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While you were a Project chairman you would have had the opportunity to run meetings
Normally meetings of this type are run informally with minutes used as a agenda
Board meetings are different due to the Governance or legal responsibilities that board members have in ensuring the Chapter is financial and all business is conducted in accordance with JCI objectives and Chapter Constitution
The next slide covers some of the different activities
At your first meeting after being elected to the board present a report to the Chapter meeting on your role and areas of responsibilities
Prepare and present a motion to your board meeting
Conduct a small group exercise with a minimum of three other people where people in the group take turns being a chairman and conducting a meeting that runs for about 5-10 minutes. Two other members pretend acting as secretary, a director and have one person as a observer. Swap roles and critique each others performance.
Obtain a copy and read your Chapter Constitution
Obtain a copy of your organisations Parliamentary Procedures
The responsibility for being a coach is not something to be taken lightly. You are responsible for ensuring a newer member of the organisation receives the best knowledge and assistance to enable them to become a better person or leader.
A coach is not designed to be the expert in everything really just a guiding hand to assist the new member
There is considerable rewards in being a coach or
mentor. The best is seeing new members grow in confidence and take on leadership roles
Be committed – Meet the new member at agreed schedules. Don’t be distracted by phones and other members during the meeting.
Be honest- If you don’t know something say so. But also offer to find out the information and get back to the member by the agreed time.
Be professional and objective- As a coach you are responsible for providing feedback to assist the member in being a better person. As well as giving praise also give constructive feedback on what they can do to improve next time.
Be prepared to learn- Knowledge is a two way street. Don’t be afraid to learn something from the person you are coaching.