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Grant writing basics creating a fundable proposal
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Grant writing basics creating a fundable proposal


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  • 1. Grant Writing Basics:Creating a Fundable ProposalMarina EşanuAccess Alumna 2012,UngheniAna CiubotaruAccess Alumna 2012,UngheniRobyn SavacoolPeace Corps Volunteer
  • 2. Training Goals and Objectives:• Increase the ability of communities andorganizations to identify local problems andtheir solutions.• Create understanding of the grant writingprocess.• Describe process to prepare and submit grantproposals.
  • 3. What Is a Good Idea?1. What is your mission?2. What are your goals?3. What vision does yourgroup share?4. What are your highestpriorities?5. Do you have anorganizational role-model?1. Does your idea havebroad impact?2. Is it Innovative? Timely?Significant? Replicable?Realistic?3. What action are youready to take?4. Is your group eager toget started?
  • 4. Assessing Your Capabilities• Organizational strengths?• Special skills?• Why does your groupdeserve to be funded?• Can you do the work?• Can you overcomeobstacles?• Are you motivatedenough to make thishappen?
  • 5. Share Your Project IdeaInterview Overview• Describe your group.• What is your problem?• What is your solution?• How much money do you need?• How long will it take to accomplish yourgoals?• How will your organization/communityimprove if the problem is resolved?
  • 6. Generating SupportBuild community support before youapply for funding.Brainstorm ideas for local support -
  • 7. How Do I Write a GoodProposal?• Follow the grant guidelines exactly• Tell a memorable story• Engage the reader• Focus on people• Use examples• Have a clear timeline and accuratebudget• Allow time for review and rewriting
  • 8. All Proposals Usually include -1. A memorable & accurate Title (10-20 words)2. An Abstract/Project Overview3. Organizational History/Qualifications4. A Statement of Need with community data5. Project Description/Details6. Outcome-based Goals and Objectives to meet theidentified need7. Timeline8. Evaluation9. Budget10.Sustainability11.Appendices: Resumes/Press Clippings/Letters of Support
  • 9. The Need Section is the Most ImportantPart of Your ProposalDescribe the problem in clear and convincing terms.Provide narrative and numerical evidence of need.(Demographics)Show how your community compares with others: Local,Regional, National and International.How does this problem relate to a larger set of problems?(Snowball effect)Is the need increasing? Are other needs emerging?Create pictures showing need. Focus on people.Convince the reader of your need.Engage the reader in thinking about solutions.
  • 10. Your Data Confirms the Need• Provide convincing and compelling evidence• Compare your community with others• Show changes in need over time• Use maps/charts to show conditions• Convince the reader of your need• What will happen if no adjustments are made ?• Provide awareness of other approaches/ studies
  • 11. 1. Project Title• Funder will use for promoting andpublicizing project within theirorganizational literature• The essence of the project
  • 12. Team Skills & Experience• Provide narrative descriptionsof the skills and experience.• The funding source will wantto know you are capable of theperforming the work.• Include educationalbackground, grant experience,leadership and organizationalskills of the team members.• Complete resumes can beincluded in the appendices.
  • 13. 3. Project Overview/Summary• Use active language• Briefly describe the need• Summarize the most important parts of thetimeline.• How much will the project cost?• Who is working with you? Supports you?
  • 14. 5. Project Description• The selected project must meet the need you describe.• Details assure the reader you know what you are doing.• Use language that is easy to understand by those lessfamiliar with your approach/business/organization.• Clearly explain how the selected action will benefitvarious stakeholders.• Identify any challenges you anticipate with this project.• Describe results or outcomes of the project.• Create a vision of what the community will look likeonce the project is completed.• Make sure that your proposal shows how you willachieve your project goals.
  • 15. The Approaches You ConsiderShould be Bold and InnovativeYour solutions need to “fit” the problem.Solution should be in scale with theneeds/resources.Convince the reader your approaches will work.Believe in your project and your abilities.Your approaches should work for othercommunities.The selected approaches need to matchorganizational goals and objectives.You need a clear plan of action.
  • 16. Successful Solutions mean:• You need to assure the reader that this is the “right”solution to the problem/need you have described.• It is important that this approach can be replicated to solvesimilar needs elsewhere.• You should know if this approach has been usedsuccessfully or unsuccessfully by other groups.• You should be prepared to demonstrate that this is a “cost-effective” approach.• Make sure the “solution” you support has no negativeside-effects.
  • 17. 6. Goals and Objectives• Goals describe the end results (outcome)• Objectives are logical pathway tooutcomes• Progress not just completion
  • 18. Be Smart About Goals!• Goals should be SMART:– Specific– Measurable– Attainable– Realistic– Time-Specific
  • 19. 7. Project Timeline• Develop a timeline that coincideswith grant funding period.• Show the reader what you willdeliver and when it will happen.• Make sure that you reiterate andrefer to the steps for projectcompletion as you develop theproposal.• Use both graphics and narrativedevices to show how the projectwill progress.• Must be a PLAN FOR SUCCESS• Distinct steps, stages, phases• Logical progression
  • 20. • Timeline ExampleTask Month (s) Date1.Designate Project Coordinator 0 – 1 January2. Hold Community meetings 2 February3. Create recycling center 3-4 March-April4. Identify sources for recyclables 3-4 March-April5. Establish agreements with sources 3-4 March-April6. Develop recycling schedule, materials pickup 4-5 April-May7. Community Outreach and Education 3,6,9,12 March, June, September, December8. Reinvest profits in community based on need 12 December
  • 21. 8. Evaluation• A process to determine success of project internally(budget, timeline, goals and objectives)• A long-term measure of progress over time• Stakeholders feedback, direct and through staff• Evaluation needs to provide for the input of as manystakeholders as possible.• Project outcomes are a central feature for evaluating andfunding your project.• Organizational growth leads to better chances of fundingin the future
  • 22. Strategy for Proposal Development• Identify elements that MUST be in your proposal• Outline the sections of the proposal• Prepare a timeline for proposal development• Collect necessary background data• Divide labor and assign tasks• Plan to get a DRAFT out early so the “team” canreview and rewrite
  • 23. Submitting the Proposal• Have someone who did NOT write the proposal read and edit theproposal.• Do you meet all required guidelines?• All the required signatures?• Deliver proposal on time.• Present a clear, well-organized proposal• Keep it simple• Do not include materials beyond what is asked for
  • 24. You are awarded a grant!• A proposal is a contract todo work• When your proposal isaccepted– It’s time to begin work– Have your team ready– Ideally, you’ll havesome of the workalready in-progress• Review your proposal• Get your team to work.
  • 25. Remember…..• Good proposals do not always get funded• Ask for feedback from reviewers• Don’t give up!• Improve and resubmit the application• Look for different/better funding sources