Free and Low Cost Tools - Coldwater 10-09

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  • A big part of staying connected is having access to your email calendar and contacts without having to turn on your computer.
  • Free and Low Cost Tools - Coldwater 10-09

    1. 1. Free and Low Cost Tools You Can Use<br />
    2. 2. Tools You Can Use<br />Mark Shaw<br />mark@npowermichigan.org<br />
    3. 3. Today’s Session<br />E-newsletter<br />Database<br />Website<br />Photos<br />Calendars<br />Hardware<br />Maintenance<br />File sharing<br />Videos<br />Collaboration<br />Conferencing<br />Mobile<br />CRM<br />Email<br />Software<br />Blog<br />Security<br />Backup<br />Donations<br />Remote<br />Hosting<br />Connect<br />Meetings<br />Training<br />
    4. 4. Today’s Session<br />Lots of Material here!<br />“I know about this already”<br />“ don’t know.. But can’t use it”<br />“ this might work to…”<br />“ Cool! This is the answer to….”<br /><ul><li>Try/Trial it first
    5. 5. Some are similar but have their own “twist”</li></ul> Look closely and find your “best “fit”<br />
    6. 6. Presentations<br /><ul><li>SlideShare.net/NPowerMichigan</li></li></ul><li>Wikis<br /><ul><li> http://NPTechguide.pbwiki.com/</li></li></ul><li>Email / File Share / Collaborate<br />Wouldn’t it be nice?<br />Share calendars<br />Share contacts<br />Access ENTIRE mailbox (inbox & all folders) anywhere<br />Access all your own contacts, calendar, and tasks anywhere<br />Internal website for announcements, discussion<br />Share & collaborate on documents online<br />Organization-wide calendar<br />+<br />
    7. 7. Email / File Share / Collaborate<br />Option 1: Exchange & Sharepoint<br />Internal Server<br /><ul><li>T1 internet: $300 per monthminimum (.. for reliability)
    8. 8. Internal Exchange server: hardware + labor $3000 - $5000 every 5 years
    9. 9. Maintenance (up to $200/hr rates)
    10. 10. You do backups: hard drives (minimum 2 @ $150 each)
    11. 11. Exchange antivirus protection: $85 dollars @ TechSoup.org
    12. 12. ExchangeMgt (Care and Feeding)
    13. 13. Server goes down = email goes down
    14. 14. Internet connection goes down = email goes down
    15. 15. OWA is difficult to setup and can “compromise” your internal LAN if not properly setup
    16. 16. Outlook will only work from PC/Laptop at org site
    17. 17. Smartphone's setups are difficult and costly</li></ul>Option 2: Exchange & Sharepoint<br />Hosted Service<br /><ul><li>Cable or DSL connection
    18. 18. No internal server needed
    19. 19. Backed up by Hosted Exchange provider
    20. 20. Antivirus protection included
    21. 21. Maintenance and updates included
    22. 22. $9 to $12 per month, per user
    23. 23. Makes sense for up to 50 staff
    24. 24. Recommended providers:
    25. 25. Intermedia.net
    26. 26. Sherweb.com
    27. 27. OWA is effortless and will not compromise internal LAN security
    28. 28. Outlook will work anywhere
    29. 29. Smartphone setup is easy (Active Sync and Blackberry)</li></ul>Costly - Vulnerable <br />Cheaper - Reliable<br />
    30. 30.
