PAPERLESS OFFICEStreamlining the Bill Management and          Invoicing Process               CPA2Biz, Inc. - Proprietary ...
Agenda• The Challenges of Bill Management and  Invoicing• How Bill.com Addresses These Challenges• Day-to-Day Processes St...
Business Bill Payment is a Process,               Not a Transaction• File and retrieve• Collaborate & approve• Time your p...
Traditional Bill Pay Just Doesn’t Cut It Typical Bill Payment                                                  Business Bi...
Invoicing and Collections Can Be Time Consuming• Creating, sending and tracking  invoices• Lack of visibility• Managing an...
What if Business Bill Payment Was Re-Invented to Work         the Way Businesses Actually Operate?                       C...
Simplify the Bill Pay Process                                                        • Works like the                     ...
Simplify Invoicing and Collections                                                          • Paperless                   ...
Proven Success!“Bill.com has been an essential tool in helping us withprocessing our clients documents. The cost savings t...
Day-to-Day Processes Streamlinedwith Bill.com             CPA2Biz, Inc. - Proprietary and Confidential Information
Accountants Console       CPA2Biz, Inc. - Proprietary and Confidential Information                                        ...
Setup Overview     CPA2Biz, Inc. - Proprietary and Confidential Information                                               ...
User Setup   CPA2Biz, Inc. - Proprietary and Confidential Information                                                     ...
Your Day-to-Day Finances. Simplified.                                                                          • We keep  ...
Processing Documents in Inbox                                                                                Supported Fil...
Eliminate Tedious Data EntrySimple•   Heads up Display•   SmartEntry•   Access previous bills easily•   Use the same vendo...
Eliminate Tedious Data EntrySimple                                                Simpler•   Heads up Display             ...
Eliminate Manual Processes and Controls with    Automated Approval/Review Workflow                                        ...
Schedule Payments with Confidence and Ease• Instant access to everything you need – documents, approver notes, and  vendor...
Schedule Payments with Confidence and EaseBetter check payments               Better ePayments (ACH) than a bank          ...
Mobile Bill Payment!• Access multiple  client accounts• View/Approve bills• View approver notes• Make secure  payments   –...
Secure and Accurate                                             • Fraud Protection                                        ...
ePayments without eHassle                                                           • Pay electronically                  ...
A History of Everything                                                • Helps you manage                                 ...
Opportunity For Invoicing• Create invoices manually or sync invoices from QuickBooks or  Peachtree• Send invoices electron...
Maximize Your Firm’s Operational Efficiency                                                                      • Create ...
Send Invoices with One-Click                                                               • Automate your                ...
Mobile Invoicing• See all outstanding and  overdue invoices in a  dashboard• Send email invoices• Collaborate with custome...
A Personalized Web Portal For Your Clients’               Customers                                                       ...
Customers Collaborate and Pay with Ease                                                                     • Review a sin...
Payments Confirmed and Deposited                                                                  • Payments              ...
Reap Benefits Now!      Firms and Clients are     Getting Paid 2-3x Faster• Improve operational efficiency with an automat...
Document Storage      CPA2Biz, Inc. - Proprietary and Confidential Information                                            ...
Works with Accounting Systems to Support Your              Financial Reporting                                            ...
One-Click Document Retrieval• Document retrieval at your fingertips• Retrieve bill images and transaction details stored i...
Same Security Used by Banks• Bank-level encryption• SAS70 Type II audited• FDIC-Insured funds• Role-Based controls• Audit ...
Accountants Program Through CPA2Biz•   Dedicated Account Manager              •      Linkedin – CPA2Biz TBAS & Bill.com•  ...
Sample Client Industries           Franchises                    Medical/Dental                                           ...
Bill.com Value• Easy and Fast                                • State-of-the-Art payments   – Easy to get clients bills    ...
Contact InformationContact Pete Potsos at CPA2Biz:          Pete Potsos, CPA      pete.potsos@cpa2biz.com            989-9...
Upcoming SlideShare
Loading in...5
×

C2 b billcomoct11

213

Published on

Bills.com - Pay Bills Fast!

