Collections assessment handout

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Collections assessment handout

  1. 1. RBMS Preconference 2012: Futures! San Diego, CaliforniaSeminar B: Work It, Baby!: The Power of Collections AssessmentMerrilee Proffitt, OCLC Research proffitm@oclc.org @MerrileeIAmMartha OHara Conway, Special Collections Library, University of Michiganmoconway@umich.eduLisa Carter, Ohio State University carter.1088@osu.eduArchival collections assessment is the systematic, purposeful gathering of quantitative andqualitative information about archival collections. It is undertaken for any of a variety ofpurposes, including appraisal (and re-appraisal); setting processing, digitization, and otherpriorities; conservation decision-making; supporting grant writing; and collection management.ResourcesTo readTaking Stock and Making Hay: Archival Collections Assessment. Martha O’Hara Conway andMerrilee Proffitt. 2011. Dublin, Ohio: OCLC Research. Although a number of institutions haveundertaken collections assessments, a single, commonly-understood approach does not exist.This report identifies projects and methodologies and suggests areas that need work. The goalof the report is to make it easier for institutions of all types to undertake collectionsassessments and to encourage a community of practice. Appendix B is a list of projects withlinks to project pages for more informationhttp://www.oclc.org/research/publications/library/2011/2011-07.pdfTo useWe have found the PACSCL Hidden Collections Processing Project to be particularly useful. Theirwebsite is full of guidelines and other tools that will make your project easy.http://clir.pacscl.org/project-documentation/To fundNEH Humanities Collections and Reference Resources programThe HCRR “Foundations” will grant up to $40,000 for up to two years for projects that supportplanning assessment. Scenarios outlined on pp. 4-5 show potential for funding archivalcollections assessment projects.http://www.neh.gov/files/grants/humanities-collections-reference-resources-july-19-2012.pdf

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