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Free and Low Cost Tools - Coldwater 10-09

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  • A big part of staying connected is having access to your email calendar and contacts without having to turn on your computer.
  • Transcript

    • 1. Free and Low Cost Tools You Can Use
    • 2. Tools You Can Use
      Mark Shaw
      mark@npowermichigan.org
    • 3. Today’s Session
      E-newsletter
      Database
      Website
      Photos
      Calendars
      Hardware
      Maintenance
      File sharing
      Videos
      Collaboration
      Conferencing
      Mobile
      CRM
      Email
      Software
      Blog
      Security
      Backup
      Donations
      Remote
      Hosting
      Connect
      Meetings
      Training
    • 4. Today’s Session
      Lots of Material here!
      “I know about this already”
      “ don’t know.. But can’t use it”
      “ this might work to…”
      “ Cool! This is the answer to….”
      • Try/Trial it first
      • 5. Some are similar but have their own “twist”
      Look closely and find your “best “fit”
    • 6. Presentations
      • SlideShare.net/NPowerMichigan
    • Wikis
      • http://NPTechguide.pbwiki.com/
    • Email / File Share / Collaborate
      Wouldn’t it be nice?
      Share calendars
      Share contacts
      Access ENTIRE mailbox (inbox & all folders) anywhere
      Access all your own contacts, calendar, and tasks anywhere
      Internal website for announcements, discussion
      Share & collaborate on documents online
      Organization-wide calendar
      +
    • 7. Email / File Share / Collaborate
      Option 1: Exchange & Sharepoint
      Internal Server
      • T1 internet: $300 per monthminimum (.. for reliability)
      • 8. Internal Exchange server: hardware + labor $3000 - $5000 every 5 years
      • 9. Maintenance (up to $200/hr rates)
      • 10. You do backups: hard drives (minimum 2 @ $150 each)
      • 11. Exchange antivirus protection: $85 dollars @ TechSoup.org
      • 12. ExchangeMgt (Care and Feeding)
      • 13. Server goes down = email goes down
      • 14. Internet connection goes down = email goes down
      • 15. OWA is difficult to setup and can “compromise” your internal LAN if not properly setup
      • 16. Outlook will only work from PC/Laptop at org site
      • 17. Smartphone's setups are difficult and costly
      Option 2: Exchange & Sharepoint
      Hosted Service
      • Cable or DSL connection
      • 18. No internal server needed
      • 19. Backed up by Hosted Exchange provider
      • 20. Antivirus protection included
      • 21. Maintenance and updates included
      • 22. $9 to $12 per month, per user
      • 23. Makes sense for up to 50 staff
      • 24. Recommended providers:
      • 25. Intermedia.net
      • 26. Sherweb.com
      • 27. OWA is effortless and will not compromise internal LAN security
      • 28. Outlook will work anywhere
      • 29. Smartphone setup is easy (Active Sync and Blackberry)
      Costly - Vulnerable
      Cheaper - Reliable
    • 30.
    • 31. Email: Hosted Exchange
    • 32. Email: Hosted Exchange
    • 33.
    • 34.
    • 35.
    • 36.
    • 37.
    • 38.
    • 39.
    • 40.
    • 41.
    • 42.
    • 43. Email & Online Another Option!
      Google Apps for Nonprofits – www.google.com/a/npo
      Email with your domain (i.e. me@mynonprofit.org)
      Shared calendars
      Organizational calendar
      Internal team website
      Share and collaborate on documents online (word processing, spreadsheet, etc)
    • 44. Using Google Apps…
      For Email
      Register for Nonprofit edition to use your domain
      i.e. Adam@NPowerMichigan.org
    • 45. Using Google Apps…
      For Shared, online calendars
      Create organizational internal calendars and even public “calendar of events” to add to your website
    • 46. Using Google Apps…
      For shared docs
      Create and share spreadsheets, word docs, slideshows
    • 47. Using Google Apps…
      For a website to serve just your staff
      Share info, manage projects, post announcements, etc.
    • 48. Get Started with Google Apps
      www.nonprofittechblog.org/how-tos
    • 49. Email
      Xobni.com
      Outlook Search Tool
    • 50. Online Productivity
      Zoho.com
      Online apps (word proc., spreadsheet, presentation)
      Web conferencing, Contact Database
      Basic versions of all apps are free
    • 51. Online File Sharing
      • www.Drop.io
      Simple Private Exchange
      • Post documents, audio clips, videos, pictures
      • 52. Share with staff, board members, etc.
