul><li>Data Filter </li></ul><ul><li>Create Pivot Table </li></ul><ul><li>Quick Access </li></ul>
  3. 3. Range Reference <ul><li>Reference Intro </li></ul><ul><ul><li>Why Relative & Absolute Style </li></ul></ul><ul><ul><ul><li>A23, A:A, A:G, 7:7, 1:7, B2:D3 != R2C3, $B2, B$2, $B$2, R[2]C[3] </li></ul></ul></ul><ul><ul><ul><li>[c:workbook.xls]sheet1!A23 </li></ul></ul></ul><ul><ul><ul><li>Copy Formula </li></ul></ul></ul><ul><ul><li>Useful Operators </li></ul></ul><ul><ul><ul><li>“ :” produces on reference Ex: sum(A2:B3) </li></ul></ul></ul><ul><ul><ul><li>“ ” (space) Intersection reference </li></ul></ul></ul><ul><ul><ul><li>Ex: sum(A2:B3 B2:C4)=sum(B2:B3) </li></ul></ul></ul><ul><ul><ul><li>“ ,”(comma) Union reference Ex: sum(A2, B5,C6) </li></ul></ul></ul>
  4. 4. Range Reference <ul><li>Reference Demo (Range copy to Picture) </li></ul><ul><ul><li>Shift + Edit Menu -> Select Copy Picture </li></ul></ul>
  5. 5. Formula and Function <ul><li>Formula (Begin with “=“) </li></ul><ul><ul><li>Find Formula </li></ul></ul><ul><ul><ul><li>Find with Edit -> Go to (Ctrl + G) </li></ul></ul></ul><ul><ul><ul><li>Find with Edit -> Find (Ctrl + F) </li></ul></ul></ul><ul><ul><ul><li>Show with Tools -> Formula Auditing (Ctrl + ~) </li></ul></ul></ul><ul><ul><li>Edit Formula </li></ul></ul><ul><ul><ul><li>Double click Cell (F2) </li></ul></ul></ul><ul><ul><ul><li>Edit in Formula bar </li></ul></ul></ul><ul><ul><ul><li>Ps: After edit, you can use (Ctrl + Enter) to avoid moving to next line. </li></ul></ul></ul>
  6. 6. Formula and Function <ul><li>Function (IPO) </li></ul><ul><ul><li>Input (or None), Process, Output (or None), </li></ul></ul><ul><ul><li>Ps: Maybe IPO all be none , and do nothing. </li></ul></ul><ul><ul><li>Build in Function </li></ul></ul><ul><ul><li>Custom Function </li></ul></ul><ul><ul><li>Using Function (you must know its name and args) </li></ul></ul>
  7. 7. Formula and Function <ul><li>Function Demo </li></ul>You can use Auto sum function Cancel, Apply, Function wizard After you input “ =“ Frequency use Function
  8. 8. Formula and Function <ul><li>Common use function </li></ul><ul><ul><li>sum, max, min, average, count, subtotal </li></ul></ul><ul><ul><li>if, and, or, not, countif, sumif </li></ul></ul><ul><ul><li>Lookup, vLookup, hLookup </li></ul></ul>
  9. 9. How to Chart <ul><li>Chart Wizard (F11, Insert->Chart) </li></ul><ul><ul><li>Select data range then press F11 </li></ul></ul><ul><ul><li>Select blank cell which near the data range also can create chart </li></ul></ul>
  10. 10. How to Chart <ul><li>Step1 </li></ul>You can preview Select the type what you will chart Or custom type
  11. 11. How to Chart <ul><li>Step2 </li></ul>
  12. 12. How to Chart <ul><li>Step3 </li></ul>
  13. 13. How to Chart <ul><li>Step3 Cont’d. </li></ul>Add data table
  14. 14. How to Chart <ul><li>Step4 </li></ul>
  15. 15. How to Chart <ul><li>Now we get the basic chart </li></ul><ul><ul><li>You can double click any chart object to edit it. </li></ul></ul><ul><ul><li>Or you can right click the chart object to edit it. </li></ul></ul>
  16. 16. How to Chart <ul><li>After colorful the chart and would like the following show. </li></ul>Legend Title Data Table
  17. 17. Create and use List <ul><li>List is a dynamic range area, and it gives a easy way to analyze data. </li></ul><ul><li>Create List </li></ul><ul><li>(Data-> List-> Create List, Ctrl + L) </li></ul><ul><ul><li>You can select data first then create list. </li></ul></ul><ul><li>Add summary line (Data->List->Total Row) </li></ul>
  18. 18. Create and use List <ul><li>Demo </li></ul>Select the summary option Adjust area size Add data in this line (*), the list will auto adjust Size.
