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Access 2010 Unit D PPT

Access 2010 Unit D PPT






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    Access 2010 Unit D PPT Access 2010 Unit D PPT Presentation Transcript

    • Microsoft Access 2010- Illustrated Unit D: Using Reports
    • Objectives • Use the Report Wizard • Use Report Layout View • Review report sections • Apply group and sort orders (continued)Microsoft Office 2010-Illustrated 2
    • Objectives (continued) • Add subtotals and counts • Resize and align controls • Format a report • Create mailing labelsMicrosoft Office 2010-Illustrated 3
    • Using the Report Wizard • Report Wizard is one way to create a report • It is a tool that asks you questions to guide development of the report • Your responses determine record source, style and layout • The Wizard helps sort, group and analyze recordsMicrosoft Office 2010-Illustrated 4
    • Selecting Fields for a Report Using the Report WizardMicrosoft Office 2010-Illustrated 5
    • Using Report Layout View • Reports have multiple views that you use for various report-building and report-viewing activities • Report Layout View applies a grid to the report that helps you resize, move, and position controlsMicrosoft Office 2010-Illustrated 6
    • Modifying Column Width in Report Layout ViewMicrosoft Office 2010-Illustrated 7
    • Report ViewsMicrosoft Office 2010-Illustrated 8
    • Reviewing Report Sections • Report sections determine where and how often controls in that section print in the final reportMicrosoft Office 2010-Illustrated 9
    • Reviewing Report SectionsMicrosoft Office 2010-Illustrated 10
    • Applying Group and Sort Orders • Grouping means to sort records by a particular field plus provide a header and/or footer section before or after each group of sorted records • To change sorting or grouping options for a report, you must work in Report Design ViewMicrosoft Office 2010-Illustrated 11
    • Group, Sort, and Total PaneMicrosoft Office 2010-Illustrated 12
    • Adding Subtotals and Counts • Calculations are used to add subtotals and counts to a report • Expressions are needed to create a calculation • Functions are built-in Access formulas • Arguments are information needed by a functionMicrosoft Office 2010-Illustrated 13
    • Resizing and Aligning Controls • You can resize a control by using the ↔ pointer • After resizing a control, it may need to be realigned • Two ways to align controls: * Within its own border * With respect to each otherMicrosoft Office 2010-Illustrated 14
    • Precise Resizing and Aligning • [Ctrl] + arrow key(s) move a control one pixel at a time • [Shift] + arrow key(s) resize a control one pixel at a time • Pixel: * pix = picture * el = elementMicrosoft Office 2010-Illustrated 15
    • Resizing Controls in Layout ViewMicrosoft Office 2010-Illustrated 16
    • Selecting More Than One Controlat a Time in Report Design ViewMicrosoft Office 2010-Illustrated 17
    • Formatting a Report • Formatting can make a report look more professional and easier to read • Formatting includes: * Font style, size and color * Background colors * Line thickness and color * AlignmentMicrosoft Office 2010-Illustrated 18
    • Useful Formatting CommandsMicrosoft Office 2010-Illustrated 19
    • Creating Mailing Labels • Any data in your Access database can be converted into labels using the Label Wizard, a special report wizard that precisely positions and sizes information for hundreds of standard business labelsMicrosoft Office 2010-Illustrated 20
    • Label Wizard Dialog BoxMicrosoft Office 2010-Illustrated 21
    • Summary • Using the Report Wizard • Using Report Layout View • Reviewing report sections • Applying group and sort orders • Adding subtotals and counts • Resizing and aligning controls • Formatting a report • Creating mailing labelsMicrosoft Office 2010-Illustrated 22