      • 53. 100 MB free storage
    • File Server vs. Online
      Server
      • Hardware - $2000
      • 54. Software - $200
      • 55. Setup - $1000
      • 56. Backup Media - $300
      • 57. Total: $3500 every 5 years
      • 58. Still best when there are LOTS of daily data being changed/updated
      Online File Service
      • 10 staff ($2 each per month) - $20
      • 59. 20 GB data (0.15 per GB, per month) - $3
      • 60. $23 per month
      • 61. $1380 per 5 years
      • 62. Can be an “addition” your internal server
    • Online File Sharing
      JungleDisk.com
      Use as a shared network drive
      Your files accessible on any computer
      $2 per user per month, plus 15 ¢ per GB
      (Workgroup Edition)
      Less than half the price of purchasing and maintaining a file server…
    • 63. File Sharing
      • Egnyte.com
      • 64. Virtual file server
    • File Sharing
      • Workspace.Officelive.com
      • 65. Share and work on Office files from anywhere
    • File Sharing
    • 66. File Sharing & Online Backup
      More Online File Sharing and Backup
      Xdrive.com
      ElephantDrive.com
      Ibackup.com
      Mozypro.com
      Box.net
      YouSendit.com & MailBigFile.com
      More listed at:
      http://techmagazine.ws/free-online-file-storage/
    • 67. Software
      TechSoup.org Software AND NPO Information
      • Microsoft Office 2007 Professional - $20
      • 68. PeachTree Premium Accounting 2009 - $65
      • 69. Quickbooks Premier 2008 - $45
    • Software
      • PDF Makers
      • 70. PDF Creator - http://sourceforge.net/projects/pdfcreator/
      • 71. PDF 995 – http://www.pdf995.com
      • 72. SaveAsPDF for Office 2007 -- http://tinyurl.com/6lpoyd
      Vs. Adobe Acrobat 9 - $299 retail
    • 73. Hosted Database
      • Salesforcefoundation.org/product
      • 74. Free Enterprise version of CRM (Constituent Management Database)
      • 75. Online, accessible anywhere, automatically backed up/updated
      • 76. Tracks donor, clients, volunteers, board members
      • 77. Needs to be customized for nonprofit
    • Hosted Database
      • Network For Good’s Donor Suite
      • 78. Customized Salesforce database
      • 79. Customized and integrated online donations page on your website
      • 80. Integrated E-newsletter
      • 81. $99 a month
    • Hardware
      How much should you spend on a new computer?
      • Desktop $800 to $1000 – 5yr life, 1yr Warrantee
      • 82. Laptop $1000 to $1500 – 5yr life, 3yr Accidental Warrantee
    • Purchase Tips
      Computers
      • Processor
      • 83. Intel Core 2 or Quad Core
      • 84. Higher Model numbers are better processors
      • 85. Bestperformance is in more CACHE (2, 3, 6, 12 etc)
      • 86. Buy “Business” grade over “Consumer Grade”
      • 87. Buy more Video if feasible
      • 88. Better LCD is worth it
      • 89. More value in a desktop over a laptop
      • 90. The larger the laptop… the better performance (generally)
      • 91. Purchase “full tower” case
      XP VISTA Windows7 and MAC ??
    • 92. Hardware
      Stop burning CD / DVD’s!
      USB Flash Drives and Hard Drives
      • NewEgg.com
      • 93. 4GB Kingston DataTraveler - $7.79
      • 94. 8GB Kingston DataTraveler - $14.29
      • 95. 350GB Western Digital Passport Drive - $89.99
    • Smartphone
      • Email anywhere
      • 96. Faster scheduling
      • 97. Task management (“to dos”)
      • 98. Address book always available
      • 99. Look up information / search
      • 100. Directions
    • Scheduling
      MeetingWizard.com
      Send a single meeting request to many people with proposed dates and times
      Choose the time that works best for most
      Automated email reminders
    • 101. Meetings
      MyCommittee.com
      Create a committee, add agenda, invite members, automated meeting reminders post minutes, discuss/edit online
      Free for 1 committee
    • 102. Project Management & Collaboration
      Wiggio.com
      Free online collaboration tool
      Manage small group projects
      Shared calendar, group task list, share documents
    • 103. E-newsletter
      VerticalResponse.com/non-profits
      Free E-newsletter marketing for nonprofits
      Send up to 10,000 emails a month
      15% discount beyond 10,000
      Discounts on Online Surveys
    • 104. Blogs
      Blogger.com & Wordpress.com
      Free way to extend your online presence
      Promote your organization
      Less formal way to communicate your message
    • 105. Blog Reader
      Bloglines.com
      A way to read many updated blog entries on one page
      Also called RSS readers (Really Simple Syndication)
      Stay up-to-date in your area of specialty
    • 106.
    • 107. Social Networking
      Facebook.com
      Easy and free way to gain supporters
      Message people easily, less formally
      Invites to events
      Can generate donations
      Sign up on Facebook and start a “fan page” (http://www.facebook.com/pages/create.php)
      Keep it up to date!
