Jci mentoring program

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  • To have your National or Local Organization’s logo appear automatically on every new slide, follow the instructions below. Click on View-> Master -> Slide Master Click on Insert-> Picture-> From file and select the file of your logo. Or copy and paste your logo from another document. Move your logo into the lower left corner, as indicated by the gray box. If it is necessary to reduce the size of the logo, be sure to maintain the proportions by holding down shift when using the arrow at the corner of the picture to resize. Increasing the size of the logo image may make the image blurry or degraded and is not recommended. After your logo is in the correct position on the cover slide, select the second Master Slide shown at left. Click on Insert-> Picture-> From file and select the file of your logo. Or copy and paste your logo from another document or page. Move your logo into the space indicated by the gray box, keeping in mind the recommendations above. Click on the button “Close Master View” or click on View-> Normal. Delete the gray boxes to show your logo. Para que el logotipo de tu Organización Nacional o Local aparezca automáticamente en todas las diapositivas (“slides”), en la posición donde está el cuadro gris, sigue las instrucciones que aparecen a continuación. 1. Haz clic en Ver -> Patrón -> Patrón de diapositivas 2. Haz clic en Insertar-> Imagen -> Desde archivo y selecciona el archivo donde se encuentra tu logotipo. También puedes copiar el logotipo de otro documento y pegarlo (“paste”) en la diapositiva. 3. Traslada el logotipo hasta la esquina inferior izquierda, donde está el punto rojo. Si necesitas reducir el tamaño del logotipo, asegúrate de conservar las proporciones manteniendo presionada la tecla de mayúsculas (“shift”) mientras utilizas la flecha para agarrar la imagen por una esquina y alterar el tamaño. No es recomendable aumentar el tamaño del logotipo, ya que esto puede causar que la imagen se vea borrosa o pierda calidad. 4. Una vez que el logotipo se encuentre en la posición correcta en la diapositiva que servirá de portada de la presentación, selecciona la segunda Diapositiva que aparece a la izquierda. 5. Haz clic en Insertar-> Imagen -> Desde archivo y selecciona el archivo donde se encuentra grabado tu logotipo. También puedes copiar el logotipo de otro documento o página y pegarlo en la diapositiva. 6. Traslada el logotipo hasta la esquina inferior izquierda, donde está punto rojo, teniendo en cuenta las recomendaciones indicadas anteriormente. 7. Haz clic en el botón “Cerrar Vista Patrón” o haz clic en Ver -> Normal. 8. Borra los cuadros grises para que se pueda ver tu logotipo. Pour que le logo de ton Organisation nationale ou locale apparaisse automatiquement sur chaque nouveau transparent, veuille suivre les instructions ci-jointes. 1. Clique sur View-> Master -> Slide Master 2. Clique sur Insert-> Picture-> (insérer image) dans fichier et sélectionne le fichier de ton logo. Tu peux aussi copier et coller ton logo d’un autre document. 3. Déplace ton logo pour le placer en bas à gauche, comme l’indique la case grise. Il se peut que tu aies à diminuer la taille du logo. Dans ce cas veille à garder les proportions en appuyant sur la touche shift lorsque tu utilises la flèche sur le côté de l’image dont tu souhaites changer la dimension. Si tu augmentes la talle du logo, il se peut que l’image soit déformée ou pas très nette et donc il n’est pas recommandé de le faire. 4. Une fois que ton logo se trouve à l’endroit voulu sur le transparent de garde, sélectionne le deuxième Master transparent qui apparait à gauche. 5. Clique sur Insert-> Picture-> dans fichier et sélectionne le fichier de ton logo. Tu peux aussi copier et coller ton logo d’un autre document ou page. 6. Déplace ton logo dans l’espace indiqué par la case grise, en tenant compte des recommandations précédentes. 7. Clique sur la touche “Close (fermer) Master View” ou clique sur View-> Normal. 8. Supprime les cases grises pour que ton logo soit bien visible.