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
213
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
3
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide
  • Bill payment is really a process – here is the process your clients need to go through – how are you currently helping your clients with this process?Describe to me your file and retrievement process?Describe to me how you are sending reports to your clients?How would you like for this process to change?
  • Research shows that 90% of us are paying our personal bills online, however 70% of business are still cutting checks. The reason is because…Compare and contrast
  • Just as Bill pay is a process – Invoice & Collections is also time consuming.Ask firms about their process, and implications of the these time consuming tasks (pick the scab)
  • PAUSE – the solution is Bill.com (penny to ad Bill.coms logo)
  • Walk firm through how easy it is to set clients up on Bill.com – concept here is simple for client to get documents to the firm, firm sets up the approval process, firm pays the bills once approved, and the firm easily synchronizes with your client’s accounting package
  • Bill.com can also simplify how your clients handle.A paperless way for you to now create, send and manage this AR for your clients, allows for real time collaboration between your clients & their customers, help your clients get paid faster, easy synchroization with QBs
  • Go through the console list:Branding – upload logoManage ProfileManage StaffCustomize client Bill to Turn on Receivables
  • Can create additional roles and turn yeses to nos and nos to yeses
  • Uppler left is your firm logo – you can customize bill.com Customized TODO list based on your USER role.How are you forecasting cashflow for clients now?If you or your client keep all your AR in the Bill.com system – they have all the information and are able to stay on top of this. You can mouse over the date and a window pops up with the details that tell you what scheduled payments you have and what you received on that date, or what plans (Penny to give list).
  • When your client scans in a bill, and you start processing the document…
  • You have a very simple way to add bills – smart entry…pre populate.
  • Simpler way is ZENGoes into Zen que – notice bills are ready for approval,
  • Payment arrival date Pay multi bankInstant access to approvals
  • Title was” ePayments without the Hassle” – Larry has a build on slide that he’s going to find
  • Other possibility for title: A History of Everything
  • Pain pointsBenefits
  • The process for managing receivables for your clients is easy. Create and manage invoices and payments all in one place. Create invoices within Bill.com or sync invoices from QuickBooks. Attach supporting documents to the invoices if you have them and send invoices to your client’s Customers. Track outstanding invoices easily with automated reminders. You decide when you want to remind the clients customer about an outstanding invoice and we automatically send reminders at different intervals. Set it and forget it!Finally, you can record payments and sync to QuickBooks. No duplicate data entry!
  • This is the clients view – your client can come in and see, pay, view history
  • If they want to review and invoice your clients can collaborate and send notes to their customers (all of this is maintained in the audit trail), and their clietns customers can pay via – ACH or credit card.Customers can set up automated payments (Bill.com is finding that clients are getting paid 2.5 times faster)
  • Your clients will get notified once a payment has been depositied into their bank account (no more trips to the bank)!
  • Your clients will get notified once a payment has been depositied into their bank account (no more trips to the bank)!
  • How much time do you think this will save you?NOTE – AR only at this time synchs with QB (Penny to add this to the slide)
  • Having a relative comparison (same as banks) is a little easier to understand than an absolute (100% Safe and Secure)
  • C2 b billcomoct11