    • 108. Social Bookmarking
      • Del.icio.us
      • 109. Shared (“Social”) Bookmarking tool
      • 110. Sign up for an account and share bookmarks across your organization
      • 111. http://del.icio.us/NPowerMichigan
    • Team & Project Collaboration
      Huddle.net
      Online project management and team collaboration
      Manage programs, share files, discussion boards
      Free for 1 or 3 projects…
    • 112. Team & Project Collaboration
      • Planzone.com
      • 113. 2 free projects – 5 users
    • To Do Lists
      RememberTheMilk.com & ToodleDo.com
      Online To Do list
      Share with staff
      Prioritize, due dates, etc.
      Email and RSS alerts
    • 114. To Do Lists
      ToodleDo.com
    • 115. Conference Calls
      FreeConferenceCall.com & Rondee.com
      Host a conference call for free
      Not a local number
    • 116. Video Conferencing
      Skype.com
      Free person-to-person video calls
      Free conference calls up to 25 people
    • 117. Video Conferencing
      Oovoo.com
      Free video conferencing for up to 3 people at a time
    • 118. Online Conferencing
      • DimDim.com
      • 119. Online voice, video – Webinar!
      • 120. Share slides, show your computer Desktop
      • 121. Free for 20 or less attendees
    • Online Conferencing
    • 122. Instant Messaging
      • Meebo.com
      • 123. Free web-based IM service
      • 124. Quick messaging to co-workers (in or out of the office)
      • 125. Saves time
    • Remote Access
      LogMeIn.com
      Free access to your computer at the office
      Work on files, email, etc.
    • 126. Remote Access
      Zolved
      Free remote access to assist (support)
      More “light duty” than LogMe In
    • 127. Texting/SMS
    • Texting/SMS
      • PollEverywhere.com
      • 129. SMS surveys with instant results
      • 130. Free for 30 votes
    • Webhosting
      Dreamhost.com Not a Website builder
      Free webhosting for nonprofits (http://www.dreamhost.com/hosting-nonprofit.html)
      Includes email accounts, domain registration
    • 131. Website & Database
      WildApricot.com
      Website & Online Donations - e-Newsletter tool
      Event/Class registration - Integrated blog
      Constituent database - Members only login
      Pricing based on size of database:
      $25/month for 250 $50/month for 500
    • 132. Website & Database
      CharityAdvantage.com
      Website
      Online Donations
      Donor database
      Pricing:
      $35 per month
    • 133. Online Donations
      • NetworkForGood.org’s Basic DonateNow
      • 134. Register for free
      • 135. 4.75% fee of online donations
      • 136. One-time or reoccurring donations
    • Online Survey Tools
      SurveyMonkey.com & Zoomerang.com
      Free for less that 100 responders
      Survey staff, members, board, etc.
    • 137. Online Photo Sharing
      • Flickr.com/good
      • 138. Pro Account for free at TechSoup.org
      • 139. Tell your story with photos: Post pictures of events, community, staff, etc.
      • 140. Embed on your website
    • Online Video Sharing
      • YouTube.com/nonprofits
      • 141. Video campaigns educate/raise awareness
      • 142. Promote your org or an event
    • Online Training
      Office.Microsoft.com
      Free training and demos for Office 2003 & 2007
    • 143. Online Training
      HP.com/go/learningcenter
      Basic computer, email, Office suite training
    • 144. Online Training
      Nonprofit Technology Webinars
      Choosing a database
      Blogging
      Web Redesign
      Online Donations
      Social Media
      NTEN.org Idealware.org
    • 145. Online Training
      CommonCraft.com
      “Our Product is Explanation”
      What’s a: Blog, Wiki, Social Media, Zombie??
    • 146. Free Cool
      Computer Maintenance
      Stuff!
    • 147. Desktop Maintenance
      Disk Cleanup – www.ccleaner.com
    • 148. Desktop Maintenance
      Disk Defrag -
      www.auslogics.com/disk-defrag.
    • 149. Desktop Maintenance
      Spyware Scanning – www.MalwareBytes.org
    • 150. Computer Maintenance
      • Microsoft Security Essentials
      Free Antivirus and Malware
    • 151. NPower Michigan’s Services
      • Consulting and Assessments
      • 152. IT Project Implementation
      • 153. Managed Services
      NPower strategy, budgeting and planning
      Toll Free 24x7 Help desk
      Security (anti-spyware and anti-virus)
      Windows Security updates
      Remote assistance
      Software deployment
      System monitoring
      $40 per desktop / $100 per server
    • 154. Mark Shaw
      mark@npowermichigan.org

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