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Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps
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Making Unique and Distinctive Collections Work: Beyond Surveys Towards Practical Next Steps

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  • 1. The world’s libraries. Connected.Beyond surveys towardspractical next stepsMaking Unique & Distinctive Collections WorkExeter, 22 March 2013Titia van der WerfSenior Program OfficerOCLC Research
  • 2. The world’s libraries. Connected.• Some context: OCLC Research in Europeand in the UK• Identifying shared interest areas betweenRLUK and OCLC Research• Addressing challenges jointly in the area ofspecial collectionsContent
  • 3. The world’s libraries. Connected.Goal: to become a trusted partner in EuropeStrategy:1. Continue to engage individual institutions (The OCLCResearch Library Partnership)2. Shape liaison partnerships with consortia (at nationaland European levels)3. Create collaboration opportunities with relevantagencies (data aggregations, shared service providers,etc.)OCLC Research in Europe
  • 4. The world’s libraries. Connected.The OCLC Research Library Partners in the UKAberdeen, British Library, Cambridge, Durham,Edinburgh, Glasgow, Imperial College, Kings College,Leeds, Leicester, Liverpool, London School ofEconomics, Manchester, National Library of Scotland,Natural History Museum, Oxford, St Andrews, TateGallery Library, Victoria and Albert Museum, Warwick,Wellcome Library, York.http://www.oclc.org/research/partnership/roster.html• 19 out of 33 RLUK members are ORLP membersOCLC Research in the UK
  • 5. The world’s libraries. Connected.A list of ORLP activities with UK-partners:• SHARES – promotes the sharing of access to participant’scollections via lending and inter-library loan; enablesparticipating institutions to agree on prices, proceduresand policies; to monitor their own performance andmanage workflows to support increased lending.SHARES institutions in the UK include: Edinburgh,Glasgow, Leeds, Liverpool, Manchester, WarwickOCLC Research in the UK
  • 6. The world’s libraries. Connected.A list of ORLP activities with UK-partners• Open linked data project (CoMET - Cambridge) – enrichingbibliographic data with VIAF and FAST links.• Good enough-cataloguing (Cambridge) - MARC metadata creationpractices: analysis of tag usage in WorldCat .• Digital Visitors and Residents (Oxford): JISC funded project.• Registering Researchers in Authority Files (Task Group membersfrom UK: Manchester, Oxford, British Library, Cambridge,Symplectic).OCLC Research in the UK
  • 7. The world’s libraries. Connected.A list of ORLP activities with UK-partners• Beyond the Silos of the LAMS: Collaboration between Libraries,Archives & Museums (Edinburgh)• Beta test WorldCat Identities Project (British Library)• Sharing and aggregating Social Metadata (British Library)• User-centered design of a recommender system (Sheffield)OCLC Research in the UK
  • 8. The world’s libraries. Connected.Shaping closer liaison with RLUK• Existing liaison between OCLC Research and RLUK staff;attending RLUK member meetings• Existing joint activities: OCLC Research – RLUK Surveyon special collections• OCLC Proposal to the RLUK Board (November 2012)towards a more formal liaison partnershipOCLC Research in the UK
  • 9. The world’s libraries. Connected.Shaping closer liaison with RLUK• identify common areas of shared interest: overlapRLUK strategic agenda and OCLC research agenda;• invest sustained effort over time and ensure continuityleading to effective results;• address RLUK as a whole: outcomes should berelevant to RLUK membership as a whole/nationalrelevancy; and leverage member capacities.OCLC Research in the UK
  • 10. The world’s libraries. Connected.Creating collaboration opportunities with relevantUK agencies if/when opportune:• JISC• iSchool (Sheffield)• MIMAS• etc.OCLC Research in the UK
  • 11. The world’s libraries. Connected.RLUK agenda OCLC research agendaRedefining the library model•Supporting researchers•Use of space•Scholarly communication•Workforce developmentAdvancing the research mission•Support for research workflowsMacColl & Jubb Report based onstudies of the US (2010) and ofthe UK (2010)•Changes in scholarlycommunicationsSustainability of disciplinaryrepositories (R. Erway)•Role of libraries in data curation(orientation stage)Shaping ethical and effectivepublishing•Reducing journal costs/other models•Open access to research outputsModelling the library role inresearch data management•Library role and policy in RDM;•Workforce developmentShared interest areas RLUKand OCLC Research
  • 12. The world’s libraries. Connected.RLUK agenda OCLC research agendaCollaborating to reduce costs andimprove quality•UKRR, COPAC, shared collectionmanagement, discovery infrastructureSystem-wide Organisation•Managing shared print collections•Cloud-sourcing shared researchcollectionsMetadata Management•Network-level discovery (Schema.org;Wikipedia)•Discovery of digitised collections(Europeana Pilots)•Reuse/Linked data•Enrichment (VIAF, FAST, NER)•Registering Researchers in AuthorityFilesShared interest areas RLUKand OCLC Research
