Working with Dates using Microsoft Excel & DateDif Function<br />
Introduction to Excel Dates<br />Internally Microsoft Excel stores dates as numbers<br />You can perform simple addition &...
Introduction to Excel Dates<br />To insert a date which automatically updates you can use a built in function:<br />=DATE(...
Calculating Difference in Days – Example 1<br />Suppose if I want to calculate my age in days i.e. how many days I have sp...
But what about difference in months & years!<br />
Introduction to DATEDIF function<br />The answer to the question about month & year is DATEDIF<br />You can calculate diff...
Syntax of DATEDIF<br />=DATEDIF(start_date, end_date, “interval” )<br />The function have 3 parameters<br />start_date: Th...
“interval”<br />You can have any of the following values for the “interval” parameter:<br />“d”: This parameter is used if...
Calculating Difference of Months & Years – Example 2<br />d=Days<br />Functions<br />Results<br />m=Months<br />This says ...
Concatenating results / combining results – Example 3<br />Say we want that Excel should display all the result in one cel...
Conclusion<br />Microsoft Excel treats dates as numbers<br />You can perform addition & subtraction operations on dates<br...
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Excel DATEDIFF Function

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This presentation is developed to impart understanding of Microsoft Excel's one of the most unique and powerful function DATEDIF. Which helps in calculating difference between dates.

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Excel DATEDIFF Function

  1. 1. Working with Dates using Microsoft Excel & DateDif Function<br />
  2. 2. Introduction to Excel Dates<br />Internally Microsoft Excel stores dates as numbers<br />You can perform simple addition & subtraction calculations using + & - operators<br />You can type dates either in the format of mm/dd/yyyy (if your regional settings is set to American date) or dd/mm/yyyy (if it is in British format)<br />But the safest way is to type ddmmmyy i.e. 10sep09 will automatically converted by excel to a date representing 10-Sep-09<br />
  3. 3. Introduction to Excel Dates<br />To insert a date which automatically updates you can use a built in function:<br />=DATE()<br />If you want to enter a static current date you can also use the following shortcut key:<br />Ctrl + ;that is press control key hold it down and along with that press ; key<br />
  4. 4. Calculating Difference in Days – Example 1<br />Suppose if I want to calculate my age in days i.e. how many days I have spent till my birth in this world and if today’s date is 07-Oct-09, I can use the minus operator to do that:<br />My date of birth<br />Today’s date<br />I can use – minus operator<br />This represents number of days I am alive<br />
  5. 5. But what about difference in months & years!<br />
  6. 6. Introduction to DATEDIF function<br />The answer to the question about month & year is DATEDIF<br />You can calculate difference of months & years between two dates by using DATEDIF<br />It’s one of the functions which is very rarely found in the Microsoft’s documentation for some good reasons<br />
  7. 7. Syntax of DATEDIF<br />=DATEDIF(start_date, end_date, “interval” )<br />The function have 3 parameters<br />start_date: This is the date from which you want to calculate the difference this date should be an older date than the end_date.<br />end_date: This date is the date to which you want to calculate the difference, it should be higher than the start_date.<br />“interval”: As the syntax shows it should be included in “ … “ inverted commas, number of options in next slide.<br />7<br />
  8. 8. “interval”<br />You can have any of the following values for the “interval” parameter:<br />“d”: This parameter is used if you want difference in days<br />“m”: This parameter is used if you want difference in months<br />“y”:This parameter is used if you want difference in years<br />“md”: This parameter is used if you want difference in days over months<br />“ym”: This parameter is used if you want difference in months over year<br />
  9. 9. Calculating Difference of Months & Years – Example 2<br />d=Days<br />Functions<br />Results<br />m=Months<br />This says that I am 31 years 0 months & 23 days old<br />y=Years<br />ym=Monthsover Year<br />md=Daysover Month<br />
  10. 10. Concatenating results / combining results – Example 3<br />Say we want that Excel should display all the result in one cell i.e. 31 years 0 months & 23 days I can get help from & ampersand operator<br />Text are enclosed in “ … “ inverted commas i.e. “I am “<br />DATEDIF function itself which will return the required values<br />To attach any text with formula value we put & ampersand sign outside the “ … “ inverted commas<br />
  11. 11. Conclusion<br />Microsoft Excel treats dates as numbers<br />You can perform addition & subtraction operations on dates<br />When you type date it will convert the date as per the regional settings of your computer you can play safe by typing dates as mmdddyy10oct09<br />If you want to calculate difference of dates for the intervals of months or years or even days over months and months over year you have a function DATEDIF which you can use<br />Please comment if you like it, or have any<br />suggestions.<br />11<br />Photo Courtesy – www.freedigitalphotos.net<br />
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