Nina on Chapter Management
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Nina on Chapter Management

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Workshop on "Local Chapter Management" by oikos PhD Fellow Nina Hug, held at oikos Spring Meeting 2009 at BI, Oslo, 28 March 2009

Workshop on "Local Chapter Management" by oikos PhD Fellow Nina Hug, held at oikos Spring Meeting 2009 at BI, Oslo, 28 March 2009

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Nina on Chapter Management Nina on Chapter Management Presentation Transcript

  • oikos workshop ‘Chapter Management' oikos Spring Meeting 2008 Nina Hug Oslo 28 March 2009
  • Agenda 3 Triangle: Motivation, Resources and Vision 2 Challenging: oikos Chapter Management 1 Intro & objectives 4 Planning is key: Some guiding ideas 5 Knowledge transfer
  • Challenging: oikos Chapter Management oikos chapter management Studies at University private life oikos projects oikos board meetings meeting sponsors coordination with oikos International xyz other issues
  • Your motivation to be involved? oikos is a student organization where everybody who is involved spends his/her time voluntarily Therefore we all have an interest to feel that it is worth spending time for oikos! What makes it worthy for you? Why are you involved in oikos? Take 5 Minutes time to think about this question! Write down what comes into your mind on the cards provided!
  • Ingredients for a successful Local Chapter
    • How does your ideal Local Chapter look like?
    • What characteristics would it display?
      • Divide into groups of five
      • Take a flipchart and write down every idea that comes to your mind! Do not discuss these, just write them down!!
      • Use the 100% commitment method to agree on the characteristics that make a successful Local Chapter!
    • Vote within your group on the answers (tick-in-the-box if your whole group agrees 100%)
    • Vote on the answers of your parallel group (tick-in-the-box if your whole group agrees 100%)
    • Negotiate with your parallel group (in plenum) if you think that your bullet point, which has not achieved 100% commitment, should be kept
    • All Items that have achieved 100% commitment are kept and binding for the whole team!
    • Note: If you don’t understand, what a bullet point means, than do not give a tick / stroke.
    The 100% Commitment Method A method to work on the questions
  • Some basic rules that guide our work How do we realize this vision?
    • We build on the specific strengths of every individual and every oikos entity
    • We care about the “relevant system”:
      • Who is responsible for what?
      • Who has to decide?
      • Who will do it?
    • We prioritize carefully and commit ourselves to our goals
    • There is always room for improvement for everybody
  • What are our specific strength?
    • Three baskets of resources
    • Individual strength of every member
    • Institutionalized organizational strength
      • Local support
      • International support
      • Routines
    • Non-institutionalized resources (ad-hoc)
  • What are our specific strength?
    • Sit together with your Local Chapter fellows in this workshop and collect the different resources you define as strength!
    • If there are no chapter fellows in this workshop, please do this exercise on your own.
    • Sort the resources into the different baskets (green = individual strength; yellow = institutionalized strength; white = ad-hoc resources)
    • Present and explain your collection of strength to your oikos fellows in the plenum!
  • Triangle: Motivation, Resources, Vision Your motivation Vision for a successful local chapter Strength of your chapter and your environment Chapter Management
  • The local chapter setting oikos International Advisory Council Sponsors other networks oikos chapter management Who stays until when? Who does what (official/unofficial)? Project groups Chapter board
    • coordinate chapter meetings
    • Recruiting members
    • Maintain active website
    • Coordinate resources and projects
    Students at University Local Chapter Members
  • oikos – organisational setup oikos International Advisory Council oikos Foundation Foundation Board Founders Board oikos Local Chapters be informed – get involved – make a difference Education Networking Research In each Local Chapter: Legislative Meeting Board Advisory Council PhD Fellows Chapters in Accession Executive Board Legislative Meeting
    • oikos activities consist of networking , education and research . Our activities are conducted within the framework of a constructive and open-minded dialogue and reflect local realities . They network students with representatives from academia, business, NGOs, politics and media.
    • international oikos projects
    • supporting the Local Chapters!
    • empowering students and projects
    • advancing the oikos network
    • strengthening research
    • typical Local Chapter projects