  • JCI uses the slogan to communicate what the organisation helps members achieve: to Be Better - better people, better leaders, better managers, better professionals, better citizens of communities, better business owners, better politicians and better parents.
  • JCI uses the slogan to communicate what the organisation helps members achieve: to Be Better - better people, better leaders, better managers, better professionals, better citizens of communities, better business owners, better politicians and better parents.
  • JCI uses the slogan to communicate what the organisation helps members achieve: to Be Better - better people, better leaders, better managers, better professionals, better citizens of communities, better business owners, better politicians and better parents.

Transcript

  • 1. The leader in You Mentoring Program for JCI members Developed by Narelle Stoll CNT Trainer JCI Virtual Community
  • 2. Welcome to The Leader in You
    • You have just watched the JCI Induction and you may now be now thinking.
    • Wow great organisation!! But where to from here??
    • This presentation is to serve as your guide and get you started in your JCI career
    • As there is a lot of material on each topic. This program provides only a summary of each area.
    • To get the most out of the program it is encouraged that you read the reference material and complete at least one of the suggested activities.
  • 3. About this presentation
    • This presentation is made of a series of modules containing brief information, recommended readings and activities
    • While the suggested timeframe for each module is one month there really is no time limit.
    • To get the best our of this course get a folder with paper to allow you to write down information and download and save articles and other useful information
    • Don’t forget to use your buddy or mentor
    • to assist you on your journey
  • 4. JCI Learning by doing
    • As you might recall JCI is all about developing leadership skills of young adults so they can become effective leaders in their communities. This is done through
    • Formal and informal courses
    • Member active participation in JCI activities
  • 5. Steps to success
  • 6. Steps to success
    • What each of these steps represent is a skills you need to develop towards you becoming a leader
    • They have been arranged in a logical order to assist you progress and grow in your own pace
    • So lets start with Module 1 Clarity
  • 7. Module 1 Clarity
    • “ If you don’t know where you are going. Any road will take you there.”
    • Lewis Carroll
  • 8. Purpose of Clarity
    • As you might have discovered JCI offers a world of possibilities.
    • However without a structured plan in place you may find yourself drifting and at the end of year feeling disappointed you did not get what you wanted out of the organisation.
    • A written JCI career plan will give you direction
  • 9. What are some examples of JCI goals and activities
    • Goal
    • Develop skills in public speaking
    • Develop skills in team work and meeting deadlines
    • Develop skills in leadership and management
    • Develop skills in meeting protocol and chairmanship
    • Activities
    • Participate in icebreaker activity at Chapter
    • Be a member of a project or commission team
    • Be a event coordinator or Project Management
    • Be elected to the Chapter board
  • 10. Benefits of setting goals
    • Gives you direction in all areas of your life
    • Gives you purpose
    • Puts drive and passion into your life
    • Format for setting goals (SMART)
    • Specific
    • Measurable
    • Achievable
    • Realistic
    • Timely
  • 11. About JCI
    • As well as understanding what you want to achieve in the organisation. It is probably worth understanding what JCI is about. Here is a recap of the vision, mission and slogan
    • JCI Vision
      • To be the leading global network of young active citizens
    • Mission
      • To provide development opportunities that empower young people to create positive change
    • Slogan ‘ Be Better’ (click on to watch video)
  • 12. JCI History
    • Our global organization of 200,000 young active citizens grew out of the vision of one St. Louisan more than 90 years ago as a constructive approach to civic problems.
