Word Basics
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what you'll learn
● The basics of Microsoft Word application
– Launching and closing the application
– Identifying the application interface
– Typing in your first document
– Saving your document
– Reopening your saved documents / files
– Using toolbars
● Basic formatting
● Changing font face, size, style and color
● Playing around with paragraph justification, indentation, spacing
● Manipulating text through select, cut, copy and paste
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exercise > launch application
● Navigate to Start -> All Programs -> Microsoft
Office -> Microsoft Office Word 2003
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introducing microsoft word
Title
bar
Menu
Toolbar
Cursor
New, empty Window
document controls
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exercise > menu and exit
● Click on any of the
menu
● Look at the list of
things to do
– Try Exit
● That's how you
close the Word
application
● You can also use
the Window
controls
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happens everytime
● Whenever you launch Word,
– it gives you a new Word document
– the document is empty
– by default, the name is 'Document1'
– the name is displayed on the Title Bar
● You can either
– continute editing Document1
– open another saved Word Document
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exercise > basic keyboard skills
● Use the keyboard
– Type your full name
– Type your full address
● Hints
– to get on a new line, press Enter
– to move the cursor around, use the arrow keys
– to delete something, press the Backspace key
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exercise > save your file
● Do this
– Find the File menu
– Click on it
– Save the file
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save dialog
● Word will ask
you where to
save the file
● Best place
– My Documents
● Choose the
name of the file
● Click Save
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exercise > open a saved file
● Do this
– Close Word
– Launch Word again
– Go to File -> Open
– Select the file we just saved
– Note the Title Bar
● it should display the name of the recently opened file
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exercise > new file
● You already have a
file / document
opened
● What if you want to
work on a new file,
and edit two files at
once?
– Go to File -> New
– Select Blank document
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sidestep for a bit
● What have we learned?
– Launch the Word application
– Close it
– Save a document
– Open a saved document
– Create a new document
● Any questions?
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toolbars... chocolate bars...
● Toolbars are 'shortcuts' for menus
● Remember how to
– open a file? This is a
Standard
– save a file? Toolbar
– create a new file?
● We can use the toolbar! Try them!
Open file Print file
New file Preview file
Save file before printing
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more toolbars...
● Word has two default toolbars
– Standard
– Formatting
● Remember, whatever shortcuts you see on the
Formatting Toolbar can actually be reached using
the Format Menu
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exercise > small paragraph
● Do this
– Write a paragraph about your own
self
● Name
● Address
● What do you do? Working as?
Studying in what year?
● Your 3 favorite colors
● Your favorite food and drink
● Hobbies
● Anything!
– Save the file with the name 'Myself'
● Next, we're going to use the
Formatting Toolbar!
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exercise > select to format
● To format
– to change the appearance and style
of a particular element in a Word
document / file
● Element?
– A whole paragraph
– A single word
– A sentence
● How?
– Select that element first!
● Click and hold, drag and release
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exercise > formatting frenzy
● Explore the Formatting Toolbar, and do these
exercises
– Change font face
● Change the font face of your name
– Change font size
● Make the whole paragraph bigger
● Enlarge your name so that it's bigger than the rest
– Change font style (bold, italic, underline)
● Assign any or all the styles to your address
– Change font color
● 'color' your favorite colors!
– Feel free to format more!
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sample job
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exercise > paragraph formatting
● Select the whole paragraph
● Play around with these options in the Formatting
Toolbar
Align Left Center Justify Line Spacing
Align Right
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exercise > paragraph indentation
● Observe the ruler and indents
Right indent
First-line indent
Left indent Hanging indent
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sidestep for a bit
● What have we learned?
– Toolbars
● Standard
● Formatting
– Formatting
● change font face, size, style and color
● change paragraph justification and line spacing
● change paragraph indentation
● Any questions?
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cut, copy, paste trick
● How to quickly move your last sentence to be the
first sentence?
– Solution 1
● type the whole sentence back as the first sentence
● delete the last sentence at the end, OR
– Solution 2
● select the last sentence
● cut it
● go to the beginning of the paragraph
● paste it!
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exercise > cut and paste
● Here's the replay
– select – cut (Edit -> Cut)
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exercise > cut and paste (cont)
– go to the start of the – done!
paragraph (click there)... and
paste! (Edit->Paste)
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exercise > cut vs copy
● You can actually perform copy instead of cut
– What's the difference?
● Cut takes away the selected portion
● Copy makes a copy of the selected portion
● How the pros do it
– Using the keyboard!
● Ctrl + C for Copy
● Ctrl + X for Cut
● Ctrl + V for Paste
– Repeat previous exercise using keyboard only
● Another great hint
– You can paste same thing multiple times!!!
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exercise > undo and redo
● There is a feature in Word
that no one can live without
– ability to undo or redo changes!
● Try deleting any part of your
paragraph
– Now type Ctrl + Z (Edit->Undo)
– What do you see?
– Now type Ctrl + Y (Edit->Redo)
– What do you see?
● Undo and Redo is located
under the Edit menu
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end of module
● What have we learned?
– Cut
– Copy
– Paste
– Keyboard shortcuts
– Undo
– Redo
● Any questions?
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