Tech Essentials October 2008
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Tech Essentials October 2008

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Tech Essentials October 2008 Tech Essentials October 2008 Presentation Transcript

  • Nonprofit Tech Essentials October 2008
  • Adam King [email_address] Tech Essentials
  • NPower’s Mission
    • To inspire and empower nonprofits to use technology to better serve their communities.
  • NPower Locations Los Angeles Seattle Portland Denver Phoenix Philadelphia Washington D.C. Charlotte Indianapolis Detroit New York Atlanta Texas
  • $40 per desktop / $100 per server
    • NPower strategy, budgeting and planning
    • Toll Free 24x7 Help desk
    • Security (anti-spyware and anti-virus)
    • Windows Security updates
    • Remote assistance
    • Software deployment
    • System monitoring
    NPower Michigan’s Services
    • Consulting and Assessments
    • IT Project Implementation
    • Managed Services
  • http://nptechguide.pbwiki.com/
  • www.slideshare.net/npowermichigan/
  • Technology Essentials
  • TECH ESSENTIALS $4,520+
  • TECH ESSENTIALS: Purchasing Guide 1. Computer $1,100. 2. Software 80. 3. Printer 500. 4. Backup 400. 5. DSL 500. 6. Wireless router, firewall and print server 130. 7. Domain email and website 10. 8. Fax 100. 9. Training 200. 10. Smartphone $1,500. $4,520.
  • TECH ESSENTIALS: Purchasing Guide 1. Computer Per person (5 years) 2. Software Per person (upgrades vary) 3. Printer Per ten+ users (4 years) 4. Backup drives Per office (3 years) 5. DSL Annually 6. Wireless router, firewall and print server Per office (3 years) 7. Domain email and website Annually 8. Fax Per office (4 years) 9. Training Per person, annually 10. Smartphone Per person (2 years)
  • Technology adoption identification correlates with spending Source: NTEN 2006 Nonprofit IT Staffing Survey Report.
  • 1. Computer: $1,100 www.dell.com ($1,178): Optiplex 330 MiniTower,
    • “ The average time before a buyer replaces a PC... [is] 41 months for business desktops and almost 5 years for consumer machines .”
    • October 28, 2002
    • Fortune Magazine
  • Computer
    • Operating System: XP Professional or Vista Business
    • Processor: Intel Core 2 Duo or AMD Athlon 64 x2
    • Hard Drive: 160 GB to 320 GB (7200 rpm vs. 5400 rpm)
    • Memory (RAM): 2 GB minimum
    • Optical Drive: CD-RW/DVD drive (DVD+/-RW is best)
    • Monitor: 17” LCD
    • Warranty: 1 year+
    • Surge Protector
    • Bluetooth? Wifi?
  • Computer Processors
    • The Good
      • Intel Core 2 Duo
      • AMD Athlon 64 x2
      • AMD Turion 64 x2 (moblie)
    • The Bad
      • Intel Pentium D
      • Intel Pentium 4
      • AMD Athlon 64
    • The Ugly
      • Intel Celeron
      • AMD Sempron
      • AMD Opteron (mobile)
  • Avoiding the “Budget” Computer $308 Microtel
    • The “budget” computer:
    • Slow processor
    • “ Home” edition
    • Not enough memory
    • Small hard drive
    • No monitor
    • CD-RW? DVD Rom?
  • Desktops vs. Notebooks $1,000-$1,500 1-year warranty 5-year life $1,500-$2,000 3-year warranty 3-year life
    • Processor: Core 2 Duo or Turion 64 x2
    • Memory: 1 GB minimum
    • Hard Drive: 80 GB (faster speed: 7200 RPM vs. 5400 RPM)
    • Screen Size: 12” - 14” - 15” - 17”
    • “ Business class”
  • Notebook Necessities Port Replicator $130 to $200 90 Watt Power Cable $20 to $70 Case $40 Lock $30 Extended Battery $99
  • Minimize Upgrades 1 2 3 4 5 10-20% of original cost
  • Minimize Upgrades Memory Hard Drive Source: www.Crucial.com Source: www.newegg.com
  • 2. Software: $80 www.techsoup.org : Office ($20), Internet Security ($15), Accounting ($45) Nonprofits are eligible for reduced rates on software: Retail NP Price
    • Microsoft Office Professional 2007
    • Norton Antivirus 2008
    • Quickbooks Premier *
    $45 $320 $400 $20 $40 $15 www.techsoup.org/stock
  • Software Office 2003 Office 2007 Windows XP Professional Windows Vista Business
  • Software Buy vs. Rent Software?
