RBMS 2012 Preconference, San Diego, 20 June                                                                          #RBMS...
What is collections assessment?• Systematic, purposeful gathering of information  about archival collections   • “Census” ...
Why collections assessment?        The world’s libraries. Connected.
Why collections assessment?Too much to do, too many possible directions!• Cataloging & Processing (backlogs)• Digitization...
Why collections assessment?        The world’s libraries. Connected.
Why collections assessment?        The world’s libraries. Connected.
What we know about collections assessment                                       bit.ly/rbms_assess                        ...
What we know about collections assessment• You can do this!• There are models, techniques and tools for you  to use• A gro...
What we know about collections assessment• A range of institutions have used collections  assessment for   • Dealing with ...
What we know about collections assessment• Opportunities spaces?  • Digitization and risk analysis  • Assessing “born digi...
What we know about collections assessment                                            Foundations program:                 ...
Collections Assessment in Action!         The world’s libraries. Connected.
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Archival Collections Assessment: the state of the state

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Presentation given at 2012 RBMS Preconference, Discussion

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  • "archival collections assessment" is used to refer to the systematic, purposeful gathering of information about archival collections. It includes collection surveys of all kinds, including those undertaken for purposes of appraisal, setting processing and other priorities, conservation decision-making, and collection management. An accurate census of its archival collections enables the institution to act strategically in meeting user needs, allocating available resources, and securing additional funding.
  • Why collections assessment? Because there’s just too much to do, too many possible directions, and you need a tool that will help to sort it out.photo credit: http://www.flickr.com/photos/evilerin/3796279865/Evil Erinhttp://creativecommons.org/licenses/by/2.0/
  • Era of assessment
  • It’s worth remembering that we are in an era of assessment…Not enough to rely on good instincts any more. Assertions should be backed up with data.photo credit: http://www.flickr.com/photos/venosdale/4376443940 Krissy.Venosdalehttp://creativecommons.org/licenses/by-nc-sa/2.0/
  • What you need is a Swiss Army Knife. And what we are proposing is the collections assessment is the Swiss Army Knife that you can turn to in your moments of professional need.photo credit: http://www.flickr.com/photos/myklroventine/3474391066/ MyklRoventinehttp://creativecommons.org/licenses/by-nc-sa/2.0/
  • For starters you could read our paper which is only 28 pages. (Go ahead, we’ll wait)
  • Including deassessioningGrant funding but also could be pitching to those who hold the purse strings at your institution – can also help you find opportunities once you know where needs are.
  • PACSCL has been successful working collaboratively, as has the Black Metropolis Research Consortium.
  • You too can have the power!photo credit: http://www.flickr.com/photos/jr8henry/4797675041/GoboNdchttp://creativecommons.org/licenses/by-nc-sa/2.0
  • Archival Collections Assessment: the state of the state

    1. 1. RBMS 2012 Preconference, San Diego, 20 June #RBMS12The state of the stateArchival CollectionsAssessmentMerrilee ProffittSenior Program OfficerOCLC Research@MerrileeIAm The world’s libraries. Connected.
    2. 2. What is collections assessment?• Systematic, purposeful gathering of information about archival collections • “Census” of collections• Can consist of both qualitative and quantitative data• Designed to help institution act strategically The world’s libraries. Connected.
    3. 3. Why collections assessment? The world’s libraries. Connected.
    4. 4. Why collections assessment?Too much to do, too many possible directions!• Cataloging & Processing (backlogs)• Digitization• Preservation• Collection managementHowever, what to tackle highly dependant on local contextPriorities shaped by resources and opportunities The world’s libraries. Connected.
    5. 5. Why collections assessment? The world’s libraries. Connected.
    6. 6. Why collections assessment? The world’s libraries. Connected.
    7. 7. What we know about collections assessment bit.ly/rbms_assess (pro tip! Google “taking stock and making hay”) The world’s libraries. Connected.
    8. 8. What we know about collections assessment• You can do this!• There are models, techniques and tools for you to use• A growing community of institutions and practitioners• Doesn’t require special skills The world’s libraries. Connected.
    9. 9. What we know about collections assessment• A range of institutions have used collections assessment for • Dealing with the backlog (processing, cataloging) • Prioritizing for preservation • Collection management • Making a case for funding The world’s libraries. Connected.
    10. 10. What we know about collections assessment• Opportunities spaces? • Digitization and risk analysis • Assessing “born digital” needs • Collaborative uses The world’s libraries. Connected.
    11. 11. What we know about collections assessment Foundations program: “…grants of up to $40,000 will support planning, assessment, a nd pilot activities that incorporate expertise from a mix of professional domains.” The world’s libraries. Connected.
    12. 12. Collections Assessment in Action! The world’s libraries. Connected.

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