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10/3/13 Meet the Primes workshop: tips for interviews

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jFor professional services RFPs

jFor professional services RFPs

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  • 1. This Presentation will Cover Tips on Consultant Interviews Other Useful Tips Congratulations! Your firm has been selected to  participate in the next step of the proposal selection  process. 
  • 2. Notification Letter Your firm will be notified that it was selected for interviews. The notification will contain information about your interview: Date, Location, Time Interview Format  (Presentation/ Q&A / Wrap‐Up) Contact information Who must be present?  How many handouts and /or setup information Useful Tips: Ensure that your contact information is in your proposal. Assemble key team members that best represents your proposal.  Review the notification letter with your team.  If you have special requirements for your presentation, check with the Agency  for accommodations.   Ask Contracts Administrator (Point of Contact) if you have questions
  • 3. Interview Format A “typical” interview format contains the following: (check‐in/set‐up 15 minutes prior to interview) Introduction/Presentation 15 minutes Question/Answers 40 minutes Wrap‐Up 5 minutes Useful Tips: Stay within the allotted time.  Rehearse with your team to ensure you are familiar with  the project/work and the Agency in general. Get to the point, don’t ramble. Project Manager (PM) must maintain control and focus  of team.
  • 4. Day of Interview Make sure your team knows the meeting location Wear name tags to make it easier for the panel to  remember the key members Make sure you have the correct number of handouts  or displays Make sure that you have all equipment needed Useful Tips: Be on time. The Review Panel may only be interviewing  on this day and may not be able to make changes to their  schedule. Have a backup plan in case of emergency.
  • 5. Presentation Introduction This is a brief overview of your firm, highlight of project  understanding and what makes your firm right for the  work Useful Tips: Check the selection criteria and emphasize your  strengths in these areas. 
  • 6. Question and Answer The Consultant Panel will ask a series of questions. They may ask the team or a specific member of the  team Useful Tips: Understand the question before you answer.  Designate a team speaker or assign the question to a  team member.  Know your team. Panel members like team  cohesiveness.
  • 7. Wrap‐Up This is a quick overview of your interview and  opportunity to ask the evaluation panel questions.   Useful Tips: Re‐affirm your commitment to the project Reiterate how your team is the best candidate to  deliver the scope of work that serves the “best  value” for the Agency
  • 8. Other Useful Tips Avoid unnecessary marketing of firms Avoid gimmicky approaches to presentation Know the Agency Know the Project Keep answers succinct and meaningful… don’t ramble Use relevant experience as examples PM should lead team, not dominate Not everyone needs to answer a question Keep momentum – be energetic 
  • 9. Questions

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