      • Install –or- Subscribe
      • SaaS  software as a service
      • Access web-based program from any computer
      • No software or server required
      • No updates or maintenance required
      • Data is backed up and secured
  • Software Buy vs. Rent Donor & Constituent Relationship Management (CRM)
  • Online Database & Financials
    • Salesforce CRM – www.salesforcefoundation.org
    • Zoho CRM – www.zohocrm.com
    • Sugar CRM – www.sugarcrm.com
    • Convio Common Ground – www.convio.com
    • Donor Perfect – www.donorperfect.com
    • eTapestry – www.etapestry.com
    • Volgistics – www.volgistics.com
    • WildApricot – www.wildapriciot.com
    • Democracy In Action – www.democracyinaction.org
    • Quickbooks Online – www.intuit.com
  • www.zoho.com
  • 3. Printer: $500 www.cdw.com (680844) HP LaserJet P2015dn
    • Standardize
    • Networkable (n)
    • Duplex (d)
    • Ppm (25)
    • Laser vs. Inkjet
  • Cost Per Page Laser 3-5 cents Inkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
  • 4. Backup: $400 www.newegg.com ($90 each): Western Digital My Passport Essential WDME2500TN 250GB USB 2.0 External Hard Drive External USB Hard Drives:
  • Backup
    • Scary Statistics:
      • A computer hard drive fails every 15 seconds
      • Over 2000 laptops are stolen or lost everyday
      • 1 in 5 computers suffer hard drive failure during their normal useful life
      • Eventually , 100% of all hard drives will fail
    Source: Realty Times
  • Backup NAS – Network Attached Storage: Synology DS207+ ($329) -- http://www.newegg.com/Product/Product.aspx?Item=N82E16822108011 2 Seagate 320 GB Hard Drives ($60 each) -- http://www.newegg.com/Product/Product.aspx?Item=N82E16822148316
  • Backup Online Backup: http://www.mozypro.com http://www.jungledisk.com 15¢ per GB $3.95 + $0.50/GB per month
    • JungleDisk.com
      • Use as a shared network drive
      • Your files accessible on any computer
      • $2 per user per month, plus 15 ¢ per GB
        • (Workgroup Edition)
    Online Backup Less than half the price of purchasing and maintaining a file server…
  • File Server vs. Online
    • Server
      • Hardware - $2000
      • Software - $200
      • Setup - $1000
      • Backup Media - $300
      • Total: $3500 every 5 years
    • Online File Service
      • 10 staff ($2 each per month) - $20
      • 20 GB data (0.15 per GB, per month) - $3
      • $23 per month
      • $1380 per 5 years
  • 5. DSL or Cable: $500/yr www.att.com : AT&T Yahoo High Speed Internet Pro Package (1.5Mbps down / 384kbps up, dynamic IP, 1 year) The Internet
  • DSL
  • Mobile Broadband: $100 + $720/year www.sprint.com : According to the website, EVDO Rev. A supports “average download speeds of 450 – 800 kbps: and average upload speeds of 300 – 400 kbps.” The Internet
  • 6. Router and Firewall: $130
    • Router: share internet connection
    • Firewall: protect your network
    • Wireless security: WPA2 (WEP not secure)
    • 802.11n support
    NetGear, RangeMax Dual-Band Wireless-N Router with 4-Port Ethernet Switch: $130
    • Wireless Routers
      • 802.11g – “G”- Routers
        • 19 – 54 Mb/s speed
        • 125 feet range
      • 802.11n – “N” – Routers
        • 74 – 300 Mb/s speed
        • 230 feet range
    Wireless
  • 7. Domain Email and Website: $10/yr www.mynonprofit.org [email_address]
  • Basic Content
    • Organization news
    • Program information
    • Board and staff list
    • Donor list
    • 990
    • Contact us
    • Directions
    • Search
    • FAQs
    • Document publishing
    Website
  • Enhanced Content
    • Email lists
    • Online donations
    • Weblog
    • Discussion forums
    • Event calendar
    • Compliance with web standards / accessibility
    Website
  • Advanced Content
    • Event registration
    • Multiple database integration (single view of customer)
    • Multi-lingual support
    Website
  • www.SiteKreator.com
  • Web Hosting
    • Free web hosting at DreamHost
      • http://dreamhost.com/hosting-nonprofit.html
  • Online Presence
    • Blog: Blogger.com
    • Pictures: Flickr.com
    • Video: YouTube.com
    • Social Networking:
      • Facebook.com
      • MySpace.com
    FREE FREE FREE FREE
    • E-Newsletter:
      • VerticalResponse.com
    FREE
  • It’s NOT all about your site… Blog Flickr MySpace YouTube
  •  
  •  
    • Ex: Bloglines.com – Google Reader – NewsGator.com
    Blog Reader – RSS Aggregator
  • Online Donations
    • NetworkForGood.org’s Basic DonateNow
      • Register for free
      • 4.75% fee of online donations
      • One-time or reoccurring donations
    • Wouldn’t it be nice?
