Flex net manager for sap applications v9 1 presentation

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  • Our strategic vision for the Software License Optimization business is to provide automated license optimization solutions that have these benefits…Continuous license compliance for your critical vendors means… decreased risk of audits, avoidance of unbudgeted true-up costs, avoidance of time wasted on audit prep., and better negotiating leverage with your vendors.Accurate and Optimized license position means… having control and visibility of your software estate plus ongoing savings on licenses and maintenance.Process automation thru workflow mgmt means… improved operational efficiencyBusiness Intelligence means… being able to do Trend Analysis and What If Analysis to forecast future needs and proactively manage licensing in dynamic env.
  • Professional Limited Professional DeveloperEngine UserWeb as UserEmployeeSubstituteMulti-Client/SystemTest
  • A company manually classifies it users and pays both a license fee and maintenance depending on the user type.
  • A company manually classifies it users and pays both a license fee and maintenance depending on the user type.
  • FlexNet Manager Suite Optimization Solutions— Microsoft, Adobe, Symantec, SAP, Engineering AppsEntitlement based license optimization (MS, Adobe, IBM, Symantec)Deliver Fastest ROI with Built-in Licensing Knowledge—Product Use Rights LibrarySAP User License TypesConcurrent LicensingOptimized License Types & Application Mix
  • The next generation of tools needs to measure how the software is being used and classify each user accordingly.Simulation  reclassification recommendations Admin updates system state within SAP env.
  • Accessible by many types of users– business users, license managers, SAP administrators.
  • Flex net manager for sap applications v9 1 presentation

    1. 1. Optimizing SAP Licenses to Minimize Spend Eric Lukas Regional Director Latin America elukas@flexerasoftware.com
    2. 2. Flexera Software Statistics Highlights Performance • Top 200 Software Company • Market Leader - Entitlement and • Solidly Profitable Compliance Management (FlexNet Producer Suites) - Enterprise License • 500+ Employees Optimization (FlexNet Manager • Global Company Suite) • 80,000 Customers - Application Readiness • Over 20 Years Experience (AdminStudio, App Portal) • 20,000 FlexEnabled • Industry De facto Standard - Installation (InstallShield) Applications • Highly Skilled Consultants • Seasoned Management Team • Award Winning • 200,000,000 PC’s • FlexNet Manager Suite: • Acquisitions To Date Receiving Software CODiE Award - ManageSoft • FlexNet Producer Suite: - Intraware LLC Downloads and Updates Winner, IT Europa - LinkRight Tracker European IT Excellence - Honico GmbH Awards - SCCM Expert2 © 2012 Flexera Software, LLC | Company Confidential
    3. 3. Business Goals • Maximize Utilization of Licenses • Optimize License Allocation • Continuous License Compliance • Smart Purchase Control—Buy Only What You Need • Contract Negotiation Power—Maintenance, Agreements • Improve IT Operational Efficiency • Eliminate Unbudgeted Expenditures • Reallocate / Remix Application Licenses • Enable Chargeback Flexera Optimized3 © 2012 Flexera Software, LLC | Company Confidential
    4. 4. Software License Management ChallengesLack of Controls = $$ Large Recurring Expenses Out of $ Over-Licensed Optimal Compliance $ Poor license allocation • • License Complexity Redundant applications • • Virtualization No usage tracking • • M&A / Divestitures Open-loop procurement • • No barriers to use4 © 2012 Flexera Software, LLC | Company Confidential
    5. 5. Flexera Software Strategic VisionFor Software License Optimization Continuous License Reduced Risk Compliance Accurate/Optimized Visibility / Savings License Position Workflow Operational Management Efficiency Improved Business Intelligence Forecasting5 © 2012 Flexera Software, LLC | Company Confidential
    6. 6. SAP Licensing and Reporting Today License Administration Workbench (LAW) Report6 © 2012 Flexera Software, LLC | Company Confidential
    7. 7. SAP Doesn‘t Provide Insight Into License Utilization SAP system measurements don‘t Unnecessary license provide information purchases when 1000s on underutilized of licenses may be idle! licenses7 © 2012 Flexera Software, LLC | Company Confidential
    8. 8. SAP LAW — Poor Duplicate User Detection• LAW provides a ―Combine Users‖ option to identify multiple user accounts for the same user – Automatically combines users using one of: • User Name • Last, First Name • Accounting Number • E-mail Address • Telephone No.• Inevitably some users will not be automatically combined• LAW allows manual corrections to be made, but this is impractical for large enterprises Each duplicate user consumes an additional named user license and expense!8 © 2012 Flexera Software, LLC | Company Confidential
    9. 9. SAP Named User Licensing—Un-optimized byDesignNamed users are categorized based on their working roles and features that theyare permitted to use. This is typically a manual process, not based on actualusage of the system. SAP charges vastly different amounts for these roles. Limited Pro ? Professional ? Developer ? Test ? Employee User ? Engine User ?
