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Tools You Can Use Oct 2008

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    • 1. Free and Low Cost Tools You Can Use October, 2008
    • 2. Adam King [email_address] Tools You Can Use
    • 3. NPower’s Mission
      • To inspire and empower nonprofits to use technology to better serve their communities.
    • 4. NPower Locations Los Angeles Seattle Portland Denver Phoenix Philadelphia Washington D.C. Charlotte Indianapolis Michigan New York Atlanta Texas
    • 5. Today’s Session File sharing Email Website Calendars Backup Blog Donations Database CRM Collaboration Remote Mobile Hardware Software Connect Photos Videos Hosting Training Meetings Conferencing Security Maintenance E-newsletter
    • 6. Today’s Session Have you ever used it? How? How might you use it? Alternatives?
    • 7. Presentations
      • SlideShare.net/NPowerMichigan
    • 8. Wikis
      • http://NPTechguide.pbwiki.com/
    • 9.
      • Wouldn’t it be nice?
        • Share calendars
        • Share contacts
        • Access ENTIRE mailbox (inbox & all folders) anywhere
        • Access all your own contacts, calendar, and tasks anywhere
        • Internal website for announcements, discussion
        • Share & collaborate on documents online
        • Organization-wide calendar
      Email / File Share / Collaborate +
    • 10. Email / File Share / Collaborate
      • Option 1: Exchange & Sharepoint
        • Need T1 internet: $300 per month minimum
        • Need your own server: hardware + labor $3000 every 5 years
        • Need large backup hard drives: minimum 2 @ $150 each
        • Need separate antivirus protection: $85 dollars @ TechSoup.org
        • Maintenance and updates required
        • Server goes down = email goes down
        • Internet connection goes down = email goes down
      • Option 2: Hosted Exchange & Sharepoint
        • Basic DSL connection
        • No server needed
        • Backed up by Hosted Exchange provider
        • Antivirus protection included
        • Maintenance and updates included
        • $9 to $12 per month, per user
        • Makes sense for 25 or fewer staff
        • Recommended providers:
          • Intermedia.net
          • Sherweb.com
    • 11. Email: Hosted Exchange
    • 12.  
    • 13.  
    • 14.  
    • 15.  
    • 16.  
    • 17.  
    • 18.  
    • 19. Email & Online Collaboration
    • 20.
      • Google Apps for Nonprofits www.google.com/a/npo
        • Email with your domain (i.e. [email_address] )
        • Shared calendars
        • Organizational calendar
        • Internal team website
        • Share and collaborate on documents online (word processing, spreadsheet, etc)
      Email & Online Collaboration
    • 21.  
    • 22.  
    • 23.  
    • 24.  
    • 25.
      • BlueTie.com
        • Web based email with your domain (i.e. [email_address] )
        • Shared calendars
        • Online file storage
        • $4.95 per user, per month
      Email
    • 26.
      • Xobni.com
      Email
    • 27.
      • Zoho.com
        • Online apps (word proc., spreadsheet, presentation)
        • Web conferencing, Contact Database
        • Basic versions of all apps are free
      Online Productivity
    • 28. File Sharing
      • www.Drop.io
        • Post documents, audio clips, videos, pictures
        • Share with staff, board members, etc.
        • 100 MB free storage
    • 29.
      • JungleDisk.com
        • Use as a shared network drive
        • Your files accessible on any computer
        • $2 per user per month, plus 15 ¢ per GB
          • (Workgroup Edition)
      Online File Sharing Less than half the price of purchasing and maintaining a file server…
    • 30. File Server vs. Online
      • Server
        • Hardware - $2000
        • Software - $200
        • Setup - $1000
        • Backup Media - $300
        • Total: $3500 every 5 years
      • Online File Service
        • 10 staff ($2 each per month) - $20
        • 20 GB data (0.15 per GB, per month) - $3
        • $23 per month
        • $1380 per 5 years
    • 31.
      • Egnyte.com
        • Virtual file server
      File Sharing
    • 32. File Sharing
      • Workspace.Officelive.com
        • Share and work on Office files from anywhere
    • 33. File Sharing
    • 34.
      • More Online File Sharing and Backup
        • Xdrive.com
        • ElephantDrive.com
        • Ibackup.com
        • Mozypro.com
        • Box.net
        • YouSendit.com & MailBigFile.com
      File Sharing & Online Backup More listed at: http://techmagazine.ws/free-online-file-storage/
    • 35. Software
      • Productivity Software at TechSoup.org
        • Microsoft Office 2007 Professional - $20
        • PeachTree Premium Accounting 2009 - $65
        • Quickbooks Premier 2008 - $45
      Should I get Office 2003 or Office 2007 from TechSoup?
