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Full board packet february 5 2014

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  • 1. AGENDA Wednesday February 5, 2014 8:30 AM, GLTC 1301 Kemper Street GLTC Board of Directors Meeting 1) Public Comment 2) Consideration of Approval: a) January 8, 2014 minutes 3) Staff Reports: a) December Financial Statements b) December Ridership and Operational Goals c) Capital Projects d) Management Report e) Kemper Street Transfer Center update 4) O&M Facility Subcommittee Report a) Phase II Kemper Street Facility b) 30% Design of O&M Facility 5) Strategic Planning Session Discussion 6) President’s Report 7) Other Business 8) Adjourn Please call in advance if you are unable to attend the meeting (Natalie Wilkins @ 455.4010 or Karen Walton @ 455.5084). Please bring this packet with you to the meeting. If you need to leave early, please advise the President at the start of the meeting, as we might need to adjust the agenda.
  • 2. Go Green! Ride Blue! With GLTC Draft Minutes Greater Lynchburg Transit Company (GLTC) BOARD OF DIRECTORS MEETING January 8, 2014 8:30 a.m. A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, January 8, 2014 at the GLTC office, 1301 Kemper Street, Lynchburg, Virginia. Board members attending were: Greg Daniels, Dr. Jim Mundy, Jennifer Martin, Jan Walker, Peggy Whitaker, Kim Payne, and Lee Beaumont. Absent: Christian DePaul. Staff members attending were: Karen Walton, Dennis Dorsey, Gloria Berkley, Gary Paris, Millie Martin, Allen Robey, Steve Ferguson (GLTC Operator), and Natalie Wilkins. Visitors to the meeting included Ron Reekes, Chip Badger, Phil Muse, and Garreth McAllister of Wendel, Patrick Standiford and Kenneth Prol of STV Inc., and Alicia Petska of the News and Advance. Mr. Daniels called the meeting to order at 8:30 a.m. He asked for visitors to introduce themselves. Mr. Daniels asked for public comment. There was no public comment. Consideration of Approval of Minutes Mr. Daniels asked for consideration of approval of the minutes of December 4, 2013. Dr. Mundy made a motion to approve the minutes as presented with Mr. Hellewell seconding the motion and the vote was carried. Staff reports November Financial Statements Ms. Walton stated that although current financials looks grim, GLTC is expecting funding this month from DRPT that will offset the deficit. Ms. Walton stated Mr. Dorsey and she are reviewing various contracts, some of which are extremely high in cost. One example is the financial software program that includes a high level of customer support. They are looking at cutting unnecessary services on all contracts. November Ridership and Operational Goals Ms. Walton stated that fixed ridership is continuing at an above average pace. There is a 6% increase in City ridership and a 7% in Liberty ridership. Paratransit continues to decrease as more riders are choosing fixed route service.
  • 3. Ms. Walton also included a snapshot of how other transit systems are doing throughout the State of Virginia so that we can compare to GLTC’s ridership. She will include this report in the board packet from time to time. Capital Projects Ms. Walton stated that there is nothing major to report. GLTC is actively working on a DRPT budget increase to the transfer center construction project. Management Report Ms. Walton stated that Central Virginia Community College (CVCC) has signed a contract for the U-Pass program similar to Lynchburg College. This is a six month pilot program which ends June 30, 2014. Ms. Walton stated that GLTC is partnering with the Health Department to implement the Grocery Bus program. This program is scheduled to launch on January 18 to provide free transportation at designated stops from James River Crossing to the Florida Avenue Food Lion from 10 a.m. to 2 p.m. on Saturdays. The Health Department is funding the program. The ADA Committee has two new members, Meg Walker from The Department of the Blind and Visually Impaired and Tish Farrow from Lynchburg Sheltered Industries (LSI). Kelly Hitchcock plans to join the Customer Advisory Committee. GLTC is currently installing shelters. LSI and Boonsboro are on the top of the list. Mr. Beaumont asked if GLTC can expedite the process. Ms. Walton states that we are close to completing a list of places where bus shelters are feasible, and as warmer weather takes hold, the installation will go quicker. Ms. Walton stated that Mr. Dorsey and GLTC operators assisted residents from the Bentley Commons Assisted Living Facility and transported them to a local church due to a water main rupture. Forty residents including 10 seniors who use wheelchairs were safely transported. Ms. Walton thanked the staff for decorating the trolley for the holiday season events. Kemper Street Transfer Center Update Mr. McAllister provided an update on the new transfer center. He stated that they beat the race as far as the weather is concerned. Overall, the site is about 75% complete and we’re still anticipating an April ribbon cutting. The cobblestone will be a challenge due to traffic and unforeseen issues.