  19. 19. Data Filter <ul><li>AutoFilter (Data->Filter->AutoFilter) </li></ul><ul><ul><li>Select data area then apply AutoFilter </li></ul></ul><ul><ul><li>Sort </li></ul></ul><ul><ul><li>Custom Filter </li></ul></ul>
  20. 20. Data Filter <ul><li>Advanced Filter (Data->Filter->Advanced Filter) </li></ul><ul><ul><li>Create the query area. </li></ul></ul><ul><ul><li>Select data area, and select query area. </li></ul></ul><ul><ul><li>“And” & “Or” & “Formula” query </li></ul></ul>
  21. 21. Data Filter <ul><li>Demo: </li></ul>
  22. 22. Create Pivot Table <ul><li>What is Pivot Table? </li></ul><ul><ul><li>A PivotTable report is an interactive table that quickly combines and compares large amounts of data. </li></ul></ul><ul><ul><li>In PivotTable, each column and row can be summarized. </li></ul></ul><ul><li>How to create Pivot Table </li></ul>
  23. 23. Create Pivot Table <ul><li>Key words </li></ul><ul><ul><li>Data source: what you have? </li></ul></ul><ul><ul><li>Page field: the first sort words </li></ul></ul><ul><ul><li>Row field: the second sort words </li></ul></ul><ul><ul><li>Column field: the third sort words </li></ul></ul><ul><ul><li>Data area: summarize data area </li></ul></ul>
  24. 24. Create Pivot Table <ul><li>Data source: </li></ul>
  25. 25. Create Pivot Table <ul><li>Step1: </li></ul>
  26. 26. Create Pivot Table <ul><li>Step2: </li></ul>
  27. 27. Create Pivot Table <ul><li>Step3: </li></ul>Layout set Finish set Layout set Finish set
  28. 28. Create Pivot Table <ul><li>Step4: </li></ul>Drag these button and put it into fit area.
  29. 29. Create Pivot Table
  30. 30. Quick Access <ul><li>Reference the “ Excel_Training.xls” </li></ul><ul><li>() </li></ul>
  31. 31. Excel Q&A <ul><li>数据有效性的介绍 ( 670-680 ) </li></ul><ul><li>打印文件及页面设置:选定打印区域或内容 ( 170-183 ) </li></ul><ul><li>引用的介绍,相对引用和绝对引用等 ( 193-194 ) </li></ul><ul><li>常用公式与函数的介绍 ( 190-192 )( 197-201 ) </li></ul><ul><li>数据统计的简单应用 ( 308-309 ) </li></ul><ul><li>条件语句的使用:如 countif 条件统计函数,比如可以根据条件自动设置某些单元格的字体,颜色 ( 310-313 ) </li></ul><ul><li>图表的及图表向导的使用:创建图表,修改图表类型 ( 414-442 ) </li></ul><ul><li>列表的使用:创建及编辑列表 ( 523-550 ) </li></ul><ul><li>筛选及高级筛选的使用:如何多条件筛选 ( 532-537 ) </li></ul><ul><li>数据透视表 & 透视图的建立 ( 566-574 ) </li></ul><ul><li>常用快捷键 ( 93 , 843-847 ) </li></ul><ul><li>宏的使用及基础 VBA 判断语句的使用:比如什么时候用到宏,它的作用 ( 786 - 788 ) </li></ul><ul><li>简单的关于 XML 映射的介绍及建立 ( 753 - 760 ) </li></ul><ul><li>如何建立 excel 与其它应用程序共享数据 ( 761-768 ) </li></ul>

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