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Using International Recruitment To Enhance Your Programs
 

Using International Recruitment To Enhance Your Programs

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    Using International Recruitment To Enhance Your Programs Using International Recruitment To Enhance Your Programs Presentation Transcript

    • Using International Recruitment to Enhance Your Programs AYWC’s International Practical Training Program
    • Agenda
      • • Brief History of American Youth Work Center
      • • History of AYWC’s International Program
      • • What is the J-1 visa
      • • Profile of AYWC’s Practical Trainees
      • • Benefits to American Workforce; the Organization and to the Practical Trainees
      • • Expectations of AYWC, Trainees and Organization
      • • How To’s–Process Timetable
      • • Program Issues: Successes and Pitfalls
      • • Questions and Answers
    • About AYWC
      • Not-for-profit organization founded in 1984
      • Publishes Youth Today :The Newspaper on Youth Work ( national circulation 11,000 )
      • Designated Exchange Visitor Program sponsor in the U.S. since 1986
      • Reciprocal agreements for Americans
      • Sponsors about 200 trainees annually to the U.S.
    • J-1 Visa
      • Description
        • Exchange Visitor Visa Program
        • Administered by the Department of State
        • AYWC—designated J-1 sponsor under the education, social service and counseling fields.
        • “ Umbrella organization”-meaning we have over 20 training site agencies that participate in our program.
    • J-1 Trainee Visa
        • “ Trainee”—one of the 14 categories of J-1 visa
        • Intended to allow professionals and students to receive on-the-job training in their career field within the USA
        • Maximum length of program—18 months
        • Program does not EVER exceed 18-months.
    • Two-year Residency
      • Trainee must return home for two years before being eligible to apply for another work type visa including another J-1 visa and F-1 visa
      • Does not affect trainee’s visitors/tourist visa status
    • AYWC’s Practical Trainees
      • Are between 22 and 35 years of age (rare exceptions may apply).
      • Be able to speak, read and write English fluently
      • Have earned a Degree or Professional Post- Secondary Certificate related to human/social services from outside of the USA
      • Have had at least one year of working experience in human/social services outside of the USA
    • Benefits to the Organization
      • Workers
      • Savings (OT, Taxes, Benefits)
      • Maintain base salary levels for international positions.
      • Increase Diversity
      • Obtain needed skills (IE. Bilingual)
      • Less discipline/performance issues due to consequences.
      • Affirmative Action Plan/Equal Employment Opportunity Reports
      • Attract Grants and other funding
        • Practical trainees can bring …
        • Knowledge of a foreign culture, language and foreign business practices
        • Enthusiasm and appreciative of opportunities
        • Internationals generally have higher education level and higher value placed on the work.
        • Shifts covered; Workers available during emergencies (i.e. snowstorms)
        • High level of motivation
        • 18-month commitment
      What benefits can an international practical trainee bring to an employer?
    • Program Benefits for Practical Trainees
        • Practical Trainees can:
        • Enhance professional experience and develop new skills in the human/social service fields not available in their country
        • Gain personal growth by living and working abroad
        • Opportunity to earn money
        • Build lasting ties with people in other countries
        • Strengthen language and cross-cultural skills
    • Practical Trainees Expectations:
        • Provide an exchange of ideas, skills and practical experiences
        • Daily interaction with clients and supervising staff
        • Attend in-service trainings provided by training site agency
        • Take initiative in the advancement of their training program
        • Be flexible and open-minded with the training program
        • Communicate needs effectively with supervisors and/or coworkers
        • Be committed to leaving the USA at the end of the 18-month program
    • Requirements for each trainee:
      • They pay their own travel to the USA
      • Report to placement within four months after being extended an offer from the training site agency.
      • Be willing, able and have valid driving license
      • Perform all the duties of the placement, possibly including working some weekends and possible overtime
      • Report to their placement with at least $2000 to meet immediate needs (i.e. rent, car, insurance, fees, etc.)
    • What is Expected of the Organization
        • Clear and valid DS-7002 Training Plan
        • Visa Costs
        • Clear communication and expectations
        • Training program matches trainee’s experience
        • Pay prevailing wages
        • Facilitate Housing
        • Facilitate Acclimation to Worksite
        • Facilitate host family/mentor
        • Completion and return of program evaluation forms
        • Not a staffing substitution
        • Non-transferable visa
    • AYWC’s Role
      • For Trainees:
      • Find, screen and interview, if need be, qualified Human and Social Service Workers
      • Locate a Training Site Agency prior to arrival in the USA
      • Collect required documents prior to arrival
      • Issue contracts for training prior to