    • Founded in 1915 in St. Louis, Missouri, USA by Henry Giessenbier, the movement spread, and Junior Chamber International was founded with eight other countries in 1944
  • 13. Some JCI terms
    • JCI is full of acronyms. Here are some common terms
    • NOM- National Organisation Member (e.g USA)
    • LOM- Local Organisation Member or Chapter
    • TOYP- Ten Outstanding Young Persons of the world
    • Area Conference- JCI is divided into four areas (Asia, Africa, Europe and Americas) –each with its own conference. Usually held in May/ June
    • World Congress- Main JCI annual event- held in November
  • 14. Useful resources
    • JCI Free Courses (don’t forget to log in)
    • Smart Goal setting
    • Wide angle
    • Get a Flying Start
    • Power to reinvent yourself
    • The successful executive
    • Success Training
    • JCI Mission, Vision and Values
    • Videos
    • What is JCI
    • Other non JCI material
    • Pathways to Effective Leadership
    • Learning and Development plan
    • Goal setting resources
    • Personal  Development
  • 15. Activity
    • Watch the following video
    • Write down the goals of the people featured in the video or a person that inspires you
    • Download and read the resource information on goal setting
    • Download and read the Learning and Development plan
    • Decide what goals you want to achieve for the next six months
    • Write them on the learning and development plan
  • 16. Module 2- Connect
  • 17. The magic of networking
    • One of the attributes of a successful leader is to have a wide circle of contacts and resources to draw on
    • This is achieved through successful and targeted networking
    • JCI provides many networking opportunities for members at local, state national and international events
    • Meeting new people can be a daunting experience
    • So here are some tips to get you started
  • 18. Some tips on being a successful networker
    • Do your homework-Know why you are going to the event
    • Dress appropriately
    • Take business cards
    • If you don’t know anyone start with small groups of (2-3) people
    • Introduce yourself with handshake, smile and eye contact
    • Maintain interest in the person
    • Avoid topics that might offend
    • Exchange cards- write date of event when you receive the card
    • Work the room, don’t stay in the one place
  • 19. Exercise
    • Watch video on correct way to shake hands
  • 20. Useful resources
    • JCI Free Courses (don’t forget to log in)
    • Managing the Mingling
    • Networking be a better performer
    • Networking weaving a tight web
    • JCI Social Networking sites (see bottom of the page)
    • JCI Official Course
    • JCI Networking
    • Other non JCI material
    • How to Network
  • 21. Activity
    • Before you attend your next JCI function write down the following on a piece of paper
    • What is the purpose of the event?
    • Why am I attending?
    • What type of people I want to network with?
    • What can I offer them?
    • Put these skills into practise at the next event
    • 2. Sign up to JCI Social networking sites if you have not already done so.
    • 3. Go to the National and International websites and make a list of events happening this year. Make a plan to attend one of these events
    • in the next two years.
    • 4. Sign up for JCI Networking if it is in your area
  • 22. Module 3-Community
  • 23. Chapter (LOM) Structure
    • This module is all about you become involved in your Chapter Community
    • As discussed in induction. A Chapter is made up of a number of Programs or events.
    • Every member has the opportunity to participate in any one
    • of these areas
  • 24. Getting involved
    • By being involved in assisting with Chapter events
    • You can gain some valuable skills.
    • Time management
    • Networking
    • Protocol
    • Event Management
    • Lateral thinking
    • Marketing and Promotion
    • Budgeting
    • Public speaking
  • 25. Different type of roles
    • There are a variety of different roles you can take on within a team. These can include
    • Marketing/ PR person
    • Logistics- venue hire/layout/catering
    • Event promotion
    • Financial manager
    • Sponsorship
    • Guest speaker liaison person
    • Just remember, unlike work no qualifications
    • or expertise required. Just a willingness to give
    • it a go
  • 26. How to be an effective team member
    • Turn up to meetings on time
    • Participate in discussion
    • Take a note book to jot down actions you are required to do
    • Commit to actions in the specified time
    • Be honest and communicate in advance if unable to complete a task
    • Support and assist other members of the team
    • Take initiative if you see a task requires doing
    • Be positive and enthusiastic
    • Don’t forget to wear JCI badges when hosting a
    • Public event
  • 27. Notes on formal events
    • Your chapter may have the opportunity to host an international visitor or local dignitary (Mayor, Member of Parliament)
    • Events of this type usually involve a special procedure for how the event is to be run
    • These types of events will normally have a dress code, running sheet, Master of Ceremonies and formal activities like toasts, speeches and presentations.
