Collections Assessment:


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RBMS Preconference 2012: Futures! San Diego, California
Seminar B: Work It, Baby!: The Power of Collections Assessment
Lisa Carter, OSU

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Collections Assessment:

  1. 1. Collections Assessment: Your Competitive Advantage Futures! RBMS 2012 Preconference Work It, Baby! The Power of Collections Assessment June 20, 2012 Lisa R. Carter #RBMS12, @flickerfuzion
  2. 2. Context: OSU Libraries 2011 History of collection building New space and remote storage University needs New administrative team 2
  3. 3. OSU’s Strategic Plan Excellence to EminenceCore Goals Gee’s Guiding Principles Teaching and Learning  One University; Research and Innovation  Putting students first with Outreach and Engagement excellence and access; Resource Stewardship  Enhancing faculty and staff talent and culture;Discovery Themes  Research prominence; Health and Wellness  Outreach and collaboration; Food Production and Security  Operating with financial Energy and Environment soundness and simplicity. 3
  4. 4. OSU Libraries’ Strategic Plan Collections: Digital collections, shared collections, access, and distinctiveness Service: Engagement, impact, user focused and use driven Intellectual Crossroads: alignment, distinctiveness, digital Innovative Leadership: partnerships, new ideas that produce high value for users Infrastructure: talent management, assessment, technical infrastructure and facilities 4
  5. 5. Special Collections and the Strategic Plan Distinctive Collections - Digital - Accessible Distinctive Services - User focused - Engagement - Self-sufficiency Alignment - Research prominence - Collaboration - Impact - Efficiency 5
  6. 6. Why did we do acollections survey?  The backlog is huge  Prioritize for - Distinctive services - Engagement - Digitization  Resource allocation - Data-driven decision making - Available but limited resources - Future of the research library 6
  7. 7. What did we do? Hired a project archivist Used PACSCL’s database Allocated curators’ time Gave the project archivist authority Forced ranking and prioritization Focused on accessibility and alignment 7
  8. 8. Survey:Note pull downmenus for:• Intellectual access• Documentation quality• Interest rankingAnd a ratings box for:• Research value 8
  9. 9. Access:Opportunity to recordthe current level ofaccess with checkboxes for criticalaccess points. 9
  10. 10. Special Formats:Check boxes fordifficult formats 10
  11. 11. Abstract:Material from or forthe EAD 11
  12. 12. Subjects:Alignment withstrengths on campusShould Link toDiscovery Themes• Health and Wellness• Food Production and Security• Energy and Environment 12
  13. 13. What are we going to do? Hire a special collections cataloging workflow manager Hire a special collections processing coordinator Articulate solutions to discovery challenges Digitize like crazy Talk to faculty to identify priorities Write grants (possibly) Deaccession 13
  14. 14. It’s in the Strategic Plan! 14
  15. 15. What should you do? Decide why you want to do a collection assessment Consider your driving forces - strategic plan - resource allocation Engage stakeholders - resource allocators - staff Use available tools - Read the Report: Taking Stock and Making Hay! 15
  16. 16. Lisa R. CarterAssociate Director, Special Collections and Area Studies The Ohio State University Libraries Email: Twitter: @flickerfuzion