  • 4. President’s Report Mr. Daniels asked the board to consider having a mini-retreat to discuss future plans of GLTC. With the new transfer center, and the O&M facility underway, etc., he felt it is time to redefine GLTC and board’s vision going forward. He suggested a 2-3 hour meeting and will work with GLTC staff to work out the details. Mr. Beaumont suggested having the bus stop analysis data to help make better decisions. He also suggested having recommendations from staff as to what GLTC envisions. As there was no other business, the meeting adjourned at 8:52 a.m. Secretary/Treasurer
  • 5. GLTC Board Item Summary MEETING DATE: 2.5.14 AGENDA ITEM NO.: 3a CONSENT: REGULAR: x ACTION: CLOSED SESSION: (Confidential) INFORMATION: x ITEM TITLE: FY14 Financial Statements – December SUMMARY: Attached are the financial statements for December. The changes that we made in November and December are starting to show now. Our expenses came in under 5% for December and are still tracking right on YTD. Our revenue is still under what I projected, but you will see a change in the net income to the positive at the next board meeting as we have received the state funding in January. CONTACT(S): Karen Walton ATTACHMENT(S): December Financial Statements
  • 6. Greater Lynchburg Transit Company, Inc. Balance Sheet December FY 2014 FY 2014 FY 2013 Difference ASSETS Cash - GLTC Cash - Capital Accounts Receivable TOTAL CURRENT ASSETS $ $ 275,154 100,309 375,463 Tangible Property Accumulated Depreciation NET FIXED ASSETS $ TOTAL ASSETS $ 24,331,449 $ $ $ $ $ 19,358 14,087 33,445 28,828,018 (8,693,577) 20,134,441 $ $ 5,795,853 (1,974,308) 3,821,546 $ 20,476,458 $ 3,854,991 83,919 83,919 $ 93,179 93,179 $ $ $ 5 20,426,215 3,821,310 24,247,530 $ 5 19,854,286 528,988 20,383,279 $ 571,929 3,292,322 3,864,251 $ 24,331,449 $ 20,476,458 $ 3,854,991 $ 34,623,871 $ (10,667,885) 23,955,987 $ 255,796 86,222 342,018 LIABILITIES AND CAPITAL Accounts Payable - Miscellaneous TOTAL LIABILITIES Capital Stock Accumulated Income/(Loss) Prior Years Accumulated Income/(Loss) Current Year TOTAL CAPITAL TOTAL LIABILITIES AND CAPITAL (9,260) (9,260)
  • 7. Central VA Transit Management Company Inc. Balance Sheet Dec FY 2014 FY 2014 FY 2013 Difference % ASSETS Cash Temporary Cash Investment Cash - OPEB Working Funds Accounts Receivable Materials and Fuel TOTAL CURRENT ASSETS Tangible Property Accumulated Depreciation NET FIXED ASSETS $ $ $ $ $ 291,221 45,996 150 177,891 193,636 708,894 12,382 $ (12,382) $ 12,382 (12,382) - 200,876 $ Prepayments TOTAL ASSETS 230,240 57,034 150 136,241 167,461 591,126 $ $ 183,465 (60,980) 11,038 (41,651) (26,175) (117,768) $ - $ - -21% N/A 24% 0% -23% -14% -17% - 0% 0% N/A 17,411 9% $ 792,002 $ 892,359 $ (100,357) -11% $ 51,802 81,795 199,870 579,390 912,857 $ 4,295 77,757 130,445 187,001 399,498 $ 47,507 4,038 69,425 392,389 513,359 1106% 5% 53% N/A N/A 210% 129% -100% -125% -100% -125% -11% LIABILITIES AND CAPITAL Accounts Payable - Trade Wages Payable Other Payroll Liabilities Short Term Loan - City of Lynchburg Line of Credit Advance Payments TOTAL LIABILITIES Accumulated Income/(Loss) Prior Years Accumulated Income/(Loss) Current Year Restricted Reserve TOTAL CAPITAL TOTAL LIABILITIES AND CAPITAL $ (120,855) (120,855) $ $ 792,002 $ (74,239) 492,099 75,001 492,861 $ 74,239 (612,954) (75,001) (613,716) 892,359 $ (100,357)
  • 8. GREATER LYNCHBURG TRANSIT COMPANY, INC. COMPARATIVE INCOME STATEMENT AS OF DECEMBER 31, 2013 MONTH TO DATE FY2014 FY2013 DEC DEC ACTUAL ACTUAL YEAR TO DATE FY2014 FY2013 YTD YTD ACTUAL ACTUAL % VAR % VAR REVENUE Operating Assistance Revenue Money Paid to CVTMCI Sale of Equipment & Vehicles Federal Grant Revenue Money to be Paid to CVTMCI Local Grant Revenue $ 380,792 (380,792) 812,649 238,443 - TOTAL REVENUE $ 1,051,092 $ Depreciation Repairs - Capital Other Miscellaneous Expense $ - - TOTAL EXPENSES $ - $ - $ 1,051,092 $ 242,804 220,183 22,621 242,804 #VALUE! #VALUE! #VALUE! 269% #VALUE! 954% $ 2,672,308 $ (2,672,308) 3,027,070 801,829 2,482,047 (2,482,047) 16,950 436,717 76,852 8% 8% -100% 593% #VALUE! 943% $ 3,828,899 $ 530,519 #VALUE! #VALUE! #VALUE! $ $ 7,589 - $ - 1,531 #DIV/0! $ 7,589 $ 1,531 396% 333% $ 3,821,310 $ 528,988 622% 333% 622% EXPENSES NET INCOME/(LOSS) - #VALUE! 396% #VALUE!
