Tools You Can Use Oct 2008
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Tools You Can Use Oct 2008

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Tools You Can Use Oct 2008 Tools You Can Use Oct 2008 Presentation Transcript

  • Free and Low Cost Tools You Can Use October, 2008
  • Adam King [email_address] Tools You Can Use
  • NPower’s Mission
    • To inspire and empower nonprofits to use technology to better serve their communities.
  • NPower Locations Los Angeles Seattle Portland Denver Phoenix Philadelphia Washington D.C. Charlotte Indianapolis Michigan New York Atlanta Texas
  • Today’s Session File sharing Email Website Calendars Backup Blog Donations Database CRM Collaboration Remote Mobile Hardware Software Connect Photos Videos Hosting Training Meetings Conferencing Security Maintenance E-newsletter
  • Today’s Session Have you ever used it? How? How might you use it? Alternatives?
  • Presentations
    • SlideShare.net/NPowerMichigan
  • Wikis
    • http://NPTechguide.pbwiki.com/
    • Wouldn’t it be nice?
      • Share calendars
      • Share contacts
      • Access ENTIRE mailbox (inbox & all folders) anywhere
      • Access all your own contacts, calendar, and tasks anywhere
      • Internal website for announcements, discussion
      • Share & collaborate on documents online
      • Organization-wide calendar
    Email / File Share / Collaborate +
  • Email / File Share / Collaborate
    • Option 1: Exchange & Sharepoint
      • Need T1 internet: $300 per month minimum
      • Need your own server: hardware + labor $3000 every 5 years
      • Need large backup hard drives: minimum 2 @ $150 each
      • Need separate antivirus protection: $85 dollars @ TechSoup.org
      • Maintenance and updates required
      • Server goes down = email goes down
      • Internet connection goes down = email goes down
    • Option 2: Hosted Exchange & Sharepoint
      • Basic DSL connection
      • No server needed
      • Backed up by Hosted Exchange provider
      • Antivirus protection included
      • Maintenance and updates included
      • $9 to $12 per month, per user
      • Makes sense for 25 or fewer staff
      • Recommended providers:
        • Intermedia.net
        • Sherweb.com
  • Email: Hosted Exchange
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  • Email & Online Collaboration
    • Google Apps for Nonprofits www.google.com/a/npo
      • Email with your domain (i.e. [email_address] )
      • Shared calendars
      • Organizational calendar
      • Internal team website
      • Share and collaborate on documents online (word processing, spreadsheet, etc)
    Email & Online Collaboration
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    • BlueTie.com
      • Web based email with your domain (i.e. [email_address] )
      • Shared calendars
      • Online file storage
      • $4.95 per user, per month
    Email
    • Xobni.com
    Email
    • Zoho.com
      • Online apps (word proc., spreadsheet, presentation)
      • Web conferencing, Contact Database
      • Basic versions of all apps are free
    Online Productivity
  • File Sharing
    • www.Drop.io
      • Post documents, audio clips, videos, pictures
      • Share with staff, board members, etc.
      • 100 MB free storage
    • JungleDisk.com
      • Use as a shared network drive
      • Your files accessible on any computer
      • $2 per user per month, plus 15 ¢ per GB
        • (Workgroup Edition)
    Online File Sharing Less than half the price of purchasing and maintaining a file server…
  • File Server vs. Online
    • Server
      • Hardware - $2000
      • Software - $200
      • Setup - $1000
      • Backup Media - $300
      • Total: $3500 every 5 years
    • Online File Service
      • 10 staff ($2 each per month) - $20
      • 20 GB data (0.15 per GB, per month) - $3
      • $23 per month
      • $1380 per 5 years
    • Egnyte.com
      • Virtual file server
    File Sharing
  • File Sharing
    • Workspace.Officelive.com
      • Share and work on Office files from anywhere
  • File Sharing
    • More Online File Sharing and Backup
      • Xdrive.com
      • ElephantDrive.com
      • Ibackup.com
      • Mozypro.com
      • Box.net
      • YouSendit.com & MailBigFile.com
    File Sharing & Online Backup More listed at: http://techmagazine.ws/free-online-file-storage/
  • Software
    • Productivity Software at TechSoup.org
      • Microsoft Office 2007 Professional - $20
      • PeachTree Premium Accounting 2009 - $65
      • Quickbooks Premier 2008 - $45
    Should I get Office 2003 or Office 2007 from TechSoup?
