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Collections Assessment:

Collections Assessment:



RBMS Preconference 2012: Futures! San Diego, California

RBMS Preconference 2012: Futures! San Diego, California
Seminar B: Work It, Baby!: The Power of Collections Assessment
Lisa Carter, OSU



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    Collections Assessment:  Collections Assessment: Presentation Transcript

    • Collections Assessment: Your Competitive Advantage Futures! RBMS 2012 Preconference Work It, Baby! The Power of Collections Assessment June 20, 2012 Lisa R. Carter carter.1088@osu.edu #RBMS12, @flickerfuzion
    • Context: OSU Libraries 2011 History of collection building New space and remote storage University needs New administrative team carter.1088@osu.edu 2
    • OSU’s Strategic Plan Excellence to EminenceCore Goals Gee’s Guiding Principles Teaching and Learning  One University; Research and Innovation  Putting students first with Outreach and Engagement excellence and access; Resource Stewardship  Enhancing faculty and staff talent and culture;Discovery Themes  Research prominence; Health and Wellness  Outreach and collaboration; Food Production and Security  Operating with financial Energy and Environment soundness and simplicity. carter.1088@osu.edu 3
    • OSU Libraries’ Strategic Plan Collections: Digital collections, shared collections, access, and distinctiveness Service: Engagement, impact, user focused and use driven Intellectual Crossroads: alignment, distinctiveness, digital Innovative Leadership: partnerships, new ideas that produce high value for users Infrastructure: talent management, assessment, technical infrastructure and facilities carter.1088@osu.edu 4
    • Special Collections and the Strategic Plan Distinctive Collections - Digital - Accessible Distinctive Services - User focused - Engagement - Self-sufficiency Alignment - Research prominence - Collaboration - Impact - Efficiency carter.1088@osu.edu 5
    • Why did we do acollections survey?  The backlog is huge  Prioritize for - Distinctive services - Engagement - Digitization  Resource allocation - Data-driven decision making - Available but limited resources - Future of the research library carter.1088@osu.edu 6
    • What did we do? Hired a project archivist Used PACSCL’s database Allocated curators’ time Gave the project archivist authority Forced ranking and prioritization Focused on accessibility and alignment carter.1088@osu.edu 7
    • Survey:Note pull downmenus for:• Intellectual access• Documentation quality• Interest rankingAnd a ratings box for:• Research value 8
    • Access:Opportunity to recordthe current level ofaccess with checkboxes for criticalaccess points. 9
    • Special Formats:Check boxes fordifficult formats 10
    • Abstract:Material from or forthe EAD 11
    • Subjects:Alignment withstrengths on campusShould Link toDiscovery Themes• Health and Wellness• Food Production and Security• Energy and Environment 12
    • What are we going to do? Hire a special collections cataloging workflow manager Hire a special collections processing coordinator Articulate solutions to discovery challenges Digitize like crazy Talk to faculty to identify priorities Write grants (possibly) Deaccession carter.1088@osu.edu 13
    • It’s in the Strategic Plan! carter.1088@osu.edu 14
    • What should you do? Decide why you want to do a collection assessment Consider your driving forces - strategic plan - resource allocation Engage stakeholders - resource allocators - staff Use available tools - Read the Report: Taking Stock and Making Hay! carter.1088@osu.edu 15
    • Lisa R. CarterAssociate Director, Special Collections and Area Studies The Ohio State University Libraries Email: carter.1088@osu.edu Twitter: @flickerfuzion