Working Together Online Oct 2008
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Working Together Online Oct 2008

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Work together from anywhere using online tools, file sharing, and calendar sharing.

Work together from anywhere using online tools, file sharing, and calendar sharing.

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Working Together Online Oct 2008 Working Together Online Oct 2008 Presentation Transcript

  • Working Together Online September, 2008
  • Adam King [email_address] Working Together Online
  • NPower’s Mission
    • To inspire and empower nonprofits to use technology to better serve their communities.
  • NPower Locations Los Angeles Seattle Portland Denver Phoenix Philadelphia Washington D.C. Charlotte Indianapolis Michigan New York Atlanta Texas
    • NPower strategy, budgeting and planning
    • Toll Free 24x7 Help desk
    • Security (anti-spyware and anti-virus)
    • Windows Security updates
    • Remote assistance
    • Software deployment
    • System monitoring
    NPower Michigan’s Services
    • Consulting and Assessments
    • Nonprofit IT Workshops
    • Managed Services
  • Today’s Session File sharing Email Website Calendars Backup Blog Database CRM Collaboration Remote Mobile Hardware Connect Photos Video Hosting Meetings Conferencing Smartphones SaaS
  • Today’s Session
    • What?
    • Online, web-based tools that are free or low cost
    • Files, data, & email accessible anywhere
    • Share calendars
    • Meet online, drive less
  • Today’s Session
    • Who?
    • Available to anyone, nonprofits especially
    • Where?
    • Anywhere…..that’s the point!
  • Today’s Session
    • Why?
    • Moving towards “platform independent”
    • A mobile, independent, but effective staff
    • Need less infrastructure
    • Save time, reduce waste
    • Get MORE done
  •  
  •  
  • Working Together Online
    • SlideShare.net/NPowerMichigan
    • Wouldn’t it be nice?
      • Share calendars
      • Share contacts
      • Access ENTIRE mailbox (inbox & all folders) anywhere
      • Access all your own contacts, calendar, and tasks anywhere
      • Internal website for announcements, discussion
      • Share & collaborate on documents online
      • Organization-wide calendar
    Email / File Share / Collaborate +
  • Email / File Share / Collaborate
    • Option 1: Exchange & Sharepoint
      • Need T1 internet: $300 per month minimum
      • Need your own server: hardware + labor $3000 every 5 years
      • Need large backup hard drives: minimum 2 @ $150 each
      • Need separate antivirus protection: $85 dollars @ TechSoup.org
      • Maintenance and updates required
      • Server goes down = email goes down
      • Internet connection goes down = email goes down
    • Option 2: Hosted Exchange & Sharepoint
      • Basic DSL connection
      • No server needed
      • Backed up by Hosted Exchange provider
      • Antivirus protection included
      • Maintenance and updates included
      • $9 to $12 per month, per user
      • Makes sense for 25 or fewer staff
      • Recommended providers:
        • Intermedia.net
        • Sherweb.com
  • Email & Online Collaboration
    • Google Apps for Nonprofits www.google.com/a/npo
      • Email with your domain (i.e. [email_address] )
      • Shared calendars
      • Organizational calendar
      • Internal team website
      • Share and collaborate on documents online (word processing, spreadsheet, etc)
    Email & Online Collaboration
  •  
  •  
  •  
  •  
    • BlueTie.com
      • Web based email with your domain (i.e. [email_address] ) - 10GB
      • Shared calendars
      • Shared contacts
      • Online file sharing
      • Backed up!
      • $4.99 per user, per month
    Email & Calendar Sharing
    • Zoho.com
      • Online apps (word proc., spreadsheet, presentation)
      • Web conferencing, Contact Database
      • Basic versions of all apps are free
    Online Productivity
  • Smartphone
    • Email anywhere
    • Faster scheduling
    • Task management (“to dos”)
    • Address book always available
    • Look up information / search
    • Directions
    • GrandCentral.com
      • One phone number to ring on all of your phones
      • Be reachable when you are out of the office
      • View and listen to voicemails online
      • Listen to voicemails as they are being sent
    Phone Number & Messaging