      • Share calendars
      • Share contacts
      • Access ENTIRE mailbox (inbox & all folders) anywhere
      • Access all your own contacts, calendar, and tasks anywhere
      • Internal website for announcements, discussion
      • Share & collaborate on documents online
      • Organization-wide calendar
    Email / File Share / Collaborate +
  • Email / File Share / Collaborate
    • Option 1: Exchange & Sharepoint
      • Need T1 internet: $300 per month minimum
      • Need your own server: hardware + labor $3000 every 5 years
      • Need large backup hard drives: minimum 2 @ $150 each
      • Need separate antivirus protection: $85 dollars @ TechSoup.org
      • Maintenance and updates required
      • Server goes down = email goes down
      • Internet connection goes down = email goes down
    • Option 2: Hosted Exchange & Sharepoint
      • Basic DSL connection
      • No server needed
      • Backed up by Hosted Exchange provider
      • Antivirus protection included
      • Maintenance and updates included
      • $9 to $12 per month, per user
      • Makes sense for 25 or fewer staff
      • Recommended providers:
        • Intermedia.net
        • Sherweb.com
  • Email: Hosted Exchange
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  • Email & Online Collaboration
    • Google Apps for Nonprofits www.google.com/a/npo
      • Email with your domain (i.e. [email_address] )
      • Shared calendars
      • Organizational calendar
      • Internal team website
      • Share and collaborate on documents online (word processing, spreadsheet, etc)
    Email & Online Collaboration
  •  
  •  
  •  
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  • 8. Fax: $100 www.cdw.com (739718) HP Fax 1040
  • www.RapidFax.com
  • 9. Training: $200 per person per class www.nhgreatlakes.com
  • Office.Microsoft.com
      • Basic computer, email, Office suite training
    HP.com/go/LearningCenter
  • 10. Smartphone: $300 + $1,200/yr
  • Why?
    • Email anywhere
    • Faster scheduling
    • Task management (“to dos”)
    • Address book always available
    • Look up information / search
    • Directions
    Smartphone
  • Reviewing a Tech Purchase
    • Computer & Hardware Reviews:
      • Cnet.com – reviews.cnet.com
      • PC World – pcworld.com
    • Nonprofit Specific Software Reviews:
      • Idealware.org
        • Donor Management Databases
        • E-Newsletter tools
        • Accounting and financial packages
        • Website building and hosting
    • Npower Michigan’s Techguide
    • http://nptechguide.pbwiki.com
  • Bonus Tech “Essential” Resources
  • Tech “Essential” Resources
    • MeetingWizard.com
      • Send a single meeting request to many people with proposed dates and times
      • Choose the time that works best for most
      • Automated email reminders
  • Tech “Essential” Resources
    • Del.icio.us
      • Shared (“Social”) Bookmarking tool
      • Sign up for an account and share bookmarks across your organization
      • http://del.icio.us/NPowerMichigan
    • Xobni.com
    Tech “Essential” Resources
    • Adam King
    • [email_address]