Tech Essentials - UP Edition

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Slides for Iron Mountain, Marquette, and Sault Ste. Marie workshops, April 2009.

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  • Tech Essentials - UP Edition

    1. 2. Andy Wolber [email_address] Tech Essentials
    2. 4. www.slideshare.net/NPowerMichigan/
    3. 5. <ul><li>name </li></ul><ul><li>org/job </li></ul><ul><li>what you hope to learn today </li></ul>It’s all about you …
    4. 6. Technology & Today’s Nonprofit
    5. 7. “ IT accounts, on average, for nearly 7% of a company's operating expenses.” Source: “More Bang for the IT Buck,” McKinsey Quarterly, 2003 Number 2.
    6. 8. Technology Budget Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. <=20 staff >20 staff 43% 60%
    7. 9. http://nptechsurvey.wordpress.com/
    8. 10. 83% of nonprofits spend less than 4% of their budget on technology. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
    9. 11. Technology Plan Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. <=20 staff >20 staff 32% 71%
    10. 12. Source: NTEN 2006 Nonprofit IT Staffing Survey Report.
    11. 13. www.nten.org/research
    12. 14. Technology Planning
    13. 15. 22% of nonprofits have a technology committee. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
    14. 16. Who should be on your Tech Committee?
    15. 17. http://www.techsoup.org/learningcenter/
    16. 18. By Joni Podolsky Edited By Holly Ross Katrin Verclas Alison Levine
    17. 19. http://www.maintainitproject.org/cookbooks
    18. 20. http://www.icthub.org.uk/publications/#management
    19. 21. Technology Strategy and Planning Process <ul><li>Preliminary </li></ul><ul><li>Assessment </li></ul><ul><li>Inventory </li></ul><ul><li>Staff skills assessment </li></ul><ul><li>Current and prior year IT operating costs </li></ul><ul><li>Initial list of potential projects </li></ul><ul><li>Any additional relevant background materials (e.g., technology usage policies) </li></ul>Meeting 1: Envision 1. Ensure agreement on I.T. “Current Reality” 2. Identify processes for obtaining additional information needed <ul><li>Meeting 3: Prioritize II </li></ul><ul><li>Select strategy and sequence </li></ul><ul><li>Detailed review of resources required </li></ul><ul><li>Project Prioritization </li></ul><ul><li>Identify and categorize projects </li></ul><ul><li>Research high-level details on alternative solutions </li></ul>Meeting 2: Prioritize I Classify projects into categories, e.g. - “Quick wins” - Strategically essential - Need more info <ul><li>Identify Implementation Sequence and Resources </li></ul><ul><li>Draft implementation plan </li></ul><ul><li>Select resources (internal vs. external, build vs. buy) </li></ul><ul><li>Define RFI/RFP processes </li></ul><ul><li>Detailed Implementation Planning </li></ul><ul><li>Cost details </li></ul><ul><li>Assign specific responsibilities </li></ul><ul><li>Timetable </li></ul><ul><li>Identify key issues/risks </li></ul><ul><li>Meeting 4: Act </li></ul><ul><li>Finalize plan </li></ul><ul><li>Implementation kickoff </li></ul><ul><li>Identify circumstances required for committee to reconvene </li></ul>
    20. 22. Tech Checklist 1. Computer 2. Internet infrastructure (security, backup) 3. Printing and Imaging 4. Training 5. Voice communications infrastructure 6. Basic software (documents, accounting) 7. Collaboration systems 8. Database(s) 9. Website and storytelling
    21. 23. http://nptechguide.pbwiki.com/
    22. 24. Computer
    23. 25. 1 2 3 4 5
    24. 26. 1 2 3 4 5
    25. 27. 16% <1 year 37% 1-3 years 33% 3-5 years Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
    26. 28. $800+ 1-year warranty 5-year life $1,300+ 3-year warranty 3-year life www.dell.com :Mini 9 (left), Optiplex 360 (middle), Dell E6400 (right) $400+ 1-year warranty 3-year life
    27. 29. http://www.verdiem.com/edison.aspx
    28. 30. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 89% 4%
    29. 31. Internet & Infrastructure
    30. 32. Standard DSL download speed (1.5 Mbps) Standard DSL upload speed (384 kbps) T1 Line (1.5 Mbps) download & upload “symmetrical”
    31. 33. Standard DSL download speed (1.5 Mbps) Skype-to-Skype Video (384 kbps) Skype Voice (64 kbps) Standard DSL upload speed (384 kbps)