    • Information on JCI Protocol can be located in the resource page
  • 28. General etiquette at formal events
    • Respect the dress code for the event
    • Turn up to the event at the prescribed time
    • Address the guest formally by correct title when introduced
    • Ensure you stand and be silent when asked to do so by the Master of Ceremonies
    • Respond to a toast when requested
    • Mind your manners-avoid comments that may offend
    • Wear your JCI badges
    • If seated at a table know your table manners
    • and the correct position for the cutlery and glasses
  • 29. Useful resources
    • Other non JCI material
    • Event Management
    • Event Management document and templates
    • Guide to JCI Protocol
  • 30. Activity
    • 1. Obtain a copy of your Chapter organisation chart and event calendar
    • Write down all the JCI activities and events coming up within the next two months
    • Write down two events and roles you would be interested in participating in
    • Contact the event coordinator to make
    • arrangements to attend your first meeting
  • 31. Module 4- Communicate
  • 32. Opportunities to develop confidence in Public Speaking
    • JCI offers many opportunities for members to gain confidence in public speaking. These include
    • Participation in formal courses
    • Participating in public speaking/debating competitions
    • Delivering verbal report to a meeting
    • Promoting an event to Chapter members
    • Participating in a Chapter icebreaker event
    • While public speaking may seem like a nerve racking event JCI provides the supportive environment to
    • develop even the most shyest members
    • self confidence
  • 33. Tips on improving your public speaking skills
    • Do your research- know your audience
    • Research your topic well
    • Allow sufficient time to prepare and practice your speech
    • Write your speech out in full and read it out loud before converting to cards
    • Practice your speech using hand cards
    • On the day dress professionally with minimum jewerly
    • Maintain eye contact with your audience
    • Speak slowly and clearly
    • Smile and look enthusiastic
    • Finish your speech when requested to do so
  • 34. Exercise
    • Watch the following video
    • Make notes on what makes these people great speakers
    • Make notes on what you think you need t do to improve your public speaking skills
  • 35. Useful resources
    • JCI Free Courses (don’t forget to log in)
    • Active Listening
    • Lend your ears
    • Shut up and listen
    • What you heard is not what I said
    • How to win any debate or argument
    • JCI Official Course
    • JCI Presenter
    • Other non JCI material
    • Public speaking course
    • Public speaking documents
    • Icebreakers
    • Public speaking resources
  • 36. Activity
    • Here are some suggested activities to assist you to get confidence with public speaking
    • Prepare a verbal report and present it at the next committee meeting
    • Participate in a Chapters icebreaking activity
    • Get two friends involved in a fun ice breaker activity at your next Chapter meeting as the speakers
    • Introduce or thank a guest speaker at your next meeting
    • Promote a Project or event you are working on
    • to the Chapter
    • Prepare an article for the newsletter
    • Attend JCI Presenter if it is in your area
  • 37. Module 5- Corporate Social Responsibility
  • 38. About JCI Projects
    • There are many projects JCI Chapters conduct both at local as well as International level
    • JCI Projects have two functions.
    • 1. Develop members leadership skills
    • 2. Develop and improve communities at both local and international level
    • Members have opportunities to participate in Projects at all levels of the organisation
  • 39. Skills members can develop
    • As well as the skills listed under module 3 members will also develop the following skills
    • Leadership
    • Cultural awareness
    • Planning
    • Volunteer Resource management
    • Teamwork
    • Budgeting
    • Chairing and running meetings
    • Media relations
    • Grant applications
    • Award submissions
  • 40. Your focus for this module
    • This is now your opportunity to step up and use the skills you have developed in modules 2 and 3 to lead a project or event team.