    31. 31. Email: Hosted Exchange<br />
    32. 32. Email: Hosted Exchange<br />
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    43. 43. Email & Online Another Option!<br />Google Apps for Nonprofits – www.google.com/a/npo<br />Email with your domain (i.e. me@mynonprofit.org) <br />Shared calendars<br />Organizational calendar<br />Internal team website<br />Share and collaborate on documents online (word processing, spreadsheet, etc)<br />
    44. 44. Using Google Apps…<br />For Email<br />Register for Nonprofit edition to use your domain <br />i.e. Adam@NPowerMichigan.org<br />
    45. 45. Using Google Apps…<br />For Shared, online calendars<br />Create organizational internal calendars and even public “calendar of events” to add to your website<br />
    46. 46. Using Google Apps…<br />For shared docs<br />Create and share spreadsheets, word docs, slideshows<br />
    47. 47. Using Google Apps…<br />For a website to serve just your staff<br />Share info, manage projects, post announcements, etc.<br />
    48. 48. Get Started with Google Apps<br />www.nonprofittechblog.org/how-tos<br />
    49. 49. Email<br />Xobni.com<br />Outlook Search Tool<br />
    50. 50. Online Productivity<br />Zoho.com<br />Online apps (word proc., spreadsheet, presentation)<br />Web conferencing, Contact Database<br />Basic versions of all apps are free<br />
    51. 51. Online File Sharing<br /><ul><li>www.Drop.io</li></ul>Simple Private Exchange<br /><ul><li>Post documents, audio clips, videos, pictures
    52. 52. Share with staff, board members, etc.
    53. 53. 100 MB free storage</li></li></ul><li>File Server vs. Online<br />Server<br /><ul><li>Hardware - $2000
    54. 54. Software - $200
    55. 55. Setup - $1000
    56. 56. Backup Media - $300
    57. 57. Total: $3500 every 5 years
    58. 58. Still best when there are LOTS of daily data being changed/updated</li></ul>Online File Service<br /><ul><li>10 staff ($2 each per month) - $20
    59. 59. 20 GB data (0.15 per GB, per month) - $3
    60. 60. $23 per month
    61. 61. $1380 per 5 years
    62. 62. Can be an “addition” your internal server</li></li></ul><li>Online File Sharing<br />JungleDisk.com<br />Use as a shared network drive<br />Your files accessible on any computer <br />$2 per user per month, plus 15 ¢ per GB<br />(Workgroup Edition)<br />Less than half the price of purchasing and maintaining a file server…<br />
    63. 63. File Sharing<br /><ul><li>Egnyte.com
    64. 64. Virtual file server</li></li></ul><li>File Sharing<br /><ul><li>Workspace.Officelive.com
    65. 65. Share and work on Office files from anywhere</li></li></ul><li>File Sharing<br />
    66. 66. File Sharing & Online Backup<br />More Online File Sharing and Backup<br />Xdrive.com<br />ElephantDrive.com<br />Ibackup.com<br />Mozypro.com<br />Box.net<br />YouSendit.com & MailBigFile.com<br />More listed at:<br />http://techmagazine.ws/free-online-file-storage/<br />
    67. 67. Software<br />TechSoup.org Software AND NPO Information<br /><ul><li>Microsoft Office 2007 Professional - $20
    68. 68. PeachTree Premium Accounting 2009 - $65
    69. 69. Quickbooks Premier 2008 - $45</li></li></ul><li>Software<br /><ul><li>PDF Makers
    70. 70. PDF Creator - http://sourceforge.net/projects/pdfcreator/
    71. 71. PDF 995 – http://www.pdf995.com
    72. 72. SaveAsPDF for Office 2007 -- http://tinyurl.com/6lpoyd</li></ul>Vs. Adobe Acrobat 9 - $299 retail<br />
    73. 73. Hosted Database<br /><ul><li>Salesforcefoundation.org/product
    74. 74. Free Enterprise version of CRM (Constituent Management Database)
    75. 75. Online, accessible anywhere, automatically backed up/updated
    76. 76. Tracks donor, clients, volunteers, board members
    77. 77. Needs to be customized for nonprofit</li></li></ul><li>Hosted Database<br /><ul><li>Network For Good’s Donor Suite
    78. 78. Customized Salesforce database
    79. 79. Customized and integrated online donations page on your website
    80. 80. Integrated E-newsletter