    1. 1. PAPERLESS OFFICEStreamlining the Bill Management and Invoicing Process CPA2Biz, Inc. - Proprietary and Confidential Information 1
    2. 2. Agenda• The Challenges of Bill Management and Invoicing• How Bill.com Addresses These Challenges• Day-to-Day Processes Streamlined with Bill.com• Accounting System Integration• Accountants Program Benefits & Pricing CPA2Biz, Inc. - Proprietary and Confidential Information
    3. 3. Business Bill Payment is a Process, Not a Transaction• File and retrieve• Collaborate & approve• Time your payments• Reports• Disputes and exceptions• Vendors• Payments & reconciliation CPA2Biz, Inc. - Proprietary and Confidential Information
    4. 4. Traditional Bill Pay Just Doesn’t Cut It Typical Bill Payment Business Bill Payment x No document management  Extensive document management x One user  Many users, roles, and controls x No process automation  Fully automated workflow x Few vendors  Many vendors x Pay large vendors electronically  Pay everyone electronically x Personal finance software  Professional accounting software CPA2Biz, Inc. - Proprietary and Confidential Information
    5. 5. Invoicing and Collections Can Be Time Consuming• Creating, sending and tracking invoices• Lack of visibility• Managing and sending payment reminders• Processing Remittance• Delaying working capital• Unnecessary Write-offs• Inefficient Reporting CPA2Biz, Inc. - Proprietary and Confidential Information
    6. 6. What if Business Bill Payment Was Re-Invented to Work the Way Businesses Actually Operate? CPA2Biz, Inc. - Proprietary and Confidential Information
    7. 7. Simplify the Bill Pay Process • Works like the real world • Anywhere • Anytime • Inexpensive • Easy CPA2Biz, Inc. - Proprietary and Confidential Information
    8. 8. Simplify Invoicing and Collections • Paperless invoicing • Transparency • Automated • Adds value • Your clients get paid faster CPA2Biz, Inc. - Proprietary and Confidential Information
    9. 9. Proven Success!“Bill.com has been an essential tool in helping us withprocessing our clients documents. The cost savings that isoffered is an exceptional value and allows us to streamlineour clients financial reporting.” Steve Brady, Bruin and Brady “Bill.com has allowed our clients and our firm to save an incredible amount of time, improve internal controls, and almost instantly create the paperless work environment we have been working so hard to achieve. ” Jennifer L. Katrulya, CPA, CEO Business Management Resource Group, LLC“Bill.com is a real game changer.” John Woolridge, CPA, LarsonAllen LLP CPA2Biz, Inc. - Proprietary and Confidential Information
    10. 10. Day-to-Day Processes Streamlinedwith Bill.com CPA2Biz, Inc. - Proprietary and Confidential Information
    11. 11. Accountants Console CPA2Biz, Inc. - Proprietary and Confidential Information 11
    12. 12. Setup Overview CPA2Biz, Inc. - Proprietary and Confidential Information 12
    13. 13. User Setup CPA2Biz, Inc. - Proprietary and Confidential Information 13
    14. 14. Your Day-to-Day Finances. Simplified. • We keep track of what to do • A calendar shows cash going out & coming in • Forecasted Cashflow! CPA2Biz, Inc. - Proprietary and Confidential Information
    15. 15. Processing Documents in Inbox Supported FileAll are placed in Formats:your Inbox• Individual bills• Batches of billsSelect the actionto process thedocument and/orfile it in youronline filingcabinet CPA2Biz, Inc. - Proprietary and Confidential Information
    16. 16. Eliminate Tedious Data EntrySimple• Heads up Display• SmartEntry• Access previous bills easily• Use the same vendor list and GL from accounting system CPA2Biz, Inc. - Proprietary and Confidential Information
    17. 17. Eliminate Tedious Data EntrySimple Simpler• Heads up Display • Invoice data entered for you• SmartEntry • Receive notification when bill is ready for approval• Access previous bills easily • Vendor remittance and account• Use the same vendor list and GL from information automatically updated accounting system • 100% accuracy guaranteed! CPA2Biz, Inc. - Proprietary and Confidential Information
    18. 18. Eliminate Manual Processes and Controls with Automated Approval/Review Workflow Role-based security, collaboration/ workflow, approvals, and complete audit trail CPA2Biz, Inc. - Proprietary and Confidential Information
    19. 19. Schedule Payments with Confidence and Ease• Instant access to everything you need – documents, approver notes, and vendor credits• Pay with one click through Bill.com (or continue paying the old way) CPA2Biz, Inc. - Proprietary and Confidential Information
    20. 20. Schedule Payments with Confidence and EaseBetter check payments Better ePayments (ACH) than a bank Instant Payments through PayPal• No printing, signing, and mailing • Directory of 4000+ Top Billers • Pay other PayPal Accounts• FREE fraud protection • Pay any SMB or individual (Low cost, No • No need to access PayPal to• Automatic cleared check upload Limits) make or verify payments CPA2Biz, Inc. - Proprietary and Confidential Information
    21. 21. Mobile Bill Payment!• Access multiple client accounts• View/Approve bills• View approver notes• Make secure payments – Multiple bank accounts – Adjustable payment timing CPA2Biz, Inc. - Proprietary and Confidential Information
    22. 22. Secure and Accurate • Fraud Protection Check drawn on Bill.com’s bank account • Payment Verification Invoice copy sent with check CPA2Biz, Inc. - Proprietary and Confidential Information
    23. 23. ePayments without eHassle • Pay electronically without having to check your bank • Vendors receive payment details automatically • Get notified when money is on the way • Get notified when money is available CPA2Biz, Inc. - Proprietary and Confidential Information
