0
Mark Shaw              Dan Aylward               Adam King
   Consulting Manager       Senior Consultant       Technology ...
Slides Available from…
http://www.slideshare.net/npowermichigan
Buying Smart
Mark
   Desktops and Portables
Adam
   Basic Network Equipment
   Printers
Dan
   Phones & Telecom
Guidelines…
     System Life Cycle is 3-5 years

     Desktop Cost $800 to $1000

     Portable Cost $1200 to $1500

  ...
Desktops &
                                   Portables


       Buy “Business Grade” Systems
           ..and avoid Bloat...
Desktops &
                                          Portables


Cleanup “Consumer Grade”

  Control Panel
     Add/Remove...
Focus on Core Components
 Processor
 Video
 Footprint (size)

   Hard/Optical Drives
   Display
   Memory
   Operat...
Avoid Window Dressing

• Low End systems are often Packaged with..
   Inkjet Printer
   Software application pre-install...
Compare Processors

 Intel processor comparison   http://ark.intel.com/Default.aspx




 Intel AMD Benchmarks   http://w...
Processor Components
• Processor Mfg and Series
       Intel Core 2 or AMD Phenom
   
       Technology is usually the sa...
Which is a better?
Comparing Video

Video Mfg

Video Processor
   Series or model

Video Spec’s
   Amount of Memory - 128, 256, 512,
   Bus -...
?



Intel Integrated X4500Hd   nvidia Gforce 9800 512mb
Hard Drives
•   Most are SATA (interface)
•   Drive Size
•   Drive Speed – 5400rpm, 7200rpm, 10,000rpm
•   Solid State Dri...
Optical Drives
•   Most are SATA
•   Should be DVD/CD RW
•   “Tray” and “No Tray” types
•   For desktops: Advantage of 2 O...
Displays
• Size (inches) Is from corner to corner
• Digital over Analog
• Premium Display over Standard
    You spend a l...
Display/Footprint
Notebooks
    You get more “Bang” with larger notebooks
        • Faster Processors and Better Video
  ...
Memory
   What Type?           DDR, DDR3
   What Speed?          800mhz, 533mhz
   Ability to Expand?   # of slots? / s...
Operating System
• XP Professional “downgrade”
• Vista
    Vista can be difficult to upgrade between versions
    Vista ...
Other Stuff

 Card Readers
 USB, Firewire, esata
 Techsoup over OEM
 Warrantee
Networking Equipment
Networking Equipment

    Stick with top brands:
Routers

      Share your Internet connection – Protect your network




Basic Router: $45 - 50               Wireless Rou...
Wired vs. Wireless
           Wired Connections:
                More reliable
                  Faster
                Mo...
Wireless Routers



Wireless G –        Wireless N (pre N) –
54 Mbps speed       108+ Mbps
100 meter range     300 meter r...
Configuring Wireless Security

  http://192.168.1.1
Wireless Security
Options:
WEP  breakable
WPA2 Personal (aka WPA2-PSK)  more secure
Switches



5 ports – 8 ports – 16 ports – 24 ports – 48 ports

       10 Mbps/100 Mbps/1000 Mbps
Switches
•Desktop Switch 10 Mbps/100 Mbps: 5 to 8 ports - $25
•Desktop Switch 10/100/1000: 8 ports - $60
•Rack Mount Switc...
Basic Network Layout


                 Firewall/Wireless
Cable/DSL
                 Router
Modem
                        ...
Cabling



Cat 5e – 10 Mbps and 100 Mbps
       Cat 6 – 1000 Mbps

   www.CablesForLess.com
Wireless Access Point (WAP)



       Wireless G WAP: $65
       Wireless N WAP: $120
Print Servers




Network a non-network printer
Print Servers




 HP Jetdirect VS. Others
     $150 VS. $60
Printers



•Standardize         •ppm
•Networkable (n)
                     •Laser vs. Inkjet
•Duplex (d)
Printers



    Networked                     Laser                        Color                    Inkjet
      copier   ...
Printers
• Workgroup printing – 2 to 10 persons:
   – Brother HL-5250DN Laser Printer - $215
   – HP LaserJet P2055dn - $3...
Printers
• Workgroup printing – 10 to 15 persons:
  – HP LaserJet P2055x Workgroup Laser Printer - $450
Printers
• Workgroup printing – More than 15 persons:
  – HP LaserJet P3005x - $900
Printers
Color Laser Printers:
•Lexmark C544dn - $500
•OKI C5650n - $450
Printers
Compare price of consumables:

