Access 2010 Unit A PPT
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Access 2010 Unit A PPT

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    Access 2010 Unit A PPT Access 2010 Unit A PPT Presentation Transcript

    • Microsoft Access 2010- Illustrated Unit A:Getting Started with Access 2010
    • Objectives • Understand relational databases • Explore a database • Create a database • Create a table (continued)Microsoft Office 2010-Illustrated 2
    • Objectives (continued) • Create primary keys • Relate two tables • Enter data • Edit dataMicrosoft Office 2010-Illustrated 3
    • Understanding Relational Databases • Lists of information are related to one another • Access provides tools that allow sorting, grouping, analyzing and reporting data in many different waysMicrosoft Office 2010-Illustrated 4
    • Advantages of Access • Minimizes duplicate data, increasing accuracy and consistency • Data entry is faster and easier • Data can be viewed and sorted in many ways • Information is more secure • Data can be shared and edited by several users simultaneouslyMicrosoft Office 2010-Illustrated 5
    • Access vs. ExcelMicrosoft Office 2010-Illustrated 6
    • Exploring a Database • Access can be opened in the following ways: • From the Start menu • From an Access shortcut icon • From a pinned program on the taskbar • By double-clicking an Access database file on your computerMicrosoft Office 2010-Illustrated 7
    • Access ObjectsMicrosoft Office 2010-Illustrated 8
    • Creating a Database • Start by using an Access template or by opening a blank database • Table Design View provides the most options for defining fields • Datasheet View is a spreadsheet-like view of the data in a tableMicrosoft Office 2010-Illustrated 9
    • Data TypesMicrosoft Office 2010-Illustrated 10
    • Creating a Table • 3 essential tasks in creating a table: * Naming the table * Naming the fields * Selecting data type for each field (e.g., numbers, text, dates)Microsoft Office 2010-Illustrated 11
    • Important Database TerminologyMicrosoft Office 2010-Illustrated 12
    • Creating Primary Keys • Primary key field: Contains data that uniquely identifies each record; no 2 records can have the same entry in this field • Primary key field relates one table to another in a one-to-many relationship; one record in the 1st table is related to many records in the 2nd tableMicrosoft Office 2010-Illustrated 13
    • Designating the Primary Key FieldMicrosoft Office 2010-Illustrated 14
    • Understanding Field Properties • Properties = characteristics of a field • 2 properties required for every field: Field Name and Data Type • You can add other properties, such as Field Size, Format and Caption • More properties = more restrictions = more data entry accuracyMicrosoft Office 2010-Illustrated 15
    • Relating Two Tables • Tables must be linked before queries, forms or reports can be created that utilize fields from more than one table • Tables are linked in a one-to-many relationshipMicrosoft Office 2010-Illustrated 16
    • Linking TablesMicrosoft Office 2010-Illustrated 17
    • Entering Data • Focus: • Always highlighted in a different color to make it easier to find on the page • Refers to which data would be entered or edited if you started typingMicrosoft Office 2010-Illustrated 18
    • Moving the Focus to Navigate Data Options • [Tab] • [Enter] • Navigation buttons: Previous record Next recordMicrosoft Office 2010-Illustrated 19
    • Editing Data • Access automatically saves new data and changes to existing data as soon as you move to another record OR close the datasheet • To change the contents of an existing record, navigate to the field you want to change and type the new informationMicrosoft Office 2010-Illustrated 20
    • Resizing & Moving DatasheetColumns • Click and drag column separators to manually widen or narrow columns • Double-click the column separator to automatically adjust width to the widest entry in the field • Click the field name and drag it left or right to move a columnMicrosoft Office 2010-Illustrated 21
    • Keyboard Shortcuts for EditingMicrosoft Office 2010-Illustrated 22
    • Summary • Understanding relational databases • Exploring databases • Creating databases • Creating tables • Creating primary keys • Relating two tables • Entering and editing dataMicrosoft Office 2010-Illustrated 23