Working Together Online Oct 2008

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    Working Together Online Oct 2008 - Presentation Transcript

    1. Working Together Online September, 2008
    2. Adam King [email_address] Working Together Online
    3. NPower’s Mission
      • To inspire and empower nonprofits to use technology to better serve their communities.
    4. NPower Locations Los Angeles Seattle Portland Denver Phoenix Philadelphia Washington D.C. Charlotte Indianapolis Michigan New York Atlanta Texas
      • NPower strategy, budgeting and planning
      • Toll Free 24x7 Help desk
      • Security (anti-spyware and anti-virus)
      • Windows Security updates
      • Remote assistance
      • Software deployment
      • System monitoring
      NPower Michigan’s Services
      • Consulting and Assessments
      • Nonprofit IT Workshops
      • Managed Services
    6. Today’s Session File sharing Email Website Calendars Backup Blog Database CRM Collaboration Remote Mobile Hardware Connect Photos Video Hosting Meetings Conferencing Smartphones SaaS
    7. Today’s Session
      • What?
      • Online, web-based tools that are free or low cost
      • Files, data, & email accessible anywhere
      • Share calendars
      • Meet online, drive less
    8. Today’s Session
      • Who?
      • Available to anyone, nonprofits especially
      • Where?
      • Anywhere…..that’s the point!
    9. Today’s Session
      • Why?
      • Moving towards “platform independent”
      • A mobile, independent, but effective staff
      • Need less infrastructure
      • Save time, reduce waste
      • Get MORE done
    10.  
    11.  
    12. Working Together Online
      • SlideShare.net/NPowerMichigan
      • Wouldn’t it be nice?
        • Share calendars
        • Share contacts
        • Access ENTIRE mailbox (inbox & all folders) anywhere
        • Access all your own contacts, calendar, and tasks anywhere
        • Internal website for announcements, discussion
        • Share & collaborate on documents online
        • Organization-wide calendar
      Email / File Share / Collaborate +
    14. Email / File Share / Collaborate
      • Option 1: Exchange & Sharepoint
        • Need T1 internet: $300 per month minimum
        • Need your own server: hardware + labor $3000 every 5 years
        • Need large backup hard drives: minimum 2 @ $150 each
        • Need separate antivirus protection: $85 dollars @ TechSoup.org
        • Maintenance and updates required
        • Server goes down = email goes down
        • Internet connection goes down = email goes down
      • Option 2: Hosted Exchange & Sharepoint
        • Basic DSL connection
        • No server needed
        • Backed up by Hosted Exchange provider
        • Antivirus protection included
        • Maintenance and updates included
        • $9 to $12 per month, per user
        • Makes sense for 25 or fewer staff
        • Recommended providers:
          • Intermedia.net
          • Sherweb.com
    15. Email & Online Collaboration
      • Google Apps for Nonprofits www.google.com/a/npo
        • Email with your domain (i.e. [email_address] )
        • Shared calendars
        • Organizational calendar
        • Internal team website
        • Share and collaborate on documents online (word processing, spreadsheet, etc)
      Email & Online Collaboration
    17.  
    18.  
    19.  
    20.  
      • BlueTie.com
        • Web based email with your domain (i.e. [email_address] ) - 10GB
        • Shared calendars
        • Shared contacts
        • Online file sharing
        • Backed up!
        • $4.99 per user, per month
      Email & Calendar Sharing
      • Zoho.com
        • Online apps (word proc., spreadsheet, presentation)
        • Web conferencing, Contact Database
        • Basic versions of all apps are free
      Online Productivity
    23. Smartphone
      • Email anywhere
      • Faster scheduling
      • Task management (“to dos”)
      • Address book always available
      • Look up information / search
      • Directions
      • GrandCentral.com
        • One phone number to ring on all of your phones
        • Be reachable when you are out of the office
        • View and listen to voicemails online
        • Listen to voicemails as they are being sent
      Phone Number & Messaging
    25. www.GrandCentral.com
    26. Fax
      • RapidFax.com
        • Send & Receive faxes via the Web to your email
        • Can’t completely replace fax machine
    27. Instant Messaging
      • Meebo.com
        • Free web-based IM service
        • Quick messaging to co-workers (in or out of the office)