 Model to Model comparison
     Yield comparison
      Return program
Printers
• Lexmark C544dn
  –   Yellow toner 1000 page yield = $50
  –   Yellow toner high yield 2000 pages = $83
  –   Ye...
Printers
    Lexmark C544dn ($500) vs. HP CP2025dn ($500)




• Lexmark Yellow 4000 page (Return Program) = $135
• HP Yell...
Best Source for Professional Reviews:




 Best Source for User Reviews and
            Purchasing:
Buying Smart

               How to save money on the
              phones without looking dumb

Dan Aylward              ...
Top 10 ways to buy smart
1.    Stretch the value of existing equipment
2.    When to have maintenance plans
3.    Voice ov...
Stretching the value of existing
            equipment




1. Upgrade software, keep hardware
2. Stock up on “sunset” equi...
How and when to use VoIP
1.    Know the difference & teach management:
     a.   VoIP in phone system
     b.   Hosted VoI...
Unified Communications
1. Voice, fax, IM, voicemail, email,
   video conferencing, cellular all
   together
2. One:
  a. N...
eFax and Fax Servers
1.    Benefits over traditional faxing:
     a.   Sends receives faxes to the desktop
     b.   all e...
International Cellular Roaming
1. Reduce cellular roaming (voice and data)
   costs when using more then 30 minutes
2. Red...
800-Goog-411
1. Replace Directory Assistance calls (up to
   $1.99) for free
2. Calls are connected to business or a text
...
Phonevite
1. Call 25 (free) to unlimited (premium $0.05/call)
   people at once
2. Eliminate phone tree for emergency aler...
Avoid Retail Rates
1. Accessory One sells cellular accessories
   at 33% less
2. Free 30 day credit terms
3. Free shipping...
Cellular on the Wi-Fi



1. New technologies (UMA and Femtocell)
   allow cell phones to go on the Wireless
   Internet se...
Phone System Maintenance Plans
1. Maintenance plans are necessary when:
  a. Phone system is old (over 10 years) and chang...
Dan Aylward         daylward@abilita.com


Senior Consultant   888.910-2004x303
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Buying Smart: PC, Hardware, & Telecom - MNA SuperConf2009

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Transcript of "Buying Smart: PC, Hardware, & Telecom - MNA SuperConf2009"