  • www.GrandCentral.com
  • Fax
    • RapidFax.com
      • Send & Receive faxes via the Web to your email
      • Can’t completely replace fax machine
  • Instant Messaging
    • Meebo.com
      • Free web-based IM service
      • Quick messaging to co-workers (in or out of the office)
      • Saves time
    • JungleDisk.com
      • Use as a shared network drive
      • Your files accessible on any computer
      • $2 per user per month, plus 15 ¢ per GB
        • (Workgroup Edition)
    File Sharing Less than half the price of purchasing and maintaining a file server…
  • File Server vs. Online
    • Server
      • Hardware - $2000
      • Software - $200
      • Setup - $1000
      • Backup Media - $300
      • Total: $3500 every 5 years
    • Online File Service
      • 10 staff ($2 each per month) - $20
      • 20 GB data (0.15 per GB, per month) - $3
      • $23 per month
      • $1380 per 5 years
    • Egnyte.com
      • Virtual file server
    File Sharing
  • File Sharing
    • Workspace.Officelive.com
      • Share and work on Office files from anywhere
  • File Sharing
    • More Online File Sharing and Backup
      • Xdrive.com
      • ElephantDrive.com
      • Ibackup.com
      • Mozypro.com
      • Box.net
      • YouSendit.com & MailBigFile.com
    File Sharing & Online Backup More listed at: http://techmagazine.ws/free-online-file-storage/
  • Database & Financials
    • Online Databases
      • Buy vs. Rent?
      • Access web-based database from any computer
      • No software or server required
      • No updates or maintenance required
      • Data is backed up and secured
  • Database & Financials
    • Salesforce CRM – www.salesforcefoundation.org
    • Zoho CRM – www.zohocrm.com
    • Sugar CRM – www.sugarcrm.com
    • Convio Common Ground – www.convio.com
    • Donor Perfect – www.donorperfect.com
    • eTapestry – www.etapestry.com
    • Volgistics – www.volgistics.com
    • WildApricot – www.wildapriciot.com
    • Democracy In Action – www.democracyinaction.org
    • Quickbooks Online – www.intuit.com
  • www.WorkFlowPerfect.com
    • WorkFlowPerfect.com
      • Enforce best practices and processes – Everyday business activities
      • Assign tasks, track progress
      • Upload files and supporting documents
    • Huddle.net
      • Online project management and team collaboration
      • Manage programs, share files, discussion boards
      • Free for 1 or 3 projects…
    Team & Project Collaboration
  • Online Conferencing
    • DimDim.com
      • Online voice, video
      • Share slides, show your computer Desktop
      • Free for 20 or less attendees
  •  
  • Online Conferencing
  •  
    • More web conferencing tools:
      • Zoho
      • WebEx
      • Microsoft Live Meeting
      • Adobe Connect Pro
      • FuzeMeeting.com
    Online Conferencing
    • FreeConferenceCall.com & Rondee.com
      • Host a conference call for free
      • Usually not a local number
    Conference Calls
    • Skype.com
      • Free person-to-person video calls
      • Free conference calls up to 25 people
    Video Conferencing
    • Oovoo.com
      • Free video conferencing for up to 3 people at a time
    Video Conferencing
    • MeetingWizard.com
      • Send a single meeting request to many people with proposed dates and times
      • Choose the time that works best for most
      • Automated email reminders
    Scheduling
    • MyCommittee.com
      • Create a committee, add agenda, invite members, automated meeting reminders
      • post minutes, discuss/edit online
      • Free for 1 committee
    Meetings
    • RememberTheMilk.com & ToodleDo.com
      • Online To Do list
      • Share with staff
      • Prioritize, due dates, etc.
      • Email and RSS alerts
    To Do Lists
    • ToodleDo.com
    To Do Lists
  • Social Bookmarking
    • Del.icio.us
      • Shared (“Social”) Bookmarking tool
      • Sign up for an account and share bookmarks across your organization
      • http://del.icio.us/NPowerMichigan
    • LogMeIn.com
      • Free access to your computer at the office
      • Work on files, email, etc.
    Remote Access
    • CostToDrive.com
    Cost to Drive
    • MeetWays.com
    Meet Half Way
  • What will work for YOU?
    • Use mobile devices
    • Meet online
    • Hosted Email solution
    • Calendar sharing
    • Files online
    • Database online
    • Projects & Tasks online
    • Fax & Voicemail access
    • Adam King
    • [email_address]