    • This skill not only requires you to have developed skills in planning ,but also the ability to inspire and motivate others
  • 41. Tips for successful Project Management
    • Ensure you have developed a Project Plan with clearly defined objectives and roles
    • Recruit your team based on what you need to deliver
    • Communicate your plan to the team defining clearly the activities that need to be achieved by each role
    • Develop written position description for each role
    • Have a established meeting schedule where actions are reviewed and issues discussed
    • Ensure minutes are taken and circulated in a timely manner
    • Communicate with team members regularly
  • 42. Useful resources
    • JCI Free Courses (don’t forget to log in)
    • Project Management
    • New members Project
    • Win others to support your ideas
    • Customer satisfaction comes first
    • Magic tips in motivation
    • Climate in Crisis
    • Promoting Active Citizenship by helping achieve the UN MDGs,
    • JCI Active Citizen Framework
    • JCI Active Citizen Video
    • JCI Programs
    • Nothing But Nets, Ten Outstanding Young Persons
    • JCI Official Course
    • JCI CSR
    • Other non JCI material
    • Project Management resources
    • Project Management documents
    • Project Management
    • How to Lobby
  • 43. JCI Active Citizen Framework
    • JCI has also developed guidelines on how members can become more active in their communities.
    • Watch this video for more information
    • Discuss what you can do to make a difference
  • 44. Activity
    • Offer to chair a community project or JCI Program your Chapter is involved in
    • Read your local paper. Identify a cause or project your chapter can become involved in. Prepare a project proposal and present to a council meeting
    • Speak about a cause or area of interest at your next Chapter event
    • Offer to invite a guest speaker from a community organisation to your next event your Chapter members might be interested in
    • Attend JCI CSR if it is on in your area
    • Prepare a press release
  • 45. Module 6- Chair
  • 46. What this module is about
    • The purpose of this module is to introduce you to the process for running a formal meeting
    • This module is for those members who have stepped up to take on a board position in their Chapter
  • 47. Project vs Board meetings
    • While you were a Project chairman you would have had the opportunity to run meetings
    • Normally meetings of this type are run informally with minutes used as a agenda
    • Board meetings are different due to the Governance or legal responsibilities that board members have in ensuring the Chapter is financial and all business is conducted in accordance with JCI objectives and Chapter Constitution
    • The next slide covers some of the different activities
    • that occur at board meetings
  • 48. Activities at Board meetings
    • Chapter Constitution- Governing or Legal document on how a Chapter is to be run. Managed by the General Legal Counsel
    • Agenda - sets out items to be discussed- Circulated by chairman 1 week before meeting.
    • Chairman- Person that runs the meeting. Ensures the meeting runs to time and Agenda is followed
    • Minutes- Taken and circulated by the secretary. Provides an account of what was discussed at the meeting
    • Written reports- 1 page summary tabled by each board member of their activities for the month
    • Motions- Formal method by which decisions are made
    • on changes to the Chapter
  • 49. Annual General Meeting
    • An annual formal meeting held each year
    • Activities that are completed at this meeting include
    • Presentation of financial reports
    • Election of the board of directors
    • This meeting is normally chaired by a non-
    • board member
    • Procedure for the organisation and conduct of this meeting is set out in the Chapter constitution
  • 50. Tips for delivering a report (1-2 minutes)
    • Prepare what you are going to speak on
    • Structure the report in the following format ( no more than 3 points under each heading)
    • What was/is the event about
    • Progress to date
    • Further action to be taken
    • When called stand and address the chairman and the audience
    • Speak clearly and stick to the points on the page
    • Finish within the time allocated
    • Conclude with the words “Mr/ Madam Chairman
    • I would like to table my report.”