    • conferences
    • lectures
    • tutorials
    • movie screenings
    • thesis awards
    • simulation games
    • innovative learning models
    YOU oikos activities
  • international oikos projects PhD Summer Academy PhD Fellowship Programme Strengthening research Case Writing Competition Empowering projects Winter School Autumn Meeting Advisors Retreat Spring Meeting Student Award Project Leadership Programme Project Development Fund Advancing the oikos network l andscape of oikos projects
  • Planning is key – Why? What? oikos chapter management
    • Projectmanagement
    • Project Definition: What is your goal?
      • Efficient Chapter Management
    • How to formulate a goal which helps your management process?
      • Make it concrete (verbs, do-activities)
      • Make it measureable, give it a time horizon
  • Example: Objectives and Tasks Objective Task Responsible Deadline Finances Develop a concept-draft how to deal with multinationals (sponsoring) JH 05.07.2007 Member Development Clarify LC memberships Mario, Alexis, Mirjam, Christoph, Maciek, Malte, Thomas 15.05.2007 Organisational Development Status Report: Advisor Structure, Coaching Infrastructure, Existing Ideas  Send Request to oikos Family LS 05.07.2007 Finances Draft Budget 2008/09 AB 05.07.2007 Communication Define effective communication Practices NH 29.08.2007 Projects Speaker Series  Find suitable person MH 22.10.2007
  • Road Map I
    • Fixed Stars
    • Team members
    • oikos International events
    • Exam period
    • Money issues
    • shaping the path
  • Road Map II – Strategy Meeting Time You will need to devote at least four hours to that meeting. People Make sure you are not more than 20 people, but aim for   8 people at least . You should be able to divide into two groups. If you are less than 8 people, do not divide into groups. Moderator It will be helpful if one team member or external person takes over the role of a moderator of the meeting. Infrastructure    Laptop and beamer to track the decisions, flipcharts and pens or blackboard and chalk, a room where two groups can work in parallel
  • Road Map III – Strategy Meeting
    • Getting more concrete
    • How do you know the year was successful? Which indicators will tell you were successful?
    • What have you done to make the year a success? Which measures, events, projects do you need to undertake?
    • What will be different from the times before you had this success?
    • Who can do what today to make that difference?
    •  
    A question to start with: Imagine, 2009 was a huge success: What exactly have you achieved in 2009?
  • Criteria for a good meeting Criteria Planning tool Time/Place Kept to the envisaged time frame Assign time slots to agenda points Before the meeting Kept to envisaged time frame Aissign Moderator to keep the time Before/During the meeting … … … … …
    • A project proposal answers the question ‘What is the event all about?’ .
    •  
    • Which problem does your idea/project solve?
    • What are the consequences caused by the problem you want to solve?
    • Who has the problem?
    • Who owns the problem?
    • Which alternative solutions already exist for solving the problem?
    Project Proposals
  • oikos Advisory Councils
    • What do you expect from your Advisors?
    • What roles do they have?
    • What is their background?
    • What strength do your Advisors have?
  • Local Chapter Environment University external actors Professors e.g. Sabine Bohnet Joschko, Prof. at University of Witten/Herdecke, Advisor to oikos Witten/Herdecke other NGOs e.g. Stephan Schmidtlein, Südwind e.V., Advisor to oikos Cologne Alumni e.g. Claude Siegenthaler, Advisor to oikos St.Gallen companies e.g. Uwe Bergmann, Henkel AG, Advisor to oikos Cologne Media/PR e.g. Ronny Kaufmann, Communication expert at Swiss Post, Advisor to oikos St.Gallen Administration e.g. Anke Burmester, environmental office, university of Hamburg, Advisor to oikos Hamburg They know oikos They are highly committed and have interest in further strengthening of oikos They are living oikos memory access to the faculty facilitate the integration of sustainability into teaching and research facilitate contacts to speakers facilitate contacts to other networks contacting speakers support in sponsoring issues: how to approach companies They help with marketing /PR issues They facilitate contacts to other networks They help getting access to the faculty They help with sustainable campus projects
  • Your chapter and oikos International
    • Tools for chapter management:
    • Member Database & Alumni Database
    • Your Chapter News
    • oikos Calendar of Events
    • oikos Toolbox
    • oikos Events/Projects
      • oikos Award/oikos Winterschool
      • PLP and PDF
  • Exercise Please divide in two groups and answer the following question: Imagine the next chapter meeting/project meeting was a great success: what exactly has happened? What are criteria for a good meeting?