    81. 81. $99 a month</li></li></ul><li>Hardware<br />How much should you spend on a new computer?<br /><ul><li> Desktop $800 to $1000 – 5yr life, 1yr Warrantee
    82. 82. Laptop $1000 to $1500 – 5yr life, 3yr Accidental Warrantee</li></li></ul><li>Purchase Tips<br />Computers<br /><ul><li>Processor
    83. 83. Intel Core 2 or Quad Core
    84. 84. Higher Model numbers are better processors
    85. 85. Bestperformance is in more CACHE (2, 3, 6, 12 etc)
    86. 86. Buy “Business” grade over “Consumer Grade”
    87. 87. Buy more Video if feasible
    88. 88. Better LCD is worth it
    89. 89. More value in a desktop over a laptop
    90. 90. The larger the laptop… the better performance (generally)
    91. 91. Purchase “full tower” case</li></ul>XP VISTA Windows7 and MAC ??<br />
    92. 92. Hardware<br />Stop burning CD / DVD’s!<br />USB Flash Drives and Hard Drives<br /><ul><li>NewEgg.com
    93. 93. 4GB Kingston DataTraveler - $7.79
    94. 94. 8GB Kingston DataTraveler - $14.29
    95. 95. 350GB Western Digital Passport Drive - $89.99 </li></li></ul><li>Smartphone<br /><ul><li>Email anywhere
    96. 96. Faster scheduling
    97. 97. Task management (“to dos”)
    98. 98. Address book always available
    99. 99. Look up information / search
    100. 100. Directions</li></li></ul><li>Scheduling<br />MeetingWizard.com<br />Send a single meeting request to many people with proposed dates and times<br />Choose the time that works best for most<br />Automated email reminders<br />
    101. 101. Meetings<br />MyCommittee.com<br />Create a committee, add agenda, invite members, automated meeting reminders post minutes, discuss/edit online<br />Free for 1 committee<br />
    102. 102. Project Management & Collaboration<br />Wiggio.com<br />Free online collaboration tool<br />Manage small group projects <br />Shared calendar, group task list, share documents<br />
    103. 103. E-newsletter<br />VerticalResponse.com/non-profits<br />Free E-newsletter marketing for nonprofits<br />Send up to 10,000 emails a month<br />15% discount beyond 10,000<br />Discounts on Online Surveys<br />
    104. 104. Blogs<br />Blogger.com & Wordpress.com<br />Free way to extend your online presence<br />Promote your organization<br />Less formal way to communicate your message<br />
    105. 105. Blog Reader<br />Bloglines.com<br />A way to read many updated blog entries on one page<br />Also called RSS readers (Really Simple Syndication)<br /> Stay up-to-date in your area of specialty<br />
    106. 106.
    107. 107. Social Networking<br />Facebook.com<br />Easy and free way to gain supporters<br />Message people easily, less formally<br />Invites to events<br />Can generate donations<br />Sign up on Facebook and start a “fan page” (http://www.facebook.com/pages/create.php) <br />Keep it up to date!<br />
    108. 108. Social Bookmarking<br /><ul><li> Del.icio.us
    109. 109. Shared (“Social”) Bookmarking tool
    110. 110. Sign up for an account and share bookmarks across your organization
    111. 111. http://del.icio.us/NPowerMichigan</li></li></ul><li>Team & Project Collaboration<br />Huddle.net<br />Online project management and team collaboration <br />Manage programs, share files, discussion boards<br />Free for 1 or 3 projects…<br />
    112. 112. Team & Project Collaboration<br /><ul><li>Planzone.com
    113. 113. 2 free projects – 5 users</li></li></ul><li>To Do Lists<br />RememberTheMilk.com & ToodleDo.com<br />Online To Do list<br />Share with staff<br />Prioritize, due dates, etc.<br />Email and RSS alerts<br />
    114. 114. To Do Lists<br />ToodleDo.com<br />
    115. 115. Conference Calls<br />FreeConferenceCall.com & Rondee.com<br />Host a conference call for free<br />Not a local number<br />
    116. 116. Video Conferencing<br />Skype.com<br />Free person-to-person video calls <br />Free conference calls up to 25 people<br />
    117. 117. Video Conferencing<br />Oovoo.com<br />Free video conferencing for up to 3 people at a time<br />
    118. 118. Online Conferencing<br /><ul><li>DimDim.com
    119. 119. Online voice, video – Webinar!
