NSBE Chapter Fundraising & Leveraging Partnerships (Oct. 2010 Alumni Village Call)
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NSBE Chapter Fundraising & Leveraging Partnerships (Oct. 2010 Alumni Village Call)

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NSBE Chapter Fundraising & Leveraging Partnerships (Oct. 2010 Alumni Village Call) NSBE Chapter Fundraising & Leveraging Partnerships (Oct. 2010 Alumni Village Call) Presentation Transcript

  • CHAPTER FINANCES: FUNDRAISING AND LEVERAGING PARTNERSHIPS  (OCTOBER 2010 NSBE ALUMNI VILLAGE CALL) Dionne Gilmore, National Alumni Treasurer Amilcar Aaron, National Alumni Finance Chairperson
  • Village Call Details WebEx Online Meeting https://nsbe.webex.com/nsbe Meeting Number: 689 399 091 Meeting Password: 102010call Enter Your Name and Email Address Click “Join” Join Conference Call for Audio: Dial-in Number: (712) 432-1100 Participant Access Code: 980932 National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Before we get started… Please Mute your phones during the call to eliminate background noise. ◦ Dial * 4 or Use Your Phone’s function We welcome all questions related to the topics being covered today. We encourage “offline” discussions and follow up actions. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the View slide
  • Purpose of Today’s Meeting We recognize and understand that successful chapter finances positively impact the Regional and National financial operation of NSBE. The goal today is to provide information and discuss best practices with in order to empower your local chapter efforts. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the View slide
  • Agenda Topics and Focus Areas Chapter Finance Fundamentals Chapter Finance Strategy Corporate Solicitations Chapter Fundraising Ideas Leveraging Partnerships Best Practices Grant Writing Basics Q&A National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Chapter Finance Fundamentals ◦ Tax Exemption ◦ NSBE GEN ◦ Chapter Budget Discuss budget being the roadmap for determining your overall finance strategy. ◦ Chapter Finance Leads Chapter Treasurer (required to Charter) Chapter Finance Chair National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • How can an organization become tax- exempt? An organization such as NSBE may qualify for exemption from FEDERAL income tax if it is organized and operated exclusively for one or more of the following purposes: ◦ Charitable, Religious, Educational, Scientific, Literary, Testing for Public Safety, Prevention of cruelty to children and animals or fostering national or international amateur sports competition ◦ Additionally, the organization must be a corporation, community chest, fund or foundation. In NSBE’s Article of Corporation (1976), the organization is described in Article Two as a “non-profit corporation” National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Advantages of being tax-exempt Donations to tax-exempt organizations such as NSBE are deductible as charitable contributions on the donors Federal Income Tax return. Whether we like it or not, many contributions are given solely for deductions on income taxes and many companies and foundations only donate to tax-exempt organizations. If the donor receives something of value in return for the contribution, part or all the contribution may not be deductible. The deductible amount should be determined by the organization prior to the event. For example, if tickets are being sold for a fashion show and the proceeds are going towards a scholarship fund, the contributor can not claim the portion of the ticket price that pays for the dinner served at the show. Other examples are concerts, banquets, charity balls, and athletic events. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Becoming Tax-Exempt Alumni Chapters may choose to file under NSBE’s General Exemption Program or pursue individual chapter tax-exempt status The required annual reporting to the IRS (Form 990) will be done by NSBE versus the individual chapter. However, chapters (both Collegiate and Alumni) have the option to pursue the tax exemption individually if so desired. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Chapter Budget ◦ Creating a Chapter Budget which outlines the projected revenue and expenses for the year allows your Chapter Finance Leads to establish accurate fundraising goals. ◦ Be reasonable in your Revenue projections. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Chapter Funding How do Alumni Chapters generate funds? National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Chapter Finance Strategy Corporate Solicitation Donations Grants Chapter Chapter Fundraising Revenue Dues National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Chapter Fundraising Ideas ◦ Sponsored Meetings w/ guest speakers ◦ Host a professional networking mixer ◦ Professional Workshop or Seminar. ◦ Industry Symposium or Mini- Conference. ◦ Membership Drive or Social ◦ Scholarship Banquet ◦ Entertainment events ◦ Sell NSBE Chapter branded products (e.g. cups, pens, shirts, keychains, etc.) National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Chapter Donations Individual ◦ Chapter members ◦ NSBE members across your region ◦ NSBE members across the world ◦ Local Community Members (city, region, state) ◦ General Public (nationwide and worldwide) Corporate/Group ◦ Employee Donations (some Companies will match donations) ◦ In-Kind Donations of products and services. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Best Practices for Successful Solicitations ◦ Quality Programming and Proven Track Record Programming focused on Career Development, Technical Training, Professional Development, Networking, Pre- College Youth Development, etc. Industry forums, symposiums, and conferences with credentialed keynote speakers and presenters. ◦ Effective planning and marketing of Chapter Programming. ◦ Develop and Nurture Relationships with professionals from local industry, professional organizations and government. ◦ Professional quality solicitation materials are essential. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Best Practices for Successful Solicitations ◦ Annual Chapter Event Calendar provides potential sponsors opportunity to plan for long term support. ◦ Maximize Sponsor Return on Investment (ROI) by allocating support for programs and not operating expenses. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Return On Investment (ROI) ◦ Sponsor Return on Investment (ROI) Travel, Accommodations, and Meals are the least appealing and most difficult items to have sponsored. Focus on obtaining sponsorship to provide direct support to chapter programs, events, services, products and the reinforcement of the NSBE mission. Sponsor Benefits and Chapter Deliverables must be clearly defined so that relationship is a “Win-Win” for all parties. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Chapter Solicitation Packet Create a Chapter Solicitation Packet to include: ◦ General NSBE History and About NSBE ◦ General Chapter History and Current E-Board ◦ Chapter Programming for the year ◦ Listing of any current corporate partners ◦ Highlight previous year’s accomplishments ◦ Provide Partnership Levels with varying costs and associated benefits (e.g. Gold, Silver, Bronze, etc.) ◦ Short Descriptions of Major Events and Programs ◦ Nice layout with appropriate photos that capture essence of programs and events. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Chapter Solicitation Packet (continued) ◦ Be realistic when preparing your Partnership Levels and associated costs should be relevant to your Chapter Budget projections. ◦ All stated Partnership Benefits are considered “Deliverables” for your Chapter and they must be attainable. “Under Promise & Over Deliver” ◦ Be Creative with your benefits. ◦ Bundle your programs and events. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Solicitation Plan ◦ Create a Target Company List Research and compile email/phone contact info for HR Recruiters, Diversity Leads, Community Relations, and Corporate Executives. Rank companies by relevance to NSBE mission. ◦ Solicitation Timeline (steps 1-5) 1. Introductory Email 2. Phone Call (refer to introductory email) 3. Email & Phone Follow up (Discussions) 4. Confirmation of Partnership commitment 5. Thank you and Partnership feedback National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Why Provide Sponsorship? ◦ Promote Corporate goodwill amongst employees, sponsored organization’s members and community. ◦ Enhance Company Image and Reputation ◦ Direct access to talented professionals, community and corporate leaders. ◦ Reinforce affiliation and support of charitable causes and good corporate responsibility. ◦ Positive Public Affairs and Customer Awareness. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Grants Sources of Financial Assistance ◦ Federal & State Agencies National Science Foundation (NSF) National Aeronautics and Space Administration (NASA) Department of Education Small Business Administration (SBA) ◦ Private Foundations (primarily funded by investment earnings) Bill & Melinda Gates Foundation William and Flora Hewlett Foundation Ford Foundation W.K. Kellogg Foundation ◦ Corporate Grants Wal-Mart Foundation, GE Foundation, ExxonMobil Foundation Verizon Foundation, AT&T Foundation, BP Foundation ◦ Public Charities (primarily funded by public support) United Way, Goodwill Industries, Boys & Girls Clubs Habitat for Humanity, UNICEF National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Best Practices for Pursuing Grants Research and Planning ◦ Compile listing of Grant Awarding entities with areas of support that are most relevant to NSBE mission. Education, Youth, Technology, STEM, etc. ◦ Pursue support for Established programs and events Proven track record with metrics to support claims of positive program impact. (“i.e. 40% increase in Math SAT scores) Grant Submission must align to target support areas. Execution ◦ Identify an experienced grant writer or member with excellent writing skills. ◦ Prepare accurate and realistic program/event budget. ◦ Make sure to capture photos, comments, any press/media, and other positive feedback to include in your report back to grant awarding entity. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Resources for Grants Guide Star - www.guidestar.org Charity Navigator – www.charitynavigator.org Foundation Center – www.foundationcenter.org Idealist – www.idealist.org Fundsnet Services – www.fundsnetservices.com National Center for Charitable Statistics (NCCS) www.nccs.urban.org National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Leveraging Partnerships Corporate Affinity Groups ◦ Establish communication with local corporate affinity groups and employee networks. Member Recruitment, Volunteer Support and Cross Promotions Co-Plan and Co-Host events, meetings, and mini-conferences. Increased participation from local city and community. Expand Chapter messaging to various local corporate offices. Local Government ◦ All Elected and Government Officials have interest and ability to co-sponsor, host, or provide support to chapter. (i.e. constituent services, etc.) Host Townhall or Roundtable focused on issue of great impact and importance to community. STEM Education in Public Schools, Gulf Spill and Restoration, Digital Divide, etc. Invite them to participate as keynote speakers, panelists, and presenters. National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Leveraging Partnerships (continued) Foster collaborative programming and cross promotions of respective activities. Professional Community Organizations ◦ Similar goals and focus on “positively impacting Black community.” National Urban League (NUL) STEM Education, Digital Divide, Economic Empowerment, Small Business Development, Talent Recruitment and Career and Professional Development. National Association for the Advancement of Colored People (NAACP) Afro-Academic, Cultural, Technological and Scientific Olympics (ACT-SO) STEM Education, Community Technology and Community Advocacy National Black MBA Association (NBMBAA) Collegiate Initiative and Graduate Student Programs Career and Professional Development Talent Recruitment STEM Education National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Leveraging Partnerships (continued) Minority Engineering Organizations ◦ Similar goals and focus on “supporting minority engineers” in the following areas: Career and Professional Development Technical Training Talent Recruitment STEM Education Development ◦ Minority Engineering Organizations American Society of Civil Engineers (ASCE) American Society of Mechanical Engineers (ASME) National GEM Consortium (GEM) National Association of Multicultural Engineering Program Advocates (NAMEPA). National Black MBA Association (NBMBAA) National Society of Professional Engineers (NSPE) Society of Women Engineers (SWE) Society of Hispanic Professional Engineers (SHPE) National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Share Chapter Success Stories Any Chapters who would like to share their fundraising success stories? National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the
  • Q&A Any Questions??? Amilcar Aaron National Alumni Finance Chair finance@nsbe-ae.org National Society of Black Engineers AlumniTo increase the number of culturally responsible Black Engineers who excel academically, succeed professionally and positively impact the