Quaker Campus: Gmail experiments Neslie Tumulac July 29, 2009
In this powerpoint: QC official emails New QC section emails & features Section contact list Color & task list How to add email to task list QC Google site Accessing Storyboard document
Official emails email@example.com - our official email. Easy to remember, easy to hand out, official Whittier College email. Forwards to firstname.lastname@example.org email@example.com- our official email for ads. Also forwards to firstname.lastname@example.org email@example.com- receiving inbox. Receives press releases, general inquires, forwarded emails, etc. For communicating with QC staff, WC, etc. Has capability to write email AS firstname.lastname@example.org Editors know password
QC staff emails email@example.com - green firstname.lastname@example.org - yellow email@example.com - orange firstname.lastname@example.org - blue email@example.com - red firstname.lastname@example.org - purple email@example.com WHAT’S NEW? Each QC section will have their own Gmail account. Each account will have:
A color theme (for organizational purpose)
A task list
All the section emails in their contact list
The other QC staff will have Gmail access through their own account: qcstaffer
QC section emails All of the section emails have been set up with a contact group in their account called “QC STAFF EMAILS” This contains all of the new section emails so that staff members don’t have to remember the separate email addresses.
Color theme & Tasklist Each section will have their own color scheme so that they can easily be distinguished on our shared computers. The task list allows each section to create and check off tasks for their section. This task list will stay open unless minimized by user.
Instructions for adding an email to the task list You’ve received an email relating to a potential story. Now you want to remind yourself to look at that email again later.
Instructions for adding an email to the task list Open the email Click on the more actions button Select “ADD TO TASKS”
Instructions for adding an email to the task list The task will appear in your task list and you can edit the title if you wish. Next time you sign onto Gmail you’ll see this task on your task list along with a link to the original email.
QC Google site The Google site is accessible by all QC gmail accounts. Some of the main features include the Storyboard, calendar, & file uploads. The storyboard is a Google document accesible by all QC gmail accounts. It is viewable on the google site and a link is provided at the bottom of the storyboard.
Storyboard document QC staffers can sign in with the staff email and access the storyboard document. Each issue will have a storyboard list. Staffers can sign up for stories. When document saves, it will be updated at the Google site