  • 9. CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC. INCOME STATEMENT AS OF DECEMBER 31, 2013 MONTH TO DATE FY2014 FY2014 DEC DEC ACTUAL BUDGET YEAR TO DATE FY2014 FY2014 YTD YTD ACTUAL BUDGET % VAR % VAR REVENUE FRT Passenger Revenue DRT Passenger Revenue Contracts (LC Access) Liberty University Revenue Other Contract Revenue Non-Operating Revenue Advertising Revenue City Operating Assistance County Operating Assistance State Operating Assistance Federal Operating Assistance TOTAL REVENUE $ 84,918 6,865 2,476 90,253 2,125 15,184 3,910 99,520 4,791 89,615 164,477 $ 79,180 7,744 2,175 107,933 4,067 2,083 5,417 99,520 5,690 115,594 153,778 $ 564,133 $ 583,179 $ 117,273 3,093 13,716 770 92,599 $ 109,785 10,027 18,379 1,350 85,718 $ 227,450 $ 225,258 $ 19,721 126 8,074 18,808 $ 22,419 458 5,431 17,144 $ 46,728 $ 45,452 $ 44,749 1,044 30,610 57,733 6,405 19,879 $ 45,557 1,804 28,573 78,192 4,012 25,642 $ 160,420 $ 183,779 $ 13,422 9,662 43,289 9,588 24,113 1,643 1,213 $ 17,158 11,429 36,119 9,750 25,500 3,341 7,042 $ 102,928 $ $ 537,527 $ 26,606 7% -11% 12% -16% -48% 629% -28% 0% -16% -22% 7% $ 514,103 41,747 12,881 451,267 8,418 43,077 18,385 597,120 28,746 537,357 986,860 $ 475,080 46,461 10,873 539,665 24,400 12,500 32,500 597,120 34,141 693,561 922,668 8% -10% 18% -16% -66% 245% -43% 0% -16% -23% 7% -3% $ 3,239,959 $ 3,388,968 -4% 7% -69% -25% -43% 8% 1% $ 828,234 16,048 85,552 7,377 485,128 $ 658,710 60,164 110,271 8,100 514,305 $ 1,422,338 $ 1,351,549 26% -73% -22% -9% -6% 5% -12% -73% 49% 10% 3% $ 133,172 1,400 46,660 93,811 $ 134,515 2,750 32,588 102,861 $ 275,044 $ 272,714 -2% -42% 7% -26% 60% -22% -13% $ 278,142 10,709 149,518 416,198 35,041 161,809 $ 273,344 10,824 171,435 469,150 24,073 153,849 $ 1,051,416 $ 1,102,675 $ 108,971 56,406 225,213 46,314 144,603 12,297 18,211 $ 102,950 68,574 216,713 58,500 153,000 20,044 42,250 110,338 -22% -15% 20% -2% -5% -51% -83% -7% $ 612,015 $ 662,031 6% -18% 4% -21% -5% -39% -57% -8% $ 564,828 -5% $ 3,360,813 $ 3,388,968 -1% $ 18,351 45% $ EXPENSES FIXED ROUTE Operator Labor Operator-Overtime Other Salaries & Wages Supervisors-Overtime Fringe Benefits TOTAL FIXED ROUTE DEMAND RESPONSE Operator Labor Operator-Overtime-PTS Other Salaries & Wages Fringe Benefits TOTAL DEMAND RESPONSE MAINTENANCE Other Salaries & Wages Inspection&Maint,Srvc-Overtime Fringe Benefits Fuel & Lubricants Tires & Tubes Other Materials & Supplies TOTAL MAINTENANCE ADMINISTRATION Other Salaries & Wages Fringe Benefits Services Utilities Casualty & Liability Expenses Other Materials & Supplies Miscellaneous TOTAL ADMINISTRATION TOTAL EXPENSES NET INCOME/(LOSS) (120,855) $ - -1% -49% 43% -9% 1% 2% -1% -13% -11% 46% 5% -5% #DIV/0!
  • 10. CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC. COMPARATIVE INCOME STATEMENT AS OF DECEMBER 31, 2013 MONTH TO DATE FY2014 FY2013 DEC DEC ACTUAL ACTUAL YEAR TO DATE FY2014 FY2013 YTD YTD ACTUAL ACTUAL % VAR % VAR REVENUE FRT Passenger Revenue DRT Passenger Revenue Contracts (LC Access) Liberty University Revenue Other Contract Revenue Non-Operating Revenue Advertising Revenue City Operating Assistance County Operating Assistance State Operating Assistance Federal Operating Assistance TOTAL REVENUE $ 84,918 6,865 2,476 90,253 2,125 15,184 3,910 99,520 4,791 89,615 164,477 $ $ $ $ $ $ $ $ $ $ $ 78,281 8,369 2,175 107,933 4,152 263 5,511 114,105 4,791 119,416 153,778 8% -18% 14% -16% -49% 5673% -29% -13% 0% -25% 7% $ 514,103 41,747 12,881 451,267 8,418 43,077 18,385 597,120 28,746 537,357 986,860 $ 503,225 47,000 10,873 539,665 16,474 13,153 28,975 684,631 28,746 716,494 922,667 $ 564,133 $ $ 117,273 3,093 13,716 770 92,599 2% -11% 18% -16% -49% 228% -37% -13% 0% -25% 7% 598,774 -6% $ 3,239,959 $ 3,511,903 -8% $ 112,570 14,918 15,229 789 74,837 $ 828,234 16,048 85,552 7,377 485,128 $ 633,270 118,191 100,044 7,638 396,042 $ 227,450 $ 218,342 4% -79% -10% -2% 24% 4% $ 1,422,338 $ 1,255,184 31% -86% -14% -3% 22% 13% $ 19,721 126 8,074 18,808 $ 21,080 351 6,783 14,654 $ 133,172 1,400 46,660 93,811 $ 124,146 2,494 37,350 75,595 $ 46,728 $ 42,868 -6% -64% 19% 28% 9% $ 275,044 $ 239,586 -6% -44% 19% 1% -264% 38% 12% $ 278,142 10,709 149,518 416,198 35,041 161,809 $ 271,825 10,573 130,178 418,402 8,565 120,206 $ 1,051,416 $ 959,749 $ 108,971 56,406 225,213 46,314 144,603 12,297 18,211 $ 81,951 37,777 196,428 45,622 148,871 15,417 14,219 $ 612,015 $ 540,286 33% 49% 15% 2% -3% -20% 28% 13% 3,360,813 $ 2,994,805 12% EXPENSES FIXED ROUTE Operator Labor Operator-Overtime Other Salaries & Wages