Excel

Let’s learn a bit about Excel Excel is used to create spreadsheets which keep track of numerical data They help to answer “How Many?”

People who track budgets, inventories, payrolls, and scientific data, might also use spreadsheets to create charts & graphs. Spreadsheets are used to organize data that includes numbers.

Each of the boxes in a spreadsheet is called a cell . Spreadsheets are made up of vertical columns and horizontal rows . ------------------------This is a row ------------------------ This is a column. a cell

What information is in cell A6 ? B2 ? Each cell has a specific name consisting of a column letter and a row number . C1 D5 E9

You will find Chart in the Insert menu. Choose the type in the directions. If you don’t know where to find something… LOOK!!

Select Cells A1 to F1. Go to the Format menu and choose Format Cells Choose the Alignment Tab and click on Merge cells, then click on OK

Choose the Font Tab and select a font, color, and size, then click on OK Let’s Change the Font. Go to the Format menu and choose Format Cells.

Put your heading in the merged cells. Write the colors of the color wheel in column A.
Put 25 in cell B2
Go to the Edit menu
Choose Fill
Choose Down

Go to the Insert menu
Choose Chart
Click and drag to select all the colors in column A and numbers in column B

Click to get a preview The Chart Wizard will pop up Choose Pie Chart

We now have a chart but the colors do not match the labels!

There is a little trick to selecting that box:
First select the box with all the labels
Then select the word
Then select the little box
Click into the little colored box to the left of the word Red Choose the color closest to the label and click OK

Now we have a proper color wheel!

Change the number for the primary colors so they are larger. Change the number for the tertiary colors so they are smaller.

Double clicking into the slices will give you a Format Data Series pop up window for changing how the slices look Selecting specific slices will also allow you to move them The BEST LOOKING pie chart will get a PRIZE !!

Put your heading in the merged cells.
Open your package of Skittles.
Write down the colors in Column A
Write down how many of each color in Column B
N o E a t i n g Y e t ! ! !

Click into Cell B7
Go to the Insert Menu
Choose Function
Functions start with an equals sign Choose Sum & OK

The formula for addition is: = SUM (cell # : cell # ) We are adding cells B2 to B6 If you change any of the numbers, the sum will change

M a k e a B a r G r a p h ! The B e s t L o o k i n g bar graph will get a P r i z e ! ! !

Decide on a theme for your party and reflect that in your spreadsheet List up to 10 party items in column A & label “Party Items” Column B is for “Cost of Each”, Column C is for “Amount or Quantity”

We will insert a space for a picture in front of column A Select the whole Column A by clicking into the cell labeled A Go to the Insert menu and choose Columns

If you have a pic to use, go to the Insert menu, Choose Picture and From File You could also copy and paste something from the internet Adjust your column width to fit your image

Select cells C2 to C11 only
Choose the Format menu
Click on Cells
Click on the Number tab
Choose Currency
When we work with money we need to format the cells for currency.

Put a price for each item in column C. The format will put in the dollar sign. Put in a number for the amount based on the number of guests, etc.

Select cell E2 only
Go to the Insert menu and choose Function
We want to multiply the cost of each item by the quantity
Choose the function PRODUCT & Click on OK

The function automatically chooses the correct cells to multiply. The formula is: = PRODUCT (C2 : D2) Click on OK The formula does the work and the cell is filled with the correct answer

Click and drag from cell E2 to cell E11 Go to Edit and Choose Fill & Down The formula will copy down in direct relation to the cells in that row Format the cells in column E for currency

In Cell E 12, put the formula that will add up all your expenses. There will be a prize for the Best Looking Correct Spreadsheet!

Excel

by Noreen Strehlow on Sep 18, 2008

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