  • 13. The world’s libraries. Connected.RLUK agenda OCLC research agendaPromoting Unique and DistinctiveCollections•Maximising the potential of UDCsthrough public engagement,fundraising, discovery, digitisation,impact, staff skills•Business models for large-scalecollaborative digitisation•Digital/physical preservation•Digital humanities•Archives HubMobilizing Unique Materials•US and UK/Ireland Surveys•Outreach•Born-digital (You’ve got to walkReport; Swatting the long tail)•Sharing special collections•Rough and ready Report (puttingfinding aids online)•Rapid capture Report•Digital Humanities (orientation stage)•ArchiveGrid (discovery)Shared interest areas RLUKand OCLC Research
  • 14. The world’s libraries. Connected.1. outreach2. space/facilities3. born-digital4. collection care5. cataloguing & archivalprocessing6. digitisation7. access8. staff developmentChallenges in special collectionsMost challenging issues (according to the RLUK-OCLC-Survey):
  • 15. The world’s libraries. Connected.Related challenges coming out of other UK-reports:• BLPAC Report: UDCs are broader than special collections: bulk ofUDCs from 1850-1970; special formats; foreign languages.=> preserving the “collective collection” = a national collaborativeeffort for the shared print collection;=> balance the need to mainstream the special collections and theneed to put the special in the collective collection• Knowing the Need Report: promote surrogacy as a preservationstrategy=> importance of a national digitisation strategyChallenges in special collections
  • 16. The world’s libraries. Connected.Regrouping the issues and taking out space/facilities (out-of-scope for OCLC Research):1. outreach / staff development2. born-digital / staff development3. collection care, cataloguing & archival processing / staffdevelopment4. extending access (through digitisation, inter-lending, improveddiscovery) and introducing a new dimension to access:the needs of digital humanities / staff developmentChallenges in special collections
  • 17. The world’s libraries. Connected.Outreach:• Survey outcomes: skills development, includingbecoming more comfortable with classroom teaching.• Look for success stories: showcase UK / US /European examples• ORLP Outreach Workshop on Monday June 3rd (PastForward event at Yale)• Possible RLUK-OCLC Research activity: Repeatsimilar workshop in UK?Addressing challenges jointly
  • 18. The world’s libraries. Connected.Born-digital:• Survey outcomes: under collected, undermanaged, nosupport from management (25%), unprocessed born-digital materials added to the (print) backlogs.• ORLP activity: demystifying born-digital• Other players in this area (DCC, DPC, etc.)• Possible RLUK-OCLC Research activity: Awareness-raising at RLUK higher management level? ExtendingORLP activity?Addressing challenges jointly
  • 19. The world’s libraries. Connected.Collection care, cataloguing & archival processing• Possible RLUK-OCLC Research activity: Promoteearlier work by OCLC Research and make it relevantto the UK context?• Managing shared print collections• Cloud-sourcing shared research collections• Analyzing archival descriptive practice• More product, less process; quick and clean; etc.• Barriers to use of EAD; disseminate use of EAC;• etc.Addressing challenges jointly
  • 20. The world’s libraries. Connected.Extending access through digitisation• Survey recommendation: a national gateway fordiscovery of digitised content;• In the past “massive amounts” of (small)digitisation/microfilming projects – most of theoutcomes are not available online.• Possible RLUK-OCLC Research activity: What are thebarriers to make digitised collections available? Learnfrom similar situation in other countries. Input for anaction plan to set-up a national gateway.Addressing challenges jointly
  • 21. The world’s libraries. Connected.Extending access through inter-lending:• Survey outcomes: huge concerns about usage. 81%non-circulating materials and only 16% reproductions;average for a digital scan: £3 – £15• ORLP Sharing Special Collections Report coming outsoon – trust is central issue• Possible RLUK-OCLC Research activity: PromoteORLP SHARES activity in the UK?Addressing challenges jointly
  • 22. The world’s libraries. Connected.Extending access through improved discovery• Survey outcomes: user expectations, single search,access systems, find aid-related access, tracing use,discovery and related information technology issues• Possible RLUK-OCLC Research activity: how can specialcollections best be integrated in mainstream web-baseddiscovery services?Addressing challenges jointly
  • 23. The world’s libraries. Connected.Extending access to Digital Humanities• Possible RLUK-OCLC Research activity: What are DHrequirements for access/re-use of digitised UDCs?• Digitised collections as datasets: what is the demand foranalytical access to corpora for research?• Loss of information during digitisation: image versus full-text;OCR-quality; analogue structures get lost; etc. How much ofthe physical artefact needs to be reconstructed digitally tofacilitate research?• Basic enrichment needs? etc.Addressing challenges jointly
  • 24. The world’s libraries. Connected.Questions?Titia van der Werftitia.vanderwerf@oclc.org

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