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Prevent Online Communication Overload

Prevent Online Communication Overload






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    Prevent Online Communication Overload Prevent Online Communication Overload Presentation Transcript

    • Avoiding Communication Overload
    • Road Map• Priority & Process• Getting Specific• Q&A
    • Set Goals Be clear about what you intend to do
    • Use technology that helpsUse technology that not only finds information but also organizes/manages it• Google Alerts• RSS• Social Media Dashboards
    • Establish Priorities• Always have too much to do• Identify timeliness•  Formalization =  Results
    • Create Routines Routines are key to being efficientImage | paulabecker.com
    • Saying No No means No• Turns things off• Go old school with pencil & paper• Close the door to your office
    • Intentional “Distractions”• Energized in the right direction• Things that “block out”• Make it clear to others
    • Email | Dedicated Times Set specific times to go into your email
    • Email | Use Rules/Filters• Outlook Rules• Gmail Priority Inbox• Set to Offline mode
    • Email | Auto-ResponseLet folks know not to expect a response for a bit
    • Social Media | Scheduling PostsCreate when you have time… …Goes out at the right time
    • Social Media | Use Dashboards Million Places to Click (before you even get to your page)
    • Social Media | Use Dashboards Just the conversation
    • Social Media | Custom AlertsOnly certain types of tweets pop up
    • RSS | Real Simple SyndicationThe websites alert you of changes
    • RSS | Focus on good sources• Only add consistent sources• Periodically clean out• Periodically purge
    • RSS | Organize to PrioritizeLimited Time = Cruise only top 3
    • Mobile• Turn off notifications• Use appropriately• Simply put it away
    • Chat/IM• Set Status• Use Appropriately• Set boundaries (and use them)
    • People• Calendar• Set limits• Close the door
    • Take Aways• Know the source of the distractions• Priorities dictate process• Use technology wisely• Don’t be afraid to disconnect
    • Thank You Ash Shepherd Project Strategist ashs@npowernw.org Twitter: @NPTech_Ash NPower Northwest Website: www.npowernw.org Facebook: www.facebook.com/npowernw Twitter: @npowernw