        • Saves time
      • JungleDisk.com
        • Use as a shared network drive
        • Your files accessible on any computer
        • $2 per user per month, plus 15 ¢ per GB
          • (Workgroup Edition)
      File Sharing Less than half the price of purchasing and maintaining a file server…
    29. File Server vs. Online
      • Server
        • Hardware - $2000
        • Software - $200
        • Setup - $1000
        • Backup Media - $300
        • Total: $3500 every 5 years
      • Online File Service
        • 10 staff ($2 each per month) - $20
        • 20 GB data (0.15 per GB, per month) - $3
        • $23 per month
        • $1380 per 5 years
      • Egnyte.com
        • Virtual file server
      File Sharing
    31. File Sharing
      • Workspace.Officelive.com
        • Share and work on Office files from anywhere
    32. File Sharing
      • More Online File Sharing and Backup
        • Xdrive.com
        • ElephantDrive.com
        • Ibackup.com
        • Mozypro.com
        • Box.net
        • YouSendit.com & MailBigFile.com
      File Sharing & Online Backup More listed at: http://techmagazine.ws/free-online-file-storage/
    34. Database & Financials
      • Online Databases
        • Buy vs. Rent?
        • Access web-based database from any computer
        • No software or server required
        • No updates or maintenance required
        • Data is backed up and secured
    35. Database & Financials
      • Salesforce CRM – www.salesforcefoundation.org
      • Zoho CRM – www.zohocrm.com
      • Sugar CRM – www.sugarcrm.com
      • Convio Common Ground – www.convio.com
      • Donor Perfect – www.donorperfect.com
      • eTapestry – www.etapestry.com
      • Volgistics – www.volgistics.com
      • WildApricot – www.wildapriciot.com
      • Democracy In Action – www.democracyinaction.org
      • Quickbooks Online – www.intuit.com
    36. www.WorkFlowPerfect.com
      • WorkFlowPerfect.com
        • Enforce best practices and processes – Everyday business activities
        • Assign tasks, track progress
        • Upload files and supporting documents
      • Huddle.net
        • Online project management and team collaboration
        • Manage programs, share files, discussion boards
        • Free for 1 or 3 projects…
      Team & Project Collaboration
    38. Online Conferencing
      • DimDim.com
        • Online voice, video
        • Share slides, show your computer Desktop
        • Free for 20 or less attendees
    39.  
    40. Online Conferencing
    41.  
      • More web conferencing tools:
        • Zoho
        • WebEx
        • Microsoft Live Meeting
        • Adobe Connect Pro
        • FuzeMeeting.com
      Online Conferencing
      • FreeConferenceCall.com & Rondee.com
        • Host a conference call for free
        • Usually not a local number
      Conference Calls
      • Skype.com
        • Free person-to-person video calls
        • Free conference calls up to 25 people
      Video Conferencing
      • Oovoo.com
        • Free video conferencing for up to 3 people at a time
      Video Conferencing
      • MeetingWizard.com
        • Send a single meeting request to many people with proposed dates and times
        • Choose the time that works best for most
        • Automated email reminders
      Scheduling
      • MyCommittee.com
        • Create a committee, add agenda, invite members, automated meeting reminders
        • post minutes, discuss/edit online
        • Free for 1 committee
      Meetings
      • RememberTheMilk.com & ToodleDo.com
        • Online To Do list
        • Share with staff
        • Prioritize, due dates, etc.
        • Email and RSS alerts
      To Do Lists
      • ToodleDo.com
      To Do Lists
    50. Social Bookmarking
      • Del.icio.us
        • Shared (“Social”) Bookmarking tool
        • Sign up for an account and share bookmarks across your organization
        • http://del.icio.us/NPowerMichigan
      • LogMeIn.com
        • Free access to your computer at the office
        • Work on files, email, etc.
      Remote Access
      • CostToDrive.com
      Cost to Drive
      • MeetWays.com
      Meet Half Way
    54. What will work for YOU?
      • Use mobile devices
      • Meet online
      • Hosted Email solution
      • Calendar sharing
      • Files online
      • Database online
      • Projects & Tasks online
      • Fax & Voicemail access
      • Adam King
      • [email_address]

    + Michigan Nonprofit AssociationMichigan Nonprofit Association, 2 years ago

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