  1. 1. Mark Shaw Dan Aylward Adam King Consulting Manager Senior Consultant Technology Manager MNA / Npower Michigan Abilita MNA / Npower Michigan mark@npowermichigan.org daylward@abilita.com adam@npowermichigan.org
  2. 2. Slides Available from… http://www.slideshare.net/npowermichigan
  3. 3. Buying Smart Mark  Desktops and Portables Adam  Basic Network Equipment  Printers Dan  Phones & Telecom
  4. 4. Guidelines…  System Life Cycle is 3-5 years  Desktop Cost $800 to $1000  Portable Cost $1200 to $1500  Server Cost $2000 to $5000 or more
  5. 5. Desktops & Portables Buy “Business Grade” Systems ..and avoid Bloatware Example Make/Models  Dell Optiplex, Vostro  HP’s 2000, 5000, 7000 series  IBM Lenovo
  6. 6. Desktops & Portables Cleanup “Consumer Grade” Control Panel Add/Remove Programs PC Decrapifier Identifies and Removes “Bloatware”
  7. 7. Focus on Core Components  Processor  Video  Footprint (size)  Hard/Optical Drives  Display  Memory  Operating System
  8. 8. Avoid Window Dressing • Low End systems are often Packaged with..  Inkjet Printer  Software application pre-installed  Digital Cameras
  9. 9. Compare Processors  Intel processor comparison http://ark.intel.com/Default.aspx  Intel AMD Benchmarks http://www.cpubenchmark.net
  10. 10. Processor Components • Processor Mfg and Series Intel Core 2 or AMD Phenom  Technology is usually the same within each Series  • Model within the Series Intel E8600, E6420, AMD II, X4, X3  Higher #’s usually are better and more $  • Performance variables between Series Models Number of Cores (Single, Duo, Quad..)  Cache (2Mb, 6Mb, 12Mb)  Speed (2.3Ghz)  FSB (1333 mhz, 1066 mhz) 
  11. 11. Which is a better?
  12. 12. Comparing Video Video Mfg Video Processor Series or model Video Spec’s Amount of Memory - 128, 256, 512, Bus - PCI, PCI Express, Integrated Speeds, Digital or VGA, Dual Monitor Support, etc.
  13. 13. ? Intel Integrated X4500Hd nvidia Gforce 9800 512mb
  14. 14. Hard Drives • Most are SATA (interface) • Drive Size • Drive Speed – 5400rpm, 7200rpm, 10,000rpm • Solid State Drives
  15. 15. Optical Drives • Most are SATA • Should be DVD/CD RW • “Tray” and “No Tray” types • For desktops: Advantage of 2 Opticals?
  16. 16. Displays • Size (inches) Is from corner to corner • Digital over Analog • Premium Display over Standard  You spend a lot of time looking at it.. It should be sharp • Desktop Size  Normal (square) 17” to 21” is good  Widescreen (letterbox) Start at 21” to 24” or more • Test drive them! (office stores, etc..)
  17. 17. Display/Footprint Notebooks  You get more “Bang” with larger notebooks • Faster Processors and Better Video • Larger Better Displays • Number Pad, etc.  Sizes: 1) 8.5-10” 2) 12-14” 3) 15” 4) 16-17” 5) Over 17”  Image Quality - wxga, wxga+, wuxga  15” is the Value “sweet spot”  Higher Resolution is better • 1920x1200 over 1280x800
  18. 18. Memory  What Type? DDR, DDR3  What Speed? 800mhz, 533mhz  Ability to Expand? # of slots? / slots filled?  Guide: XP = 1-2Gb Vista = 3-4Gb  Purchasing RAM? • USE A MEMORY CONFIGURATION TOOL!!! • Example: Crucial.com, newegg.com, etc..
  19. 19. Operating System • XP Professional “downgrade” • Vista  Vista can be difficult to upgrade between versions  Vista 32bit vs. Vista 64bit  Vista is much more stable after SP1
  20. 20. Other Stuff  Card Readers  USB, Firewire, esata  Techsoup over OEM  Warrantee
  21. 21. Networking Equipment
  22. 22. Networking Equipment Stick with top brands:
  23. 23. Routers Share your Internet connection – Protect your network Basic Router: $45 - 50 Wireless Router: $55 - 65
  24. 24. Wired vs. Wireless Wired Connections: More reliable Faster More secure Go wireless for Convenience and Necessity
  25. 25. Wireless Routers Wireless G – Wireless N (pre N) – 54 Mbps speed 108+ Mbps 100 meter range 300 meter range Not a standard yet…
  26. 26. Configuring Wireless Security http://192.168.1.1
  27. 27. Wireless Security Options: WEP  breakable WPA2 Personal (aka WPA2-PSK)  more secure
  28. 28. Switches 5 ports – 8 ports – 16 ports – 24 ports – 48 ports 10 Mbps/100 Mbps/1000 Mbps
  29. 29. Switches •Desktop Switch 10 Mbps/100 Mbps: 5 to 8 ports - $25 •Desktop Switch 10/100/1000: 8 ports - $60 •Rack Mount Switch 10/100: •16 ports - $50 •24 ports - $90 •Rack Mount Switch 10/100/1000: •16 port - $200 •24 ports - $275
  30. 30. Basic Network Layout Firewall/Wireless Cable/DSL Router Modem Switch The Internet – Private LAN Public WAN
  31. 31. Cabling Cat 5e – 10 Mbps and 100 Mbps Cat 6 – 1000 Mbps www.CablesForLess.com
  32. 32. Wireless Access Point (WAP) Wireless G WAP: $65 Wireless N WAP: $120
  33. 33. Print Servers Network a non-network printer
  34. 34. Print Servers HP Jetdirect VS. Others $150 VS. $60
  35. 35. Printers •Standardize •ppm •Networkable (n) •Laser vs. Inkjet •Duplex (d)