  • Software
    • Donor Management Databases
      • Exceed! Basic by Telosa.com - $299 via TechSoup
      • eTapestry – online database, free for under 500 records
  • Software
    • Security
      • Antivirus – under $100 at TechSoup
        • Norton Antivirus 2008
        • Norton Internet Security
        • Corporate Edition version 10.2
      • ZoneAlarm.com – free firewall software
  • Software Vs. Adobe Acrobat 9 - $299 retail
    • PDF Makers
      • PDF Creator - http://sourceforge.net/projects/pdfcreator/
      • PDF 995 – http://www.pdf995.com
      • SaveAsPDF for Office 2007 -- http://tinyurl.com/6lpoyd
  • Online Database
    • Salesforcefoundation.org/product
      • Free Enterprise version of CRM (Constituent Management Database)
      • Online, accessible anywhere, automatically backed up/updated
      • Tracks donor, clients, volunteers, board members
      • Needs to be customized for nonprofit
  • Online Database
    • Network For Good’s Donor Suite
      • Customized Salesforce database
      • Customized and integrated online donations page on your website
      • Integrated E-newsletter
      • $99 a month
  • Hardware
    • Computers
      • Refurbished computers:
        • TechSoup.org/stock
        • Access-Interactive – www.AccessOffLeasePC.com
      • WARNING!
    • How much should you spend on a new computer?
    • About $1000 – 5 year life span
    • Intel Core 2 Duo, 2 GB RAM, Win XP Pro, 160 GB hard drive, DVD+/-RW, 17” LCD
  • Hardware
    • USB Flash Drives and Hard Drives
      • NewEgg.com
        • 2GB Kingston DataTraveler - $5.99 ( http://tinyurl.com/5ttcf7 )
        • 4GB Kingston DataTraveler - $11.49 ( http://tinyurl.com/5bw2bw )
        • 120 GB Western Digital Passport Drive - $89.99 ( http://tinyurl.com/5ndzke )
  • Hardware
    • Palm Centro
      • Lowest cost smartphone
      • Sync Email
      • Calendar
      • Contacts
      • Browse the web
      • Requires a data plan
      • Available on AT&T, Sprint, Verizon
    Priced on 9-9-08 BestBuy.com with 2 year plan
    • MeetingWizard.com
      • Send a single meeting request to many people with proposed dates and times
      • Choose the time that works best for most
      • Automated email reminders
    Scheduling
    • Doodle.ch
      • Quick way to schedule a meeting with multiple people
      • Quick polls
      • Track online
    Scheduling & Polling
    • MyCommittee.com
      • Create a committee, add agenda, invite members, automated meeting reminders post minutes, discuss/edit online
      • Free for 1 committee
    Meetings
    • VerticalResponse.com/non-profits
      • Free E-newsletter marketing for nonprofits
      • Send up to 10,000 emails a month
      • 15% discount beyond 10,000
      • Discounts on Online Surveys
    E-newsletter
    • Blogger.com & Wordpress.com
      • Free way to extend your online presence
      • Promote your organization
      • Less formal way to communicate your message
    Blogs
    • Bloglines.com
      • A way to read many updated blog entries on one page
      • Also called RSS readers
      • Stay up-to-date in your area of specialty
    Blog Reader
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    • Ex: Bloglines.com – Google Reader – NewsGator.com
    Blog Reader – RSS Aggregator
    • Facebook.com
      • Easy and free way to gain supporters
      • Message people easily, less formally
      • Invites to events
      • Can generate donations
      • Sign up on Facebook and start a “fan page” ( http://www.facebook.com/pages/create.php )
      • Keep it up to date!
    Social Networking
  • Social Bookmarking
    • Del.icio.us
      • Shared (“Social”) Bookmarking tool
      • Sign up for an account and share bookmarks across your organization
      • http://del.icio.us/NPowerMichigan
  • www.WorkFlowPerfect.com
    • WorkFlowPerfect.com
      • Enforce best practices and processes – Everyday business activities
      • Assign tasks, track progress
      • Upload files and supporting documents
    • Huddle.net
      • Online project management and team collaboration
      • Manage programs, share files, discussion boards
      • Free for 1 or 3 projects…
    Team & Project Collaboration
  • Team & Project Collaboration
    • Planzone.com
      • 2 free projects – 5 users
  • Team & Project Collaboration
    • ShowDocument.com
      • Free, online document collaboration service
    • RememberTheMilk.com & ToodleDo.com
      • Online To Do list
      • Share with staff
      • Prioritize, due dates, etc.