Supervisors-Overtime Fringe Benefits TOTAL FIXED ROUTE DEMAND RESPONSE Operator Labor Operator-Overtime-PTS Other Salaries & Wages Fringe Benefits TOTAL DEMAND RESPONSE MAINTENANCE Other Salaries & Wages $ 44,749 Inspection&Maint,Srvc-Overtime 1,044 Fringe Benefits 30,610 Fuel & Lubricants 57,733 Tires & Tubes 6,405 Other Materials & Supplies 19,879 TOTAL MAINTENANCE $ 160,420 $ 47,706 1,875 25,681 57,190 (3,912) 14,421 7% -44% 25% 24% 15% 2% 1% 15% -1% 309% 35% 10% $ 142,961 13,422 9,662 43,289 9,588 24,113 1,643 1,213 $ 17,124 8,680 30,303 10,382 24,811 2,895 3,130 $ 102,928 $ 97,326 -22% 11% 43% -8% -3% -43% -61% 6% TOTAL EXPENSES $ 537,527 $ 501,497 7% $ Reserve Transfer $ $ 4,167 -100% $ - $ 25,001 -100% $ 93,111 -71% $ (120,855) $ 492,097 -125% ADMINISTRATION Other Salaries & Wages Fringe Benefits Services Utilities Casualty & Liability Expenses Other Materials & Supplies Miscellaneous TOTAL ADMINISTRATION NET INCOME/(LOSS) $ $ - 26,606
  • 11. GLTC Board Item Summary MEETING DATE: 2.5.14 AGENDA ITEM NO: 3b CONSENT: REGULAR: x ACTION: CLOSED SESSION: (Confidential) INFORMATION: x ITEM TITLE: December Ridership & Operational Goals SUMMARY: Fixed Route ridership is continuing to outpace the national average. Passenger boardings are up 14% in December and just over 7% YTD. Paratransit boarding continues to decrease at a significant pace also. This is a very good thing to have happen as nationwide paratransit is growing and other agencies are having problems reining it in. We are still looking at decreasing the average trip time (47 minutes). The average trip length remains fairly steady at just over 7 miles. We are seeing a fairly slow but steady decline in the number of ambulatory passenger. Attachment: December & YTD metrics CONTACT(S): Dennis Dorsey
  • 12. RIDERSHIP Weekday Service Days Prior Year 20 Current Year 21 Prior YTD 127 Current YTD 128 Saturday Service Days 5 4 27 26 Holiday Service Days 0 0 1 0 Sunday Service Days 0 0 0 0 Snow Routes 0 0 0 0 Fixed Route Current Percent Prior Current Percent Prior Year Year Change YTD YTD Change Revenue Miles FR 56,786 60,141 5.6% 404,123 347,694 -16.2% Revenue Hours FR 5,264 7,776 32.3% 35,603 43,485 18.1% 134,259 156,143 14.0% 1,217,309 1,310,926 7.2% Total City Trips 73,728 81,668 9.7% 488,544 520,911 6.2% Liberty Campus Trips 60,531 74,475 18.7% 728,765 790,015 7.8% Passenger/Hour 25.51 20.08 -27.0% 34.19 30.15 -13.4% Cost/Mile $7.36 $4.58 -60.1% 6.19 5.12 -20.9% Cost/Hour $79.36 $35.45 -23.4% 70.22 40.95 -71.5% Cost/Passenger $3.11 $1.77 -75.7% 2.05 1.36 -50.7% Farebox Recovery 18.7% 17.1% -9.5% 20.1% 16.5% -21.7% Prior Year 16,300 1,344 2,271 1.69 $5.14 $62.29 $36.86 Current Year 11,869 1,294 1,921 1.48 $5.66 $51.88 $34.95 Percent Change -37.3% -3.8% -18.2% -14.2% 9.2% -20.1% -5.5% Prior YTD 100,892 8,462 13,598 1.61 $4.90 $58.45 $36.37 Dec-13 Passenger Boardings Paratransit Dec-13 Revenue Miles Revenue Hours Passenger Boardings Pass Revenue Hour Cost/Mile Cost/Hour Cost/Passenger Current Percent YTD Change 78,688 -28.2% 8,112 -4.3% 11,667 -16.6% 1.44 -11.8% $5.24 6.5% $50.79 -15.1% $35.32 -2.9%
  • 13. GLTC Board Item Summary MEETING DATE: 2.5.14 AGENDA ITEM NO.: 3c CONSENT: REGULAR: x ACTION: CLOSED SESSION: INFORMATION: x (Confidential) ITEM TITLE: December 2013 Capital Report SUMMARY: We continue to spend down already approved grants. Currently we are working on submitting our FY15 grants for both Operations and Capital. We have submitted the Program of Projects Public Hearing announcement to the News & Advance, as well as posting on our website and Facebook page the Program of Projects. We will have a Public Hearing during our next Board Meeting. This is a requirement of FTA. CONTACT(S): Millie Martin and Karen Walton ATTACHMENT(S): Capital Report & Copy of Public Hearing Notice
  • 14. GLTC CAPITAL GRANTS FEDERAL GRANT# STATE PROJECT# DESCRIPTION VA-95-X110 73009-30 73009-30 73011-22 73011-22 73011-23 73011-24 FEDERAL STATE REAL ESTATE APPRAISALS (STP) $ 4,000.00 $ ENG/DESIGN-ADMIN/MAINTENANCE $ 1,452,000.00 $ BUY ASSOC CAP MAINT ITEMS $ 24,000.00 $ BUY REPLACEMENT 35-FT BUS $ 2,571,840.00 $ BUY REPLACEMENT <30 FT BUS $ 311,501.00 $ BUY <30FT BUS FOR EXPANSION $ 415,334.00 $ $ 4,778,675.00 $ VA-95-X122 73012-35 73012-36 EXECUTED 1/13/13 73012-37 EXECUTED 1/13/13 73011-25 EXECUTED 1/13/13 73012-39 EXECUTED 1/13/13 73011-26 EXECUTED 1/13/13 73011-27 EXECUTED 1/13/13 73012-38 EXECUTED 1/13/13 73011-28 Revision - new ALI EXECUTED 1/13/13 73012-40 EXECUTED 1/13/13 ENG/DESIGN-BUS TERMINAL $ 