Team Projects


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Ideas for working in teams to tackle a project. Provides a quick overview of organizational communication theories that correspond to teamwork.

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Team Projects

  1. 1. Team ProjectsKaren O’HaraNovember, 2012
  2. 2. A Project is…• a temporary endeavor• focused on achieving a goal• an allocation of resources: time, money, people, equipment…• bound by constraints: time, budget, scope
  3. 3. Professional Project Management• Organizations: Project Management Institute (PMI)• Body of Knowledge: PMBOK• Software: Microsoft Project Server, others
  4. 4. PMBOK Process Groups, a.k.a.project lifecycle Wikimedia Commons
  5. 5. Theories of teams &personality
  6. 6. Tuckman’s Team Stages (1965)• Forming• Storming• Norming• Performing• Adjourning (added 1977)
  7. 7. Myers-Briggs Type Indicator(MBTI)1962 Measures psychological preferences in how people perceive the world & make decisions •Grew out of theories proposed by Carl Jung (1920s) and Katharine Cook Briggs & her daughter, Isabel Briggs Myers (1940s)
  8. 8. Learning about your own style
  9. 9. Belbin’s Team Roles (1981)Dr. Meredith Belbin & his research team atHenley Management College observed that•Success for a team was dependent on clusters ofbehavior, or “Team Roles” – Team Roles mark a tendency to behave, contribute & interrelate with others in a particular way•Different individuals displayed different Team Rolesto varying
  10. 10. 9 Team RolesCoordinator (Chairperson): sets agenda, tracks,coordinatesResource Investigator: finds new info, new ideasTeam Worker: looks for his/her part, gets work doneShaper: focuses on action tasks, completing projectImplementor (Company worker): turns plans intoactionsCompleter/Finisher: detail-oriented, schedule-awareMonitor/Evaluator: IDs flaws, focuses on outcomesPlant: creative, focuses on big pictureSpecialist: adds depth, masters a specific topic/area
  11. 11. Making a project plan
  12. 12. Identify Mission & Objectives• Start with a one-sentence description of the project’s main goal• Break main goal into smaller pieces (objectives)
  13. 13. Tie Objectives to OutcomesUsing the objectives, devise outcomesExample:Objective: To educate nurses about risk ofinfection in nursing home populationsOutcome: Create a laminated informationalposter that will hang in staff break room
  14. 14. Google Drive & collaboration• Use as a substitute for MS Office• Upload MS Office docs & collaborate on them• Download Google Docs items to Word, Excel, etc.• Control who can view and edit your docs• Track versions & see who has participated.
  15. 15. More things to do with Google Docs • See who is currently viewing/editing the document (and open a chat if desired) • Add comments, similar to MS Word “track changes” • Create a simple online survey or form that will gather responses into a spreadsheet for easy analysis • Organize docs by folder • Store large files in the “cloud” for free Take a look
  16. 16. The ultimate secret to projectsuccessCOMMUNICATION • Planning • Common vision (sharing ideas, setting goals, understanding scope) • Time management (running meetings, setting schedules)
  17. 17. The EndFollow me on TwitterVisit my WorkplaceWriting Blog