Prevent Online Communication Overload

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Prevent Online Communication Overload

  1. 1. Avoiding Communication Overload
  2. 2. Road Map• Priority & Process• Getting Specific• Q&A
  3. 3. Set Goals Be clear about what you intend to do
  4. 4. Use technology that helpsUse technology that not only finds information but also organizes/manages it• Google Alerts• RSS• Social Media Dashboards
  5. 5. Establish Priorities• Always have too much to do• Identify timeliness•  Formalization =  Results
  6. 6. Create Routines Routines are key to being efficientImage | paulabecker.com
  7. 7. Saying No No means No• Turns things off• Go old school with pencil & paper• Close the door to your office
  8. 8. Intentional “Distractions”• Energized in the right direction• Things that “block out”• Make it clear to others
  9. 9. Email | Dedicated Times Set specific times to go into your email
  10. 10. Email | Use Rules/Filters• Outlook Rules• Gmail Priority Inbox• Set to Offline mode
  11. 11. Email | Auto-ResponseLet folks know not to expect a response for a bit
  12. 12. Social Media | Scheduling PostsCreate when you have time… …Goes out at the right time
  13. 13. Social Media | Use Dashboards Million Places to Click (before you even get to your page)
  14. 14. Social Media | Use Dashboards Just the conversation
  15. 15. Social Media | Custom AlertsOnly certain types of tweets pop up
  16. 16. RSS | Real Simple SyndicationThe websites alert you of changes
  17. 17. RSS | Focus on good sources• Only add consistent sources• Periodically clean out• Periodically purge
  18. 18. RSS | Organize to PrioritizeLimited Time = Cruise only top 3
  19. 19. Mobile• Turn off notifications• Use appropriately• Simply put it away
  20. 20. Chat/IM• Set Status• Use Appropriately• Set boundaries (and use them)
  21. 21. People• Calendar• Set limits• Close the door
  22. 22. Take Aways• Know the source of the distractions• Priorities dictate process• Use technology wisely• Don’t be afraid to disconnect
  23. 23. Thank You Ash Shepherd Project Strategist ashs@npowernw.org Twitter: @NPTech_Ash NPower Northwest Website: www.npowernw.org Facebook: www.facebook.com/npowernw Twitter: @npowernw
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