    10. 10. SAP Reports on Deployed Licenses, Not which License Types should be Deployed based on Usage License types are assigned based on vague Under Unbudgeted Expenditures descriptions and manually licensed at True-up maintained master data. SAP Price per User License Type License ($) Developer $$$$$$ Paying for High Priced Over Professional $$$ licensed Licenses that aren‘t Limited Required $$ Professional Employee $ Employee Self $ Service10 © 2012 Flexera Software, LLC | Company Confidential
    11. 11. Named User Licensing & Maintenance—SAP LAW System Measurement Price List Contractual User Types Manually • Professional Classify Users • Limited Professional • Developer # Users per Type • Engine User Counted & • Web as User Consolidated • Employee • Substitute • Multi-Client/System Obligation to SAP— • Test Maintenance on licenses + new user licenses • …11 © 2012 Flexera Software, LLC | Company Confidential
    12. 12. Misclassified Users = Over Payments Price List Classify Users Contractual User Types • Professional • Limited Professional • Developer # Users per Type • Engine User Counted & • Web as User Consolidated • Employee • Substitute • Multi-Client/System Over Payment • Test ‣ Unclassified users automatically set • … to Professional ‣ Usage Not Measured ‣ Users provided unused rights ‣ Downgrade Rights Not Applied12 © 2012 Flexera Software, LLC | Company Confidential
    13. 13. Introducing FlexNet Manager® for SAP® Applications
    14. 14. Built on FlexNet Manager Platform Level 4 FlexNet Manager for SAP Optimized Applications, Microsoft, Adobe, Symantec, IBM, Ora cle & 20,000 Engr. AppsReturn on Investment Level 3 FlexNet Manager Platform Software License Optimization Continuously Compliant HAM, SAM & License Management Continuous Compliance for: • 14,000+ Vendors Level 2 • 110,000+ Applications Managed • 350,000+ Software SKUs Traditional SAM • Inventory & App Recognition • PO vs Installed License Reconciliation • Verified Oracle Solution Level 1 Installed14 © 2012 Flexera Software, LLC | Company Confidential
    15. 15. Optimization Cycle Usage Data No satellite transportsWeb Dashboard required for usageReports dataRulesBefore/After OptimizationRemixCompliance PositionContracts FlexNet Manager for SAP Applications FlexNet Manager Platform Recommendations Remediation FlexNet Manager for SAP Applications Admin Module Administration Remediation © 2012 Flexera Software LLC. All rights reserved. | Company 15 Confidential
    16. 16. FlexNet Manager for SAP ApplicationsTracks and Analyzes Detailed Usage Data What transactions and modules do I use? How long do I use the system? What’s the Optimal License Type for each User? What are my authorization roles? Have I been assigned more than one license?16 © 2012 Flexera Software, LLC | Company Confidential
    17. 17. FlexNet Manager for SAP ApplicationsDetects Idle Licenses FlexNet Manager for SAP tracks and analyzes usage data to detect idle licenses Defer new license purchases by fully utilizing the licenses you already have!17 © 2012 Flexera Software, LLC | Company Confidential
    18. 18. FlexNet Manager for SAP ApplicationsOptimizes Duplicate User Detection• Optimized license position factors in duplicate users• Duplicate rule editor supports both simple and advanced rules• High performance – takes minutes, not hours or days!18 © 2012 Flexera Software, LLC | Company Confidential
    19. 19. FlexNet Manager for SAP Applications Recommends the Optimal Named User License Type for Each User License types are assigned based on detailed usage analysis and in accordance with the contract SAP Price per Flexera User License Type License ($) Optimized Developer $$$$$$ Professional $$$ Limited $$ Professional Reduce Software Costs & Employee $ License Compliance Risk Employee Self $ Service19 © 2012 Flexera Software, LLC | Company Confidential
    20. 20. FlexNet Manager for SAP Applications Example License State Before & After Optimization FlexeraProblem Original State Optimized Optimized State Available, 0 Available, 35 30 Professional, Employee, 736 7650 0 Professional, 9 730 Employee, 55 00 Limited Professional, Limited 1350 Professional, 9 40 Cost Avoidance for New Licenses Total Licenses: 18,030 Negotiation Power Over-licensed for expensive types Licenses Available: 3,53020 © 2012 Flexera Software, LLC | Company Confidential
    21. 21. FlexNet Manager for SAP ApplicationsNamed User Reclassification Process Contractual User Types Usage Measured User Reclassification Recommendations Impact Understood System State Updated SAP System Measurement & LAW Report21 © 2012 Flexera Software, LLC | Company Confidential
    22. 22. FlexNet Manager for SAP Applications Simulations• Generate license position for one or more license rule sets• Run inactive rule sets without impacting ―production‖ rules• Explore what-if scenarios – Validate results of a rule set before making it active/production – Run best-case and worst-case scenarios Simulation: • Based on License Reclassification Collect Rules Recommendations Usage Data • What-if Scenarios & Optimized • Best Case / Worst License Position Case22 © 2012 Flexera Software, LLC | Company Confidential