    24. 24. A History of Everything • Helps you manage your clients vendors • Simplifies your clients audits • Puts payment details at your fingertips • Provides cleared check images  Automatically uploaded  Associated with the transaction CPA2Biz, Inc. - Proprietary and Confidential Information
    25. 25. Opportunity For Invoicing• Create invoices manually or sync invoices from QuickBooks or Peachtree• Send invoices electronically and/or via postal mail• Track and manage invoices using automated reminders• Record payments and sync to accounting package CPA2Biz, Inc. - Proprietary and Confidential Information
    26. 26. Maximize Your Firm’s Operational Efficiency • Create invoices manually or sync invoices from accounting package • Track and manage invoices using automated reminders • Record payments and sync to accounting package CPA2Biz, Inc. - Proprietary and Confidential Information
    27. 27. Send Invoices with One-Click • Automate your billing by having Bill.com send invoices for you electronically, via postal mail or both • Bill.com sent invoices will have a return envelope and a Quick Response (QR) code to expedite collections • QR codes allows customers pay you via your web portal CPA2Biz, Inc. - Proprietary and Confidential Information
    28. 28. Mobile Invoicing• See all outstanding and overdue invoices in a dashboard• Send email invoices• Collaborate with customers via notes CPA2Biz, Inc. - Proprietary and Confidential Information
    29. 29. A Personalized Web Portal For Your Clients’ Customers • View and pay current invoices • A history of all invoices received • Automated billings and payments • Secured, 24/7 access CPA2Biz, Inc. - Proprietary and Confidential Information
    30. 30. Customers Collaborate and Pay with Ease • Review a single invoice • Collaborate via notes • Pay from bank account (ACH) or by credit card CPA2Biz, Inc. - Proprietary and Confidential Information
    31. 31. Payments Confirmed and Deposited • Payments accepted via ACH or credit card • Funds directly deposited into your account • No more trips to the bank! • Pay your bills right away using funds • Payments synced with accounting package CPA2Biz, Inc. - Proprietary and Confidential Information
    32. 32. Reap Benefits Now! Firms and Clients are Getting Paid 2-3x Faster• Improve operational efficiency with an automated billing and payments platform• Share documents with Clients and Clients’ Customers• Auto-bill and charge Customers or Customers can choose auto-pay• Maximize cashflow when you get paid faster andn reduce your DSOs CPA2Biz, Inc. - Proprietary and Confidential Information
    33. 33. Document Storage CPA2Biz, Inc. - Proprietary and Confidential Information 33
    34. 34. Works with Accounting Systems to Support Your Financial Reporting • Transactions appear as if entered directly into the accounting system • Maintains consistency • Enables sophisticated expense and cash management • Does not impact other accounting activities* Receivables syncs with QuickBooks Desktop and Peachtree CPA2Biz, Inc. - Proprietary and Confidential Information
    35. 35. One-Click Document Retrieval• Document retrieval at your fingertips• Retrieve bill images and transaction details stored in Bill.com from your accounting package CPA2Biz, Inc. - Proprietary and Confidential Information
    36. 36. Same Security Used by Banks• Bank-level encryption• SAS70 Type II audited• FDIC-Insured funds• Role-Based controls• Audit trail of approvals and payments• Verisign secured• Redundant data centers• Automated data backup CPA2Biz, Inc. - Proprietary and Confidential Information
    37. 37. Accountants Program Through CPA2Biz• Dedicated Account Manager • Linkedin – CPA2Biz TBAS & Bill.com• CPA2Biz Client Tools Coaches Club• Demo accounts • Client Price Discounted from $49 retail• Bill.com Help Desk (chat, phone, • Risk Free 60 Days offer email) • Accountant Console CPA2Biz, Inc. - Proprietary and Confidential Information
    38. 38. Sample Client Industries Franchises Medical/Dental Retail• Distributed bill locations • High bill volume • Lots of vendors• Common Vendors • Lots of vendors • Store owner pressed for time• Bill payers highly mobile • Bill payer is typically head of and often handles bills from practice (or temp) home Rental/Property Not-for-profits and other High Net Worth Individuals / Management Organizations Trusts• Many billing locations • High bill volume • Operate households like a• Lots of vendors • Lots of vendors business• Single paying authority that • Need to focus on core • Want ‘control’ but need to is rarely in an office business delegate work • Often not at home • Significant audit trail requirements CPA2Biz, Inc. - Proprietary and Confidential Information
    39. 39. Bill.com Value• Easy and Fast • State-of-the-Art payments – Easy to get clients bills – Check and electronic – Easy to approve and payment collaborate internally and – Fraud Protection with your clients • Safe and Secure – No need to worry about the – SAS70 TYPE II Compliant accounting system – Secure replicated data• Flexible centers – Gives you or your client – Disaster recovery (with no control – depending on effort) setup – Document DVD available• Access • Cost Effective – Information readily – Monthly subscription available through simple web portal – Working in minutes CPA2Biz, Inc. - Proprietary and Confidential Information
    40. 40. Contact InformationContact Pete Potsos at CPA2Biz: Pete Potsos, CPA pete.potsos@cpa2biz.com 989-954-6589 CPA2Biz, Inc. - Proprietary and Confidential Information 40
    1. A particular slide catching your eye?

      Clipping is a handy way to collect important slides you want to go back to later.

    ×