737,422.00 $ CONSTRUCT-BUS TERMINAL $ 5,617,782.00 $ CONSTRUCT-BUS PASSENGER SHELTE $ 41,069.00 $ ACQUIRE-BUS ROUTE SIGNING $ 18,000.00 $ BUY ASSOC CAP MAINT ITEMS $ 9,479.00 $ ACQUIRE-SHOP EQUIPMENT $ 9,440.00 $ ACQUIRE-MISC SUPPORT EQUIPMEN $ 6,400.00 $ PURCHASE RADIOS $ 144,000.00 $ PURCHASE MISC COMMUNICATIONS $ 36,000.00 $ REHABILITATE FARE COLLECTION EQ $ 12,000.00 $ PREVENTIVE MAINTENANCE $ 55,601.00 $ $ 6,687,193.00 $ 2013/14 CAPITAL 73013-36 PENDING 73013-37 73013-38 73013-42 73013-43 73013-44 73013-45 73013-39 73013-40 73013-41 REAL ESTATE ACQUISITION $ ACQUIRE-SUPPORT VEHICLES $ ENG/DESIGN ADMIN/MAINTENANCE $ ACQUIRE-SHOP EQUIPMENT $ ACQUIRE-MOBILE FARE COLL EQUIP $ ACQUIRE-ADP SOFTWARE $ ACQUIRE-MOBILE SURV/SECURITY EQ$ ACQUIRE-BUS PASSENGER SHELTERS $ BUY ASSOC CAP MAINT ITEMS $ REHAB/REBUILD 40-FT BUS $ REAL ESTATE ACQUISTION $ PURCHASE SPARE PARTS-ACM $ PURCHASE PASSENGER SHELTERS $ REHABILITATE/REBUILD BUSES (1) $ PURCHASE SUPPORT VEHICLES (1) $ PURCHASE RPLCMT BUS <30FT(3) $ PURCHASE EXPANSION BUS,30FT $ PURCHASE SHOP EQUIPMENT $ 400,000.00 56,154.00 191,000.00 20,000.00 55,480.00 56,000.00 56,000.00 64,354.00 106,263.00 280,000.00 60,000.00 35,120.00 86,594.00 336,000.00 29,200.00 350,395.00 116,799.00 110,878.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 2,410,237.00 $ Deobligated 12/31/2013 Balance LOCAL TOTAL $ $ $ $ $ $ $ 5,000.00 $ 1,815,000.00 $ 30,000.00 $ 3,214,800.00 $ 389,377.00 $ 519,168.00 $ 4,100.00 $ 1,639,106.89 $ 30,000.00 $ 777,188.04 $ 114,095.69 $ 178,226.88 927,700.00 $ 266,970.00 $ 5,973,345.00 $ 2,742,717.50 99,552.00 758,401.00 5,544.00 2,385.00 1,280.00 1,251.00 848.00 19,440.00 4,770.00 2,400.00 11,120.00 84,804.00 646,045.00 4,723.00 2,115.00 1,090.00 1,109.00 752.00 16,560.00 4,230.00 600.00 2,780.00 $ 921,778.00 $ 7,022,228.00 $ 51,336.00 $ 22,500.00 $ 11,849.00 $ 11,800.00 $ 8,000.00 $ 180,000.00 $ 45,000.00 $ 15,000.00 $ 69,501.00 $ 552,653.66 $ 2,146,174.75 $ 51,336.00 $ 7,550.00 $ 1,283.41 $ 10,406.00 $ 831.80 $ 838.37 $ 45,000.00 $ $ 64,680.72 764,808.00 $ 8,358,992.00 $ 2,880,754.71 800.00 290,400.00 4,800.00 514,368.00 62,300.00 55,032.00 $ $ $ $ $ $ $ $ $ $ $ 906,991.00 $ 55,000.00 7,721.00 26,263.00 2,750.00 7,629.00 7,700.00 7,700.00 8,849.00 14,611.00 96,000.00 8,250.00 4,829.00 11,906.00 67,200.00 4,015.00 70,079.00 16,060.00 15,246.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 431,808.00 $ 200.00 72,600.00 1,200.00 128,592.00 15,576.00 48,802.00 45,000.00 6,317.00 21,487.00 2,250.00 6,241.00 6,300.00 6,300.00 7,239.00 11,955.00 24,000.00 6,750.00 3,951.00 9,742.00 16,800.00 3,285.00 17,520.00 13,140.00 12,472.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 500,000.00 70,192.00 238,750.00 25,000.00 69,350.00 70,000.00 70,000.00 80,442.00 132,829.00 400,000.00 75,000.00 43,900.00 108,242.00 420,000.00 36,500.00 437,994.00 145,999.00 138,596.00 PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING PENDING 220,749.00 $ 3,062,794.00 PENDING
  • 15. Greater Lynchburg Transit Company PO Box 797 1301 Kemper Street Lynchburg, VA 24501 434.455.5080 434.847.8621 (Fax) www.GLTConline.com March 5, 2014 Public Hearing Notice Fiscal Year 2015 PROGRAM OF PROJECTS The Greater Lynchburg Transit Company (GLTC) will submit a grant application for operating and capital assistance funded from the Federal Transit Act of 1964, as amended. A public hearing will be held on this project on Wednesday, March 5, 2014, 8:30 AM, at the GLTC Conference Room. If you are unable to attend this meeting, GLTC will accept written comments, either paper copy sent via USPS or electronic copy sent to: gberkley@gltconline.com. Written comments must be received by 5 PM, March 6, 2014. The purpose of this project is to maintain current public transportation to the Lynchburg area. GLTC will be the recipient and the implementer for the Lynchburg area. The estimated net project cost is $35,407,632 and the total federal share is $24,632,911. The City of Lynchburg, Amherst County, Liberty University and the Virginia Department of Rail and Public Transit (VDRPT) will fund the remaining local share. The capital assistance will be used for the following projects: Construction of a new Administration and Maintenance Facility, Installation of 3040 Bus Shelters, (2) Dual Purpose Inverter Modules (DPIM), (1) Engine for Cutaway Bus, (1) Heavy Duty Bus Engine, (1) Maintenance Service Vehicle, (2) Lift Gates and other equipment for service vehicles, and (1) Bus Mid Life Refurbishment. No families, individuals, business