Managing Your It Budget In Tough Times   Traverse City
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Managing Your It Budget In Tough Times Traverse City

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Managing Your IT Budget in Tough Times slides for Traverse City workshop, May 14, 2009.

Managing Your IT Budget in Tough Times slides for Traverse City workshop, May 14, 2009.

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Managing Your It Budget In Tough Times   Traverse City Managing Your It Budget In Tough Times Traverse City Presentation Transcript

  • Managing Your I.T. Budget in Tough Times Andy Wolber andy@npowermichigan.org
  • NPower’s Mission To inspire and empower nonprofits to use technology to better serve their communities.
  • Choices View slide
  • http://nptechguide.pbwiki.com/ View slide
  • Networked Laser Color Inkjet copier 3-5 cents laser 10-35 cents <2 cents 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
  • www.printgreener.com
  • http://sourceforge.net/projects/pdfcreator/
  • http://tinyurl.com/dkjsar
  • 70% 59% Photo source: Canon.com (PowerShot SD880) and www.Dell.com (MP1409x). Data Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
  • http://tinyurl.com/dxhlfj
  • $800+ $1,300+ $400+ 1-year warranty 3-year warranty 1-year warranty 5-year life 3-year life 3-year life www.dell.com :Mini 9 (left), Optiplex 360 (middle), Dell E6400 (right)
  • www.LogMeIn.com
  • www.skype.com
  • http://voice.google.com
  • www.dimdim.com
  • http://tinyurl.com/9dznct
  • http://tinyurl.com/payrhg
  • http://tinyurl.com/dgql45
  • http://www.verdiem.com/edison.aspx
  • Compare…
  • http://nptechsurvey.wordpress.com/
  • Technology Budget 43% 60% <=20 staff >20 staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
  • 83% of nonprofits spend less than 4% of their budget on technology. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
  • Technology Plan 32% 71% <=20 staff >20 staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
  • 22% of nonprofits have a technology committee. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
  • 29% <Contract on an as-needed basis 25% In-house MIS staff 22% Tech support w/1 or more providers 13% No formal approach to IT support 9% Volunteers to our agency 2% Friends and family of staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
  • IT Service Evolution Chaotic – Reactive – Proactive – Managed – Utility Full Managed Services: • Service Level Agreement with fixed monthly cost • HW as a Service (Hosting) • SW as a Service (Hosting) Degree of Virtualization and Efficiency for Client Partial Managed Services: • Proactive • Remote management • Allows detailed understanding of client IT as Investment: • Scheduled Support • Client understands value of IT • Somewhat proactive • Downtime reduced Break/Fix: • Totally reactive • Client pays for downtime • Low investment/low return Degree of Virtualization and Efficiency Source: NPower DC, slide modified to present generic picture of services.
  • www.nten.org/research
  • Edited By By Joni Podolsky Holly Ross Katrin Verclas Alison Levine
  • To the cloud…
  • http://www.dreamhost.com/hosting-nonprofit.html
  • Personal Computers
  • File Server
  • 10 / 100 / 1000
  • http://tinyurl.com/chb7pv
  • www.jungledisk.com
  • File & Application Server
  • www.mozypro.com
  • http://howto.opml.org/dave/ec2/
  • “Thin Client”
  • “Cloud Computing”
  • T1 Line (1.5 Mbps) download & upload Standard DSL download speed (1.5 Mbps) “symmetrical” Standard DSL upload speed (384 kbps)
  • Standard DSL download speed (1.5 Mbps) Skype-to-Skype Video (384 kbps) Standard DSL upload speed (384 kbps) Skype Voice (64 kbps)
  • calendar.google.com
  • http://www.youtube.com/user/GoogleApps
  • 49% 19% Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
  • www.OpenOffice.org
  • Financials Donor Programs Management (Clients, Volunteers) “Other” 53% 23% 41% Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
  • 2005 Data Web data Data Data
  • 2006 Plan One internal Web data Auto-sync database
  • Cloud option One web database
  • List functional requirements (3 meetings, 1 hour each) Identify options (up to 4 hours per participant) Discuss alternatives; narrow list of options (2 meetings) Get product details Vendor demos Calls to real users User visits Decision
  • http://www.salesforcefoundation.org/product
  • http://tinyurl.com/65y7dx
  • “Cloud Computing”
  • www.delicious.com/NPowerMichigan/
  • Andy Wolber andy@npowermichigan.org