    • 36. Software
      • Donor Management Databases
        • Exceed! Basic by Telosa.com - $299 via TechSoup
        • eTapestry – online database, free for under 500 records
    • 37. Software
      • Security
        • Antivirus – under $100 at TechSoup
          • Norton Antivirus 2008
          • Norton Internet Security
          • Corporate Edition version 10.2
        • ZoneAlarm.com – free firewall software
    • 38. Software Vs. Adobe Acrobat 9 - $299 retail
      • PDF Makers
        • PDF Creator - http://sourceforge.net/projects/pdfcreator/
        • PDF 995 – http://www.pdf995.com
        • SaveAsPDF for Office 2007 -- http://tinyurl.com/6lpoyd
    • 39. Online Database
      • Salesforcefoundation.org/product
        • Free Enterprise version of CRM (Constituent Management Database)
        • Online, accessible anywhere, automatically backed up/updated
        • Tracks donor, clients, volunteers, board members
        • Needs to be customized for nonprofit
    • 40. Online Database
      • Network For Good’s Donor Suite
        • Customized Salesforce database
        • Customized and integrated online donations page on your website
        • Integrated E-newsletter
        • $99 a month
    • 41. Hardware
      • Computers
        • Refurbished computers:
          • TechSoup.org/stock
          • Access-Interactive – www.AccessOffLeasePC.com
        • WARNING!
      • How much should you spend on a new computer?
      • About $1000 – 5 year life span
      • Intel Core 2 Duo, 2 GB RAM, Win XP Pro, 160 GB hard drive, DVD+/-RW, 17” LCD
    • 42. Hardware
      • USB Flash Drives and Hard Drives
        • NewEgg.com
          • 2GB Kingston DataTraveler - $5.99 ( http://tinyurl.com/5ttcf7 )
          • 4GB Kingston DataTraveler - $11.49 ( http://tinyurl.com/5bw2bw )
          • 120 GB Western Digital Passport Drive - $89.99 ( http://tinyurl.com/5ndzke )
    • 43. Hardware
      • Palm Centro
        • Lowest cost smartphone
        • Sync Email
        • Calendar
        • Contacts
        • Browse the web
        • Requires a data plan
        • Available on AT&T, Sprint, Verizon
      Priced on 9-9-08 BestBuy.com with 2 year plan
    • 44.
      • MeetingWizard.com
        • Send a single meeting request to many people with proposed dates and times
        • Choose the time that works best for most
        • Automated email reminders
      Scheduling
    • 45.
      • Doodle.ch
        • Quick way to schedule a meeting with multiple people
        • Quick polls
        • Track online
      Scheduling & Polling
    • 46.
      • MyCommittee.com
        • Create a committee, add agenda, invite members, automated meeting reminders post minutes, discuss/edit online
        • Free for 1 committee
      Meetings
    • 47.
      • VerticalResponse.com/non-profits
        • Free E-newsletter marketing for nonprofits
        • Send up to 10,000 emails a month
        • 15% discount beyond 10,000
        • Discounts on Online Surveys
      E-newsletter
    • 48.
      • Blogger.com & Wordpress.com
        • Free way to extend your online presence
        • Promote your organization
        • Less formal way to communicate your message
      Blogs
    • 49.
      • Bloglines.com
        • A way to read many updated blog entries on one page
        • Also called RSS readers
        • Stay up-to-date in your area of specialty
      Blog Reader
    • 50.  
    • 51.
      • Ex: Bloglines.com – Google Reader – NewsGator.com
      Blog Reader – RSS Aggregator
    • 52.
      • Facebook.com
        • Easy and free way to gain supporters
        • Message people easily, less formally
        • Invites to events
        • Can generate donations
        • Sign up on Facebook and start a “fan page” ( http://www.facebook.com/pages/create.php )
        • Keep it up to date!
      Social Networking
    • 53. Social Bookmarking
      • Del.icio.us
        • Shared (“Social”) Bookmarking tool
        • Sign up for an account and share bookmarks across your organization
        • http://del.icio.us/NPowerMichigan
    • 54. www.WorkFlowPerfect.com
      • WorkFlowPerfect.com
        • Enforce best practices and processes – Everyday business activities
        • Assign tasks, track progress
        • Upload files and supporting documents
    • 55.
      • Huddle.net
        • Online project management and team collaboration
        • Manage programs, share files, discussion boards
        • Free for 1 or 3 projects…
      Team & Project Collaboration
    • 56. Team & Project Collaboration
      • Planzone.com
        • 2 free projects – 5 users
    • 57. Team & Project Collaboration
      • ShowDocument.com
        • Free, online document collaboration service
    • 58.
