MS Excel Advance Training

Excel Advanced Training --Oliver yang

Agenda

Range Reference

Formula & Function

How to Chart

Create & use List

Data Filter

Create Pivot Table

Quick Access

Range Reference

Reference Intro

Why Relative & Absolute Style

A23, A:A, A:G, 7:7, 1:7, B2:D3 != R2C3, $B2, B$2, $B$2, R[2]C[3]

[c:workbook.xls]sheet1!A23

Copy Formula

Useful Operators

“ :” produces on reference Ex: sum(A2:B3)

“ ” (space) Intersection reference

Ex: sum(A2:B3 B2:C4)=sum(B2:B3)

“ ,”(comma) Union reference Ex: sum(A2, B5,C6)

Range Reference

Reference Demo (Range copy to Picture)

Shift + Edit Menu -> Select Copy Picture

Formula and Function

Formula (Begin with “=“)

Find Formula

Find with Edit -> Go to (Ctrl + G)

Find with Edit -> Find (Ctrl + F)

Show with Tools -> Formula Auditing (Ctrl + ~)

Edit Formula

Double click Cell (F2)

Edit in Formula bar

Ps: After edit, you can use (Ctrl + Enter) to avoid moving to next line.

Function (IPO)

Input (or None), Process, Output (or None),

Ps: Maybe IPO all be none , and do nothing.

Build in Function

Custom Function

Using Function (you must know its name and args)

Function Demo

You can use Auto sum function Cancel, Apply, Function wizard After you input “ =“ Frequency use Function

Common use function

sum, max, min, average, count, subtotal

if, and, or, not, countif, sumif

Lookup, vLookup, hLookup

How to Chart

Chart Wizard (F11, Insert->Chart)

Select data range then press F11

Select blank cell which near the data range also can create chart

How to Chart

Step1

You can preview Select the type what you will chart Or custom type

How to Chart

Step2

How to Chart

Step3

How to Chart

Step3 Cont’d.

Add data table

How to Chart

Step4

How to Chart

Now we get the basic chart

You can double click any chart object to edit it.

Or you can right click the chart object to edit it.

How to Chart

After colorful the chart and would like the following show.

Legend Title Data Table

Create and use List

List is a dynamic range area, and it gives a easy way to analyze data.

Create List

(Data-> List-> Create List, Ctrl + L)

You can select data first then create list.

Add summary line (Data->List->Total Row)

Create and use List

Demo

Select the summary option Adjust area size Add data in this line (*), the list will auto adjust Size.

Data Filter

AutoFilter (Data->Filter->AutoFilter)

Select data area then apply AutoFilter

Sort

Custom Filter

Data Filter

Advanced Filter (Data->Filter->Advanced Filter)

Create the query area.

Select data area, and select query area.

“And” & “Or” & “Formula” query

Data Filter

Demo:

Create Pivot Table

What is Pivot Table?

A PivotTable report is an interactive table that quickly combines and compares large amounts of data.

In PivotTable, each column and row can be summarized.

How to create Pivot Table

Create Pivot Table

Key words

Data source: what you have?

Page field: the first sort words

Row field: the second sort words

Column field: the third sort words

Data area: summarize data area

Create Pivot Table

Data source:

Create Pivot Table

Step1:

Create Pivot Table

Step2:

Create Pivot Table

Step3:

Layout set Finish set Layout set Finish set

Create Pivot Table

Step4:

Drag these button and put it into fit area.

Create Pivot Table

Quick Access

Reference the “ Excel_Training.xls”

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Excel Q&A

数据有效性的介绍（ 670-680 ）

打印文件及页面设置：选定打印区域或内容（ 170-183 ）

引用的介绍，相对引用和绝对引用等（ 193-194 ）

常用公式与函数的介绍（ 190-192 ）（ 197-201 ）

数据统计的简单应用（ 308-309 ）

条件语句的使用：如 countif 条件统计函数，比如可以根据条件自动设置某些单元格的字体，颜色（ 310-313 ）

图表的及图表向导的使用：创建图表，修改图表类型（ 414-442 ）

列表的使用：创建及编辑列表（ 523-550 ）

筛选及高级筛选的使用：如何多条件筛选（ 532-537 ）

数据透视表 & 透视图的建立（ 566-574 ）

常用快捷键（ 93 ， 843-847 ）

宏的使用及基础 VBA 判断语句的使用：比如什么时候用到宏，它的作用（ 786 － 788 ）

简单的关于 XML 映射的介绍及建立（ 753 － 760 ）

如何建立 excel 与其它应用程序共享数据（ 761-768 ）

MS Excel Advance Training

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