    120. 120. Share slides, show your computer Desktop
    121. 121. Free for 20 or less attendees</li></li></ul><li>Online Conferencing<br />
    122. 122. Instant Messaging<br /><ul><li>Meebo.com
    123. 123. Free web-based IM service
    124. 124. Quick messaging to co-workers (in or out of the office)
    125. 125. Saves time</li></li></ul><li>Remote Access<br />LogMeIn.com<br />Free access to your computer at the office<br />Work on files, email, etc.<br />
    126. 126. Remote Access<br />Zolved<br />Free remote access to assist (support)<br />More “light duty” than LogMe In<br />
    127. 127. Texting/SMS<br /><ul><li>DropCard.com
    128. 128. Setup </li></li></ul><li>Texting/SMS<br /><ul><li>PollEverywhere.com
    129. 129. SMS surveys with instant results
    130. 130. Free for 30 votes </li></li></ul><li>Webhosting<br />Dreamhost.com Not a Website builder<br />Free webhosting for nonprofits (http://www.dreamhost.com/hosting-nonprofit.html) <br />Includes email accounts, domain registration<br />
    131. 131. Website & Database<br />WildApricot.com<br />Website & Online Donations - e-Newsletter tool<br />Event/Class registration - Integrated blog<br />Constituent database - Members only login<br />Pricing based on size of database: <br />$25/month for 250 $50/month for 500<br />
    132. 132. Website & Database<br />CharityAdvantage.com<br />Website <br />Online Donations <br />Donor database <br />Pricing: <br />$35 per month<br />
    133. 133. Online Donations<br /><ul><li>NetworkForGood.org’s Basic DonateNow
    134. 134. Register for free
    135. 135. 4.75% fee of online donations
    136. 136. One-time or reoccurring donations</li></li></ul><li>Online Survey Tools<br />SurveyMonkey.com & Zoomerang.com<br />Free for less that 100 responders<br />Survey staff, members, board, etc.<br />
    137. 137. Online Photo Sharing<br /><ul><li>Flickr.com/good
    138. 138. Pro Account for free at TechSoup.org
    139. 139. Tell your story with photos: Post pictures of events, community, staff, etc.
    140. 140. Embed on your website</li></li></ul><li>Online Video Sharing<br /><ul><li>YouTube.com/nonprofits
    141. 141. Video campaigns educate/raise awareness
    142. 142. Promote your org or an event</li></li></ul><li>Online Training<br />Office.Microsoft.com<br />Free training and demos for Office 2003 & 2007<br />
    143. 143. Online Training<br />HP.com/go/learningcenter<br />Basic computer, email, Office suite training<br />
    144. 144. Online Training<br />Nonprofit Technology Webinars<br />Choosing a database<br />Blogging<br />Web Redesign<br />Online Donations<br />Social Media<br /> NTEN.org Idealware.org<br />
    145. 145. Online Training<br />CommonCraft.com<br />“Our Product is Explanation”<br />What’s a: Blog, Wiki, Social Media, Zombie??<br />
    146. 146. Free Cool <br />Computer Maintenance<br />Stuff!<br />
    147. 147. Desktop Maintenance<br />Disk Cleanup – www.ccleaner.com<br />
    148. 148. Desktop Maintenance<br />Disk Defrag - <br />www.auslogics.com/disk-defrag.<br />
    149. 149. Desktop Maintenance<br />Spyware Scanning – www.MalwareBytes.org<br />
    150. 150. Computer Maintenance<br /><ul><li>Microsoft Security Essentials</li></ul>Free Antivirus and Malware<br />
    151. 151. NPower Michigan’s Services<br /><ul><li>Consulting and Assessments
    152. 152. IT Project Implementation
    153. 153. Managed Services</li></ul>NPower strategy, budgeting and planning<br />Toll Free 24x7 Help desk<br />Security (anti-spyware and anti-virus)<br />Windows Security updates<br />Remote assistance<br />Software deployment<br />System monitoring<br />$40 per desktop / $100 per server<br />
    154. 154. Mark Shaw<br />mark@npowermichigan.org<br />

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