Trademarks SAP and the SAP logo are registered trademarks of SAP AG. PowerPoint, Word, and photos are registered trademarks of Microsoft. NOTE: All screen shots in this presentation are representative examples. Screens in the actual environment may have minor differences, such as additional unused fields and colors based on system version. Copyright 2007 Wyeth. All rights reserved. Neither this training manual nor any part thereof may be passed on to others, copied or reproduced in any form or by any means, or translated into another language, for any purpose without the express prior consent in writing of Wyeth. All rights reserved.
Payment Program – is the program used in SAP R/3 to automatically pay vendors. Main Functions of the Payment Program To automatically select vendor open items to be paid. Create lists and logs Creates the payment documents ( checks) Creates payment transfer media ( diskettes) Proposal Run – is run to select invoices that are due to be paid in the next payment run. Payment Proposal Exception List - lists invoices that are due but were not selected for various reasons (vendor a/c blocked, vendor a/c has a dr balance).
Key Step for a User when Executing the Payment Program : Set the Parameters Run Proposal Review and Edit Proposal Re-run Proposal Run Payment Run
Use of the additional log is highly recommended as it will be helpful in determining where errors have occurred during unsuccessful payment runs. Due Date Check – used to keep a log of due date checking of open items Payment method Selection in all cases – used to keep a log of all payment methods and banks selected during a payment run. Payment method selection if not successful – attempted selection of the payment method and bank is recorded in the log if no permissible payment method or bank is found. Line Items of the payment documents – used to set a trace for payment documents.
Accounts Payable Version 1.0 Unit 4: Payments FI: Accounts Payable SAP-ERP
In this step of the payment run, you define the settings the system will use in determining which open items to pay, what payment method to use and what information will be captured in the payment log.
Key Fields to be completed include:
Next Posting Date – date you expect to process another payment run
Company Codes – which companies you wish to include in the run
Step 1 – Set Parameters FI: Accounts Payable Next you inform the system on what values of Documents to exclude. In this case, Documents with Reason code R and doc type ZE- Garnishment payment documents) are excluded during this cycle run. Garnishment payments are run as a separate payment run.
Step 1 – Set Parameters FI: Accounts Payable Next you complete the Additional Log if you wish to specify any of the following:
You are asking the system to log the following events
Due Date Check – used to keep a log of due date checking of open items
Payment method Selection in all cases – used to keep a log of all payment methods and banks selected during a payment run.
Payment method selection if not successful – attempted selection of the payment method and bank is recorded in the log if no permissible payment method or bank is found.
Line Items of the payment documents – used to set a trace for payment documents.
You are scheduling the payment proposal in this step. The proposal acts as a simulation of an actual run to allow you to perform an analysis and make any necessary adjustment prior to the live run.
Although no postings are made by the system at this point, items selected during the proposal run cannot be selected by any subsequent payment run. This prevents duplicate payments from being made. Note – these items remain “selected” until the proposal is either deleted or the payment run is completed.
Make sure to contact the bank and request a “stop payment” before voiding or canceling a Payment
FI: Accounts Payable
Voiding the check (FCH8) FI: Accounts Payable Enter the company code on which the check was issued , House bank, Account ID, Check number, Void reason code, and use Reversal reason 99. Use the eyeglasses to display/verify the check info Return to the Cancel Check payment screen and click the “Cancel payment” button to cancel check