  • 51. Tips for chairing a meeting
    • Prepare and circulate the agenda one week prior to the meeting
    • Read the constitution and parliamentary procedures for chairing meetings. Seek assistance from General Legal Counsel if unsure about procedures
    • Request board members reports one week prior to the meeting so they be distributed with the agenda
    • Start the meeting on time
    • Stick to the Agenda
    • Remain impartial, professional and objective. Take charge if the meeting is running over the agenda or becoming heated due to a sensitive matter being discussed
    • Allow everyone to have a say.
  • 52. Exercise
    • Watch the following video on chairmanship
    • Make notes on what they did well and what areas they can improve
  • 53. Useful resources
    • JCI Free Courses (don’t forget to log in)
    • 360 Degree Leadership Negotiation skills Take off to Greatness Team Miracle Time Management for Leaders Bridging conflicts Decoding the leaders message Help others
    • The Chair People centred Management
    • JCI Official Course
    • JCI Admin
    • JCI Local Action Guides
    • Other non JCI material
    • Not for profit management
    • Running a meeting
    • Meeting procedures
    • Strategic Management
  • 54. Activity
    • At your first meeting after being elected to the board present a report to the Chapter meeting on your role and areas of responsibilities
    • Prepare and present a motion to your board meeting
    • Conduct a small group exercise with a minimum of three other people where people in the group take turns being a chairman and conducting a meeting that runs for about 5-10 minutes. Two other members pretend acting as secretary, a director and have one person as a observer. Swap roles and critique each others performance.
    • Obtain a copy and read your Chapter Constitution
    • Obtain a copy of your organisations Parliamentary Procedures
    • 6. Enrol in JCI Admin if it in your area
  • 55. Module 7-Coach
  • 56. About this module
    • This module is designed to assist people who may be in a position of assisting or guiding other members. This can include
    • Chapter President or Board member
    • Trainer
    • Project Manager
    • Member more than 6 months
    • The purpose of this module is to provide you with some
    • Guidance on how you can become an effective coach
  • 57. Being a coach
    • The responsibility for being a coach is not something to be taken lightly. You are responsible for ensuring a newer member of the organisation receives the best knowledge and assistance to enable them to become a better person or leader.
    • A coach is not designed to be the expert in everything really just a guiding hand to assist the new member
    • There is considerable rewards in being a coach or
    • mentor. The best is seeing new members grow in confidence and take on leadership roles
  • 58. Some tips on being a great coach
    • Be committed – Meet the new member at agreed schedules. Don’t be distracted by phones and other members during the meeting.
    • Be honest- If you don’t know something say so. But also offer to find out the information and get back to the member by the agreed time.
    • Be professional and objective- As a coach you are responsible for providing feedback to assist the member in being a better person. As well as giving praise also give constructive feedback on what they can do to improve next time.
    • Be prepared to learn- Knowledge is a two way street. Don’t be afraid to learn something from the person you are coaching.
  • 59. JCI Training Path
    • You can also progress your training career by becoming a trainer in JCI. The first part of this rung is completing JCI Trainer
    • The following diagram illustrates the different levels. For more information visit
    • JCI Training
  • 60. Useful resources
    • JCI Free Courses (don’t forget to log in)
    • Basic Coaching Baggage Create your atmosphere Captivate your audience
    • JCI Official Course
    • JCI Trainer
    • JCI Training
    • Other non JCI material
    • Information on mentoring can be found here
  • 61. Activity
    • Enrol in JCI Trainer
    • Volunteer to partner with a new member to assist them become orientated to the Chapter and activities
    • Offer to run some of the free training courses to new members
    • Watch the following video on tips on being a coach
  • 62. Conclusion
    • I hope you have enjoyed the presentation and have gained many tools and ideas to equip you on your leadership journey.
    • Remember
    • “ A journey of a thousand miles begins with a single step”
    • Laozi (c 604 bc - c 531 bc)
    • To conclude please watch this inspiring video. All the best.
    • Further information can be found at
    • JCI Virtual Community