      • Email and RSS alerts
    To Do Lists
    • ToodleDo.com
    To Do Lists
    • FreeConferenceCall.com & Rondee.com
      • Host a conference call for free
      • Usually not a local number
    Conference Calls
    • Skype.com
      • Free person-to-person video calls
      • Free conference calls up to 25 people
    Video Conferencing
    • Oovoo.com
      • Free video conferencing for up to 3 people at a time
    Video Conferencing
  • Online Conferencing
    • DimDim.com
      • Online voice, video
      • Share slides, show your computer Desktop
      • Free for 20 or less attendees
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  • Online Conferencing
  • Instant Messaging
    • Meebo.com
      • Free web-based IM service
      • Quick messaging to co-workers (in or out of the office)
      • Saves time
    • LogMeIn.com
      • Free access to your computer at the office
      • Work on files, email, etc.
    Remote Access
    • GrandCentral.com
      • One phone number to ring on all of your phones
      • Be reachable when you are out of the office
      • View and listen to voicemails online
      • Listen to voicemails as they are being sent
    Phone Number & Messaging
  • www.GrandCentral.com
  • Texting/SMS
    • PollEverywhere.com
      • SMS surveys with instant results
      • Free for 30 votes
    • Dreamhost.com
      • Free webhosting for nonprofits ( http://www.dreamhost.com/hosting-nonprofit.html )
      • Includes email accounts, domain registration
    Webhosting
    • WildApricot.com
      • Website & Online Donations - e-Newsletter tool
      • Event/Class registration - Integrated blog
      • Constituent database - Members only login
    Website & Database Pricing based on size of database: $25/month for 250 $50/month for 500
    • CharityAdvantage.com
      • Website
      • Online Donations
      • Donor database
    Website & Database Pricing: $35 per month
  • Online Donations
    • NetworkForGood.org’s Basic DonateNow
      • Register for free
      • 4.75% fee of online donations
      • One-time or reoccurring donations
    • SurveyMonkey.com & Zoomerang.com
      • Free for less that 100 responders
      • Survey staff, members, board, etc.
    Online Survey Tools
  • Online Photo Sharing
    • Flickr.com/good
      • Pro Account for free at TechSoup.org
      • Tell your story with photos: Post pictures of events, community, staff, etc.
      • Embed on your website
  • Online Video Sharing
    • YouTube.com/nonprofits
      • Video campaigns educate/raise awareness
      • Promote your org or an event
  • Classroom Training
    • Training at New Horizons
      • 10-30% discount for Michigan Nonprofit Association members
      • Desktop Applications like Microsoft Windows & Office, Photoshop, Dreamweaver
      • http://www.nhmichigan.com
      • 6 locations
      • Contact James Graff at 734-853-2067 or [email_address]
    • Office.Microsoft.com
      • Free training and demos for Office 2003 & 2007
    Online Training
    • HP.com/go/learningcenter
      • Basic computer, email, Office suite training
    Online Training
    • Nonprofit Technology Webinars
      • Choosing a database
      • Blogging
      • Web Redesign
      • Online Donations
      • Social Media
    Online Training NTEN.org Idealware.org
    • CommonCraft.com
      • Plain English explanations of:
        • Blogs
        • Wikis
        • Social Media
        • Zombies
    Online Training
  • Computer Maintenance
    • Free tools
      • Ccleaner – clears out temp files, browser history, log files, more
      • Spybot – scans for spyware
      • Disk Defrag by Auslogics – better defrag tool
      • Go to www.download.com and search by keyword
  • $40 per desktop / $100 per server
    • NPower strategy, budgeting and planning
    • Toll Free 24x7 Help desk
    • Security (anti-spyware and anti-virus)
    • Windows Security updates
    • Remote assistance
    • Software deployment
    • System monitoring
    NPower Michigan’s Services
    • Consulting and Assessments
    • IT Project Implementation
    • Managed Services
    • Adam King
    • [email_address]