Access 2010 Unit D PPT

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Access 2010 Unit D PPT

  1. 1. Microsoft Access 2010- Illustrated Unit D: Using Reports
  2. 2. Objectives • Use the Report Wizard • Use Report Layout View • Review report sections • Apply group and sort orders (continued)Microsoft Office 2010-Illustrated 2
  3. 3. Objectives (continued) • Add subtotals and counts • Resize and align controls • Format a report • Create mailing labelsMicrosoft Office 2010-Illustrated 3
  4. 4. Using the Report Wizard • Report Wizard is one way to create a report • It is a tool that asks you questions to guide development of the report • Your responses determine record source, style and layout • The Wizard helps sort, group and analyze recordsMicrosoft Office 2010-Illustrated 4
  5. 5. Selecting Fields for a Report Using the Report WizardMicrosoft Office 2010-Illustrated 5
  6. 6. Using Report Layout View • Reports have multiple views that you use for various report-building and report-viewing activities • Report Layout View applies a grid to the report that helps you resize, move, and position controlsMicrosoft Office 2010-Illustrated 6
  7. 7. Modifying Column Width in Report Layout ViewMicrosoft Office 2010-Illustrated 7
  8. 8. Report ViewsMicrosoft Office 2010-Illustrated 8
  9. 9. Reviewing Report Sections • Report sections determine where and how often controls in that section print in the final reportMicrosoft Office 2010-Illustrated 9
  10. 10. Reviewing Report SectionsMicrosoft Office 2010-Illustrated 10
  11. 11. Applying Group and Sort Orders • Grouping means to sort records by a particular field plus provide a header and/or footer section before or after each group of sorted records • To change sorting or grouping options for a report, you must work in Report Design ViewMicrosoft Office 2010-Illustrated 11
  12. 12. Group, Sort, and Total PaneMicrosoft Office 2010-Illustrated 12
  13. 13. Adding Subtotals and Counts • Calculations are used to add subtotals and counts to a report • Expressions are needed to create a calculation • Functions are built-in Access formulas • Arguments are information needed by a functionMicrosoft Office 2010-Illustrated 13
  14. 14. Resizing and Aligning Controls • You can resize a control by using the ↔ pointer • After resizing a control, it may need to be realigned • Two ways to align controls: * Within its own border * With respect to each otherMicrosoft Office 2010-Illustrated 14
  15. 15. Precise Resizing and Aligning • [Ctrl] + arrow key(s) move a control one pixel at a time • [Shift] + arrow key(s) resize a control one pixel at a time • Pixel: * pix = picture * el = elementMicrosoft Office 2010-Illustrated 15
  16. 16. Resizing Controls in Layout ViewMicrosoft Office 2010-Illustrated 16
  17. 17. Selecting More Than One Controlat a Time in Report Design ViewMicrosoft Office 2010-Illustrated 17
  18. 18. Formatting a Report • Formatting can make a report look more professional and easier to read • Formatting includes: * Font style, size and color * Background colors * Line thickness and color * AlignmentMicrosoft Office 2010-Illustrated 18
  19. 19. Useful Formatting CommandsMicrosoft Office 2010-Illustrated 19
  20. 20. Creating Mailing Labels • Any data in your Access database can be converted into labels using the Label Wizard, a special report wizard that precisely positions and sizes information for hundreds of standard business labelsMicrosoft Office 2010-Illustrated 20
  21. 21. Label Wizard Dialog BoxMicrosoft Office 2010-Illustrated 21
  22. 22. Summary • Using the Report Wizard • Using Report Layout View • Reviewing report sections • Applying group and sort orders • Adding subtotals and counts • Resizing and aligning controls • Formatting a report • Creating mailing labelsMicrosoft Office 2010-Illustrated 22

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