    32. 35. www.mozypro.com
    33. 36. “ Cloud Computing”
    34. 37. http://howto.opml.org/dave/ec2/
    35. 38. Printing & Imaging
    36. 39. Laser 3-5 cents Inkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
    37. 40. www.printgreener.com
    38. 41. http://tinyurl.com/dkjsar
    39. 42. www.tinyurl.com
    40. 43. Training & Support
    41. 44. Office.Microsoft.com/help
    42. 45. 29% <Contract on an as-needed basis 25% In-house MIS staff 22% Tech support w/1 or more providers 13% No formal approach to IT support 9% Volunteers to our agency 2% Friends and family of staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
    43. 46. By Sue Bennett
    44. 48. http://tinyurl.com/ztbxw
    45. 49. Voice
    46. 50. www.FreeConferenceCall.com
    47. 51. 313-309-1665 313-595-2017 313-279-4279
    48. 52. http://voice.google.com
    49. 55. www.qipit.com
    50. 56. Office Software
    51. 58. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 49% 19%
    52. 59. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 53% 8%
    53. 62. http://www.commoncraft.com/video-googledocs
    54. 63. www.google.com/nonprofits/
    55. 66. Collaboration Systems
    56. 67. Left: HP Mediasmart Home Server EX485, including 750Gb hard drive, $600. Right: NAS Device (Synology Disk Station 207+, $340) plus 2 hard drives (Seagate Barracuda 7200rpm, 500Gb, $130 x 2).
    57. 68. www.jungledisk.com
    58. 69. Workspace.officelive.com
    59. 70. http://drop.io/andywolber
    60. 71. www.MeetingWizard.com
    61. 72. www.dimdim.com
    62. 73. http://tinyurl.com/9dznct
    63. 74. www.mycommittee.com
    64. 76. www.sherweb.com
    65. 77. www.twitter.com/awolber
    66. 78. www.yammer.com
    67. 79. http://reader.google.com
    68. 80. http://www.commoncraft.com/rss_plain_english
    69. 81. Databases
    70. 82. 53% Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 23% 41% Financials Donor Management Programs (Clients, Volunteers) “ Other”
    71. 83. Web data 2005
    72. 84. One internal database Web data 2006 Plan Auto-sync
    73. 85. One web database Cloud option
    74. 86. Consolidate Connect Web-enable
    75. 87. List functional requirements (3 meetings, 1 hour each) Identify options (up to 4 hours per participant) Discuss alternatives; narrow list of options (2 meetings) Get product details Vendor demos Calls to real users User visits Decision
    76. 89. Photo source: Google Maps Street View at http://tinyurl.com/df79uj
    77. 90. Estimating Costs Source: www.aicpa.org/pubs/jofa/sep2003/johnston.htm , accessed 6/5/2006 Initial price Time to implement Cost of implementation Entry level $100 - $2.5k Up to 2 months 5 times initial price Small / medium business $5k - $40k Up to 6 months 1 times the initial price Small / medium enterprise $10k - $250k Up to 18 months 2 times the initial price tag Enterprise resource planning $250k - $50 million Up to 36 months 1-5 times the initial price tag
    78. 91. 1 2 3 4 5
    79. 92. www.WildApricot.com
    80. 93. http://www.salesforcefoundation.org/product
    81. 94. Website & Storytelling Tools
    82. 95. If you have a website… <ul><li>You should be able to edit your website from any ___________. </li></ul><ul><li>Your website should have the ability to publish an _____ “feed”. This lets people use a “feed reader” to view new content. </li></ul>
    83. 96. http://tinyurl.com/bqg69e
    84. 97. www.wordpress.com
    85. 98. http://www.nonprofittechblog.org/how-tos
    86. 99. http://www.dreamhost.com/hosting-nonprofit.html
    87. 100. https://www.paypal.com/nonprofits
    88. 101. http://analytics.google.com/
    89. 102. http://tinyurl.com/ar5gqu
    90. 103. Photo source: Canon.com (PowerShot SD880) and www.Dell.com (MP1409x). 70% Data Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 59%
    91. 105. http://tinyurl.com/2o4kkh
    92. 106. www.creativecommons.org
    93. 107. www.youtube.com/nonprofits
    94. 109. www.WeAreMedia.org
    95. 110. http://support.wordpress.com/videos/youtube/
    96. 111. http://tinyurl.com/5glrox
    97. 112. www.delicious.com/NPowerMichigan/
    98. 113. Why? So YOU can better fulfill your mission.
    99. 114. <ul><li>Andy Wolber </li></ul><ul><li>[email_address] </li></ul>

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