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Prevent Online Communication Overload
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Prevent Online Communication Overload

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Transcript

  • 1. Avoiding Communication Overload
  • 2. Road Map• Priority & Process• Getting Specific• Q&A
  • 3. Set Goals Be clear about what you intend to do
  • 4. Use technology that helpsUse technology that not only finds information but also organizes/manages it• Google Alerts• RSS• Social Media Dashboards
  • 5. Establish Priorities• Always have too much to do• Identify timeliness•  Formalization =  Results
  • 6. Create Routines Routines are key to being efficientImage | paulabecker.com
  • 7. Saying No No means No• Turns things off• Go old school with pencil & paper• Close the door to your office
  • 8. Intentional “Distractions”• Energized in the right direction• Things that “block out”• Make it clear to others
  • 9. Email | Dedicated Times Set specific times to go into your email
  • 10. Email | Use Rules/Filters• Outlook Rules• Gmail Priority Inbox• Set to Offline mode
  • 11. Email | Auto-ResponseLet folks know not to expect a response for a bit
  • 12. Social Media | Scheduling PostsCreate when you have time… …Goes out at the right time
  • 13. Social Media | Use Dashboards Million Places to Click (before you even get to your page)
  • 14. Social Media | Use Dashboards Just the conversation
  • 15. Social Media | Custom AlertsOnly certain types of tweets pop up
  • 16. RSS | Real Simple SyndicationThe websites alert you of changes
  • 17. RSS | Focus on good sources• Only add consistent sources• Periodically clean out• Periodically purge
  • 18. RSS | Organize to PrioritizeLimited Time = Cruise only top 3
  • 19. Mobile• Turn off notifications• Use appropriately• Simply put it away
  • 20. Chat/IM• Set Status• Use Appropriately• Set boundaries (and use them)
  • 21. People• Calendar• Set limits• Close the door
  • 22. Take Aways• Know the source of the distractions• Priorities dictate process• Use technology wisely• Don’t be afraid to disconnect
  • 23. Thank You Ash Shepherd Project Strategist ashs@npowernw.org Twitter: @NPTech_Ash NPower Northwest Website: www.npowernw.org Facebook: www.facebook.com/npowernw Twitter: @npowernw