  36. 36. Printers Networked Laser Color Inkjet copier 3-5 cents laser 10-35 cents <2 cents 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
  37. 37. Printers • Workgroup printing – 2 to 10 persons: – Brother HL-5250DN Laser Printer - $215 – HP LaserJet P2055dn - $325
  38. 38. Printers • Workgroup printing – 10 to 15 persons: – HP LaserJet P2055x Workgroup Laser Printer - $450
  39. 39. Printers • Workgroup printing – More than 15 persons: – HP LaserJet P3005x - $900
  40. 40. Printers Color Laser Printers: •Lexmark C544dn - $500 •OKI C5650n - $450
  41. 41. Printers Compare price of consumables: Model to Model comparison Yield comparison Return program
  42. 42. Printers • Lexmark C544dn – Yellow toner 1000 page yield = $50 – Yellow toner high yield 2000 pages = $83 – Yellow toner extra high yield 4000 pages = $135 – Yellow toner extra high yield 4000 pages (Non Return Program) = $190
  43. 43. Printers Lexmark C544dn ($500) vs. HP CP2025dn ($500) • Lexmark Yellow 4000 page (Return Program) = $135 • HP Yellow 2800 page yield = $120
  44. 44. Best Source for Professional Reviews: Best Source for User Reviews and Purchasing:
  45. 45. Buying Smart How to save money on the phones without looking dumb Dan Aylward daylward@abilita.com Senior Consultant 888.910-2004x303
  46. 46. Top 10 ways to buy smart 1. Stretch the value of existing equipment 2. When to have maintenance plans 3. Voice over IP (VoIP) and its varieties 4. Unified Communications- do you need it? 5. E fax vs. Fax server 6. 800-Goog-411 7. Phonevite 8. Cellular (international) roaming Don’t pay retail for cellular accessories! 9. 10. Cell phones on Wi-Fi, reduce minutes
  47. 47. Stretching the value of existing equipment 1. Upgrade software, keep hardware 2. Stock up on “sunset” equipment
  48. 48. How and when to use VoIP 1. Know the difference & teach management: a. VoIP in phone system b. Hosted VoIP service c. Internet Telephony 2. Upgrade at end of lifecycle or if you have multiple locations 3. Consider a VoIP hybrid system a. Upgrade to IP where needed, not wanted b. Or…don’t, if you want to rip out the whole thing 4. Estimate $1,000/phone
  49. 49. Unified Communications 1. Voice, fax, IM, voicemail, email, video conferencing, cellular all together 2. One: a. Number to reach you b. Place to check messages, mail 3. Many: a. Ways to get in touch with coworkers 4. No: a. Place to hide b. Strong argument for immediate ROI, especially small organizations
  50. 50. eFax and Fax Servers 1. Benefits over traditional faxing: a. Sends receives faxes to the desktop b. all electronic and can store faxes as well as keep confidential (arrives via email) 2. Disadvantages: a. Outbound documents with signature must be scanned 3. Fax Server: move fax lines to PRI, cost from $40 to $5 per month 4. eFax cost $10 per month (or Fax Michigan) a. Number portability success is depends on company 5. Conclusion: smaller organization eFax, larger organization Fax Server for greater ROI
  51. 51. International Cellular Roaming 1. Reduce cellular roaming (voice and data) costs when using more then 30 minutes 2. Reduce costs by up to 90% by: a. Change SIM card to local cellular company b. Call forward or voicemail greeting to toll free number pointing to new international number 3. Companies like Send Global or Roam Simple do this for you
  52. 52. 800-Goog-411 1. Replace Directory Assistance calls (up to $1.99) for free 2. Calls are connected to business or a text message sent to cell phones 3. Free, but doesn’t do residential 4. E.g. 10 Directory Assistance calls/month can save $239
  53. 53. Phonevite 1. Call 25 (free) to unlimited (premium $0.05/call) people at once 2. Eliminate phone tree for emergency alerts, weather cancellation, last minute plans, instant thank you, etc a. Yes, No, maybe or customized message responses b. Send message from PC or phone c. shows your Caller ID d. Delayed message allowed
  54. 54. Avoid Retail Rates 1. Accessory One sells cellular accessories at 33% less 2. Free 30 day credit terms 3. Free shipping on orders over $75 (or it’s just $6 per order) 4. 100% product guarantee
  55. 55. Cellular on the Wi-Fi 1. New technologies (UMA and Femtocell) allow cell phones to go on the Wireless Internet service 2. Allows for cellular signal when weak or no tower signal and reduces minutes (coming soon)
  56. 56. Phone System Maintenance Plans 1. Maintenance plans are necessary when: a. Phone system is old (over 10 years) and changes are made regularly (not Move, Add, Deletes) b. IT staff is unwilling/can’t make changes 2. Margin on phone sales small, Resellers make more on service calls 3. Newer systems (& companies) need significantly less Technician visits, thus costs less
  57. 57. Dan Aylward daylward@abilita.com Senior Consultant 888.910-2004x303
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