concerns, or non-profit organizations will be displaced as a result of this project. No significant environmental effect, either short-term or long-term, will result from this project. This project is consistent with the comprehensive land use and transportation planning for the Lynchburg urbanized area. Consideration is being given to the special needs of the elderly and disabled in the operation of transit services and the provision of passenger amenities. If the proposed Program of Projects is not amended, it will become the final Program of Projects. A copy of the application for the Federal grant for the proposed project, together with the Transportation Improvement Program for the area served by the project, for public inspection at the Greater Lynchburg Transit Company offices at 1301 Kemper Street, Lynchburg, VA. Greater Lynchburg Transit Company offices, 1301 Kemper Street, are accessible to the disabled. If you require special assistance to view the program of projects or attend the meeting, please contact Gloria Berkley at 434-455-5082 or e-mail gberkley@gltconline.com at least one day prior to the meeting date. Contact: Karen Walton General Manager 434.455.5084 kwalton@gltconline.com
  • 16. GLTC Board Item Summary MEETING DATE: 2.5.14 AGENDA ITEM NO.: 3d CONSENT: REGULAR: x ACTION: CLOSED SESSION: (Confidential) INFORMATION: x ITEM TITLE: Management Report I have received requests from two different hot dog vendors regarding wanting to set up shop at the new transfer center when it opens. I have asked both to submit a proposal as to how they see it being set up, hours of operation, fee to GLTC, etc. As of this writing I have not received any information from either vendor but I did want to place this in your mind as I think I will be hearing from them again. Is this something that the board is interested in at least hearing about? The Grocery Bus did get GLTC some nice press. The first 2 weeks saw 22 and 16 riders during that two hour period each Saturday. We expect that this number will be higher during the first two Saturdays of the month when ridership numbers are higher. GLTC is proud to partner with the Badges for Basketball team by assisting with transportation needs for the players practices and games. The program is sponsored by the Lynchburg Police Department, The Boys & Girls Club of Greater Lynchburg, and the Cal Ripken Sr. Foundation. The Bus Stop Evaluation & Assessment project is now complete and we are in the process of looking at the results and making the changes that we need in order to streamline our routes. The projects that will result from this study will include: • • • Bus Shelter Installation – The first couple of shelters will be put in place as soon as the weather warms up somewhat. Accessibility – We will be working with the City regarding making our existing stops accessible with sidewalks. Route changes – We are actively working on realigning the existing routes due to the new transfer center. On February 12, Phil Gabathuler from Region 2000 is coming back to us with the proposed changes so that we can start testing them with a bus. These route changes will also include eliminating bus stops that are too close to other stops. CONTACT(S): Karen Walton
  • 17. GLTC Board Item Summary MEETING DATE: 2.5.14 AGENDA ITEM NO.: 3e CONSENT: REGULAR: x ACTION: INFORMATION: x ITEM TITLE: Kemper Street Construction update Written summary and financial update are attached. CONTACT(S): Gareth McAllister CLOSED SESSION: (Confidential)
  • 18. ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT GLTC PROJECT STATUS REPORT AS OF 27 Jan. 2014 1. Current Status : a. Kemper/Buchannan Street: i. Guard rail installed ii. Concrete transition strip from Kemper to cobbles installed iii. Permanent power pole at overflow parking installed iv. Site lighting required by City, bases installed underground conduits continuing b. Building: i. Brick cleaning still holding due to weather ii. Permanent electrical pole installed by AEP iii. Interior painting started iv. Interior ceiling grid being installed v. Final drywall work continuing vi. Fire caulking installed vii. Gas connection to generator completed viii. Floor polish sample approved c. Site around building: i. Planter and benches continuiong ii. Final curb & Gutter and sidewalks in Parking area at main building in process iii. Stone base for main building parking being installed getting ready for base paving iv. Main building previous pavement installed v. Canopy roofing has started about 98% complete vi. Canopy guttering and downspouts being installed 2. Next Two Weeks Look-Ahead: a. Drywall continuing b. Underground utilities to bus loop continuing c. Final work on planters and benches at bus canopy continuing d. Still working on opening up Kemper/ Buchannan Streets to get bus loop out of the site work e. Continuing interior work in building f. Sidewalks at main building canopy g. Main building parking lot h. Glass screens at planters i. Continuing photovoltaic on canopy roof j. Fill planters with required stone k. Fencing at Mary Janes l. Ceramic tile work in main building 140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com
  • 19. 3. Possible Cost Impacts Pending: a. Decorative light poles along Buchanan and Kemper – TBD b. Planter benches footing detail revisions to accommodate platform grades - TBD c. Kemper & Buchanan street curb & gutter re-work (result of retaining wall relocation and City profile requirements) - $48,000 d. Smart crosswalks - $80,000 4. Most important issues that are outstanding on the project: a. Temporary bus loop moved out of the site work. Page 2 of 8
  • 20. ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT 5. Financial Update: CONTINUATION SHEET AIA DOCUMENT G702 AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing Contractor's signed certificatin is attached. In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line itmes may apply. A B C ITEM DESCRIPTION OF WORK SCHEDULE NO. D VALUE 100 GENERAL COST 130 PHASE 1 - RR ACCESS ROAD 160 PHASE 2A & 3 - CANOPY/BUILDING 585 ELECTRICAL-see attached 670 CANOPY 715 SITE 760 PHASE 2B-KEMPER STREET 820 PHASE 4 - KEMPER ST COBBLES 875 PHASE 5 - ADDITIONAL PARKING 950 PHASE 6 - BUCHANAN ST/OVERLAYS SUB TOTAL 1005 CHANGE ORDERS GRAND TOTAL APPLICATON NO. APPLICATION DATE: PERIOD TO: PURCHASE ORDER NO: F D E G WORK COMPLETED MATERIALS TOTAL % FROM THIS PERIOD PRESENTLY COMPLETED (G ÷ C) STORED AND STORED PREVIOUS (NOT IN TO DATE APPLICATION D OR E) (D+E+F) (D+E) 4.00 4/20/2012 4/30/2012 H BALANCE TO FINISH (C - G) I RETAINAGE (IF VARIABLE RATE) 319,076 176,113 4,338,339 649,779 135,630 184,294 261,521 306,051 610,432 135,516 6,796,827 272,790 176,113 3,182,998 313,780 9,440 103,783 158,075 480,820 63,375 4,647,951.00 7,845 0 222,651 61,360 1,580 13,300 0 61,578 10,045 363,479.00 0 0 0 86,122 42,522 26,700 0 0 0 86,122.00 280,635.00 176,113.00 3,405,649.00 461,262 53,542 143,783 158,075.00 542,398.00 73,420.00 5,097,552.00 88.0% 100.0% 78.5% 71.0% 39.5% 78.0% 60.4% 0.0% 88.9% 54.2% 75.0% 38,441.00 932,690.00 188,517.00 82,088.00 40,511.00 103,446.00 306,051.00 68,034.00 62,096.00 1,699,275.00 14,031.75 8,805.65 189,039.45 18,757.00 551.00 5,854.15 7,903.75 27,119.90 3,671.00 287,290.50 268,221 7,065,048 178,297.87 4,826,248.87 24,978.00 388,457.00 86,122.00 203,275.87 5,300,827.87 75.8% 75.0% 64,945.23 1,764,220.23 281,305.25 568,595.75 GLTC Total Budget Summary Grand Total Budgeted 8,014,659.63 Change Orders Approved Total 6,796,827.00 268,221.10 7,065,048.10 C.L. Lewis Bid including all Alternates C.L. Lewis Adjusted Contract Sum Original Construction Contingency Plus left over from Hazardous Material Abatement (Now Completed) 0.12 - Change Orders Balance Wendel & Wiley Wilson Design & Schedule Changes Based on Revised Project Budget: Balance Estimated FF&E Cost: 986,732.63 % of Contingency 27.2% (268,221.10) 718,511.53 85,000.00 (85,000.00) - Acutal Cost to date Balance 78,100.00 78,100.00 Acutal Cost to date Balance 68,000.00 (15,196.95) 52,803.05 Grand Total Balance 7,914,462.68 Estimated Special Inspections Project Cost:  140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com % of Individual Line Item Payout (Without Retainage) 83.55% 95.00% 74.14% 68.10% 39.07% 74.84% 57.42% 0.00% 84.41% 51.47% 70.77% % of % of Overall Total Project Pay Contract Request Value Including (Original Retainage Bid) (Original Bid) 4.69% 4.13% 2.59% 2.59% 63.83% 50.11% 6.79% 9.56% 0.79% 2.00% 2.71% 2.12% 3.85% 2.33% 0.00% 4.50% 7.98% 8.98% 1.08% 1.99% 100.00% 75.00% Change Order % of Original Contract Sum 3.95%
  • 21. CHANGE ORDER DETAIL TRACKING A B ITEM DESCRIPTION OF WORK NO. CO1 CO2 CO3 CO4 CO5 COE #1 ASBESTOS ABATEMENT COE #2 ABATEMENT FLUORESCENT BLUBS & BALLASTS COE#3 ADDITIONAL ASBESTOS WINDOW ABATEMENT COE#5 BACKWATER FLUSH SEWER LINE REPLACEMENT COE#7UNSUITABLE MATERIALS AT RR CROSSING COE#8 CHANGE SHOTCRETE-CAST STONE WALLS TO SEGMENTAL BLOCK COE#9 ELECTRICAL CHNAGES PER RFI-008 COE#10 REPAIR OF UG PIPING PER CCTV INSPECTONS COE#15 TICKET VENDING MACHINE (OWNER REQUESTED) COE#13 ADDITIONAL BUS CANOPY LIGHTING COE#11 RFP#003 FINAL QUANTITIES UNIT PRICE STONE RR ACCESS COE#12 - FLOWABEL FILL FOR SEWER LINE COE#14 RFP#7 YARD HYDRANT AT STORAGE BUILDING COE#16 ADD CLEAN OUT MARY JANES CAFÉ (CITY COST) COE#17 REV KEMPER STREET ALIGNMENT & UNDERCUT COE#18 SEGMENTAL WALL CHANGES COE#20 ADDITIONAL UNSUITABLE MATERIALS RR ACCESS & KEMPER COE#24 DELETE SUNSHADES ADD HORIZONTALS W-3 W-10 WINDOWS C SCHEDULED VALUE 70,672.00 22,248.00 9,471.00 49,238.00 34,503.00 -126,838.00 2,175.00 58,629.00 57,284.67 47,648.69 1,470.69 2,159.20 5,956.18 2,873.08 15,432.72 11,100.54 6,763.33 -2,566.00 268,221.10 D E WORK COMPLETED FROM PREVIOUS THIS PERIOD APPLICATION (D+E) 70,672.00 22,248.00 9,471.00 49,238.00 34,503.00 (126,838.00) 2,175.00 43,971.00 14,658.00 27,800.00 10,320.00 1,471.00 2,159.00 5,257.00 2,873.00 15,433.00 11,101.54 6,763.33 178,297.87 24,978.00 F MATERIALS PRESENTLY STORED (NOT IN - G TOTAL COMPLETED AND STORED TO DATE 70,672.00 22,248.00 9,471.00 49,238.00 34,503.00 (126,838.00) 2,175.00 58,629.00 38,120.00 1,471.00 2,159.00 5,257.00 2,873.00 15,433.00 11,101.54 6,763.33 203,275.87 H BALANCE TO FINISH (C - G) % (G ÷ C) 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 0.00% 80.00% 100.02% 99.99% 88.26% 100.00% 100.00% 100.01% 100.00% 0.00% 57,284.67 9,528.69 (0.31) 0.20 699.18 0.08 (0.28) (1.00) (2,566.00) 64,945.23 I RETAINAGE (IF VARIABLE RATE) 3,533.60 1,112.40 473.55 2,461.90 1,725.15 (6,341.90) 108.75 2,931.45 1,906.00 73.55 107.95 262.85 143.65 771.65 555.08 338.17 10,163.79 Page 4 of 8
  • 22. Sidewalks at Building, previous pavement, permanent power, and interior finishes Page 5 of 8
  • 23. Kemper Street guard rail installed Power pole at overflow parking Utility building (Generator Pad & Dumpster Pad) Page 6 of 8
  • 24. Gutter work at Bus Canopy Canopy Lighting Page 7 of 8
  • 25. Bus canopy progress Page 8 of 8
  • 26. GLTC Board Item Summary MEETING DATE: 2.5.14 AGENDA ITEM NO.: 4 CONSENT: REGULAR: x ACTION: X CLOSED SESSION: (Confidential) INFORMATION: x ITEM TITLE: O&M Facility Subcommittee Update A) Phase I Results and Phase II Action on Kemper Street Property - Informational B) 30% Design presentation and recommendation CONTACT(S): Lee Beaumont, Wendel Team
  • 27. GLTC Board Item Summary MEETING DATE: 2.5.14 AGENDA ITEM NO.: 5 CONSENT: REGULAR: x ACTION: INFORMATION: x ITEM TITLE: Strategic Planning Discussion CONTACT(S): Greg Daniels, Peggy Whitaker CLOSED SESSION: (Confidential)
  • 28. Greater Lynchburg Transit Company Board of Directors ATTENDANCE LOG 2014 REGULAR (and special) BOARD MEETINGS Meeting Date 1/8/2014 Greg Peggy Daniels Whitaker Term date Term date 10/31/2015 10/30/2015 P P ("P" present - "A" absent) Lee Jennifer Jack James Christian Beaumont Martin Hellewell Mundy Jan Walker Kim Payne DePaul Term date Term date Term date Term date Term date Term date Term date 10/31/2015 10/30/2014 10/30/2016 10/30/2014 10/30/2016 10/30/2014 10/30/2016 P P P P P P A Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires appointees to attend 75% of the yearly meetings. Absences may be excused because of illness, death of family member, unscheduled or unforseen business trips, and emergency work assignments. If you are absent and one of the above events was the reason, please let Natalie Wilkens (455-4010 or nwilkins@gltconline.com) know so she can indicate the reason on the record.
  • 29. GLTC BOARD OF DIRECTORS Lee Beaumont, Secretary-Treasurer 592-3315 Liberty University, 1971 University Blvd, Lynchburg, VA lbeaumont@liberty.edu Gregory H. Daniels, President 455-3821 City of Lynchburg, 900 Church St, Lynchburg, VA 24054 greg.daniels@lynchburgva.gov Christian H. DePaul 385-1340 christian.h.depaul@ampf.com Ameriprise Financial Services, 3728 Old Forest Rd, Lynchburg, VA 24502 John “Jack” Hellewell 384-2746 4420 Williams Road, Lynchburg, VA 24503 hellewellj@aol.com jennifer@lacil.org Jennifer Martin 528-4971 Lynchburg Area Center for Independ Living, 500 Alleghany Ave, Ste 520, Lynchburg, VA 24501 James H. Mundy 846-2778 jmundy@lyncag.org Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504 L. Kimball Payne 455-3990 City of Lynchburg, 900 Church St, Lynchburg, VA 24502 kpayne@lynchburgva.gov Jan Walker 200-7740 Centra Health, 1920 Atherholt Rd, Lynchburg, VA 24505 jan.walker@centrahealth.com Margaret “Peggy” Whitaker, Vice-President 384-8178 1226 Greenway Ct, Lynchburg, VA mswhitaker@mindspring.com

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