    23. 23. FlexNet Manager for SAP ApplicationsUser Defined Rule Examples Users to Assign License Type Custom Rule Users with an irregular email NOT Email.EndsWith(―@mycompany.com‖) address suffix Users spending a large GetTransactionProfilePercentage(―Profile1‖) > 0.7 proportion of their time within AND specific transactions and little in GetTransactionProfilePercentage(―Profile2‖) < 0.1 others Users belonging to some roles HasRoleMatch(―Role1‖) AND HasRoleMatch(―Role2‖) but not others AND NOT (HasRoleMatch(―Role3‖) AND HasRoleMatch(―Role4‖)) User Defined Rules Made Easy23 © 2012 Flexera Software, LLC | Company Confidential
    24. 24. FlexNet Manager Platform Web Portal24 © 2012 Flexera Software, LLC | Company Confidential
    25. 25. FlexNet Manager for SAP Applications Minimize New Purchases by Optimizing SAP Licenses25 © 2012 Flexera Software, LLC | Company Confidential
    26. 26. FlexNet Manager for SAP ApplicationsCase Study: Metro GroupProblem METRO GROUP planned to introduce SAP to all of its affiliated companies increasing their usage to over 25,000 users in 31 countries. Their goal was to optimize their license purchases required to complete the expansion, but felt that their existing processes were not scalable and delivered incomplete and inaccurate information. FlexeraOptimized METRO GROUP introduced FlexNet Manager for SAP Applications which enabled them to complete the rollout with 30% fewer licenses then originally expected and allowed them to allocate SAP license costs to subsidiaries 26 © 2012 Flexera Software, LLC | Company Confidential
    27. 27. FlexNet Manager for SAP Applications Summary • Network Usage Inventory Collection – No Satellite transports are installed for usage data collection • Optimization – Optimal License Types Based on Usage – Duplicate User Detection – Idle License Detection • Simulation & ‗What If‘ Analysis – Generate license positions with user defined rule sets – Simulate Best Case and Worst Case Scenarios • Performance – User data cached, user consolidations and reporting are very fast.27 © 2012 Flexera Software, LLC | Company Confidential
    28. 28. FlexNet Manager for SAP Applications Summary • Accessibility – FlexNet Manager Platform web portal – Business reports may be viewed from any web browser • Security – Changes to user master data records performed within SAP via the Admin Module – Configurable User Access within FlexNet Manager Platform • Access to FlexNet Manager Platform capabilities: – Contract Management, – Business Intelligence & Trend Analysis – Financials – Reporting – Regularly scheduled optimizations – set and forget28 © 2012 Flexera Software, LLC. All rights reserved. | Company Confidential
    29. 29. Additional Case Studies29 © 2012 Flexera Software, LLC | Company Confidential
    30. 30. Customer Success Story – Kone Faced with an SAP audit, Kone realized they had underutilized and misclassified licenses. SAP wanted to charge them for an additional 3,209 licenses. Kone questioned the accuracy of SAPs data. With FlexNet Manager for SAP Applications, Kone was able to control costs. The total number of users that were not required to be licensed was 2,872; translating to $4.3 million in avoided software spend.30 © 2012 Flexera Software, LLC | Company Confidential
    31. 31. Customer Success Story – P&G P&G is a global organization with over 100,000 employees. With such a large estate, they lacked insight into how their employees were truly using their SAP software. Using FlexNet Manager for SAP Applications, they were able to determine that they had 30% more software than they needed. This information enabled them to negotiate a maintenance reduction with SAP and provided the leverage they needed to move to an enterprise agreement.31 © 2012 Flexera Software, LLC | Company Confidential
    32. 32. Customer Success Story – Best Buy Best Buy was required to deliver an audit measurement of their SAP production ERP system user license assignment landscape. Flexera Software performed an analysis with FlexNet Manager for SAP Applications to determine a baseline. The baseline reveled 2,600 total users, with well over 630 users designated at the more expensive Professional User Type and 1700 with no designation--all considered Professional by SAP. Using FlexNet Manager for SAP, Flexera Software optimized the user landscape down to 1700 users. Only 540 required Professional licenses. Best Buy was able to save over $1.2 million in up-front expected software acquisition expenses, as well as the associated maintenance costs.32 © 2012 Flexera Software, LLC | Company Confidential

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