      • RememberTheMilk.com & ToodleDo.com
        • Online To Do list
        • Share with staff
        • Prioritize, due dates, etc.
        • Email and RSS alerts
      To Do Lists
    • 59.
      • ToodleDo.com
      To Do Lists
    • 60.
      • FreeConferenceCall.com & Rondee.com
        • Host a conference call for free
        • Usually not a local number
      Conference Calls
    • 61.
      • Skype.com
        • Free person-to-person video calls
        • Free conference calls up to 25 people
      Video Conferencing
    • 62.
      • Oovoo.com
        • Free video conferencing for up to 3 people at a time
      Video Conferencing
    • 63. Online Conferencing
      • DimDim.com
        • Online voice, video
        • Share slides, show your computer Desktop
        • Free for 20 or less attendees
    • 64.  
    • 65. Online Conferencing
    • 66. Instant Messaging
      • Meebo.com
        • Free web-based IM service
        • Quick messaging to co-workers (in or out of the office)
        • Saves time
    • 67.
      • LogMeIn.com
        • Free access to your computer at the office
        • Work on files, email, etc.
      Remote Access
    • 68.
      • GrandCentral.com
        • One phone number to ring on all of your phones
        • Be reachable when you are out of the office
        • View and listen to voicemails online
        • Listen to voicemails as they are being sent
      Phone Number & Messaging
    • 69. www.GrandCentral.com
    • 70. Texting/SMS
      • PollEverywhere.com
        • SMS surveys with instant results
        • Free for 30 votes
    • 71.
      • Dreamhost.com
        • Free webhosting for nonprofits ( http://www.dreamhost.com/hosting-nonprofit.html )
        • Includes email accounts, domain registration
      Webhosting
    • 72.
      • WildApricot.com
        • Website & Online Donations - e-Newsletter tool
        • Event/Class registration - Integrated blog
        • Constituent database - Members only login
      Website & Database Pricing based on size of database: $25/month for 250 $50/month for 500
    • 73.
      • CharityAdvantage.com
        • Website
        • Online Donations
        • Donor database
      Website & Database Pricing: $35 per month
    • 74. Online Donations
      • NetworkForGood.org’s Basic DonateNow
        • Register for free
        • 4.75% fee of online donations
        • One-time or reoccurring donations
    • 75.
      • SurveyMonkey.com & Zoomerang.com
        • Free for less that 100 responders
        • Survey staff, members, board, etc.
      Online Survey Tools
    • 76. Online Photo Sharing
      • Flickr.com/good
        • Pro Account for free at TechSoup.org
        • Tell your story with photos: Post pictures of events, community, staff, etc.
        • Embed on your website
    • 77. Online Video Sharing
      • YouTube.com/nonprofits
        • Video campaigns educate/raise awareness
        • Promote your org or an event
    • 78. Classroom Training
      • Training at New Horizons
        • 10-30% discount for Michigan Nonprofit Association members
        • Desktop Applications like Microsoft Windows & Office, Photoshop, Dreamweaver
        • http://www.nhmichigan.com
        • 6 locations
        • Contact James Graff at 734-853-2067 or [email_address]
    • 79.
      • Office.Microsoft.com
        • Free training and demos for Office 2003 & 2007
      Online Training
    • 80.
      • HP.com/go/learningcenter
        • Basic computer, email, Office suite training
      Online Training
    • 81.
      • Nonprofit Technology Webinars
        • Choosing a database
        • Blogging
        • Web Redesign
        • Online Donations
        • Social Media
      Online Training NTEN.org Idealware.org
    • 82.
      • CommonCraft.com
        • Plain English explanations of:
          • Blogs
          • Wikis
          • Social Media
          • Zombies
      Online Training
    • 83. Computer Maintenance
      • Free tools
        • Ccleaner – clears out temp files, browser history, log files, more
        • Spybot – scans for spyware
        • Disk Defrag by Auslogics – better defrag tool
        • Go to www.download.com and search by keyword
    • 84. $40 per desktop / $100 per server
      • NPower strategy, budgeting and planning
      • Toll Free 24x7 Help desk
      • Security (anti-spyware and anti-virus)
      • Windows Security updates
      • Remote assistance
      • Software deployment
      • System monitoring
      NPower Michigan’s Services
      • Consulting and Assessments
      • IT Project Implementation
      • Managed Services
    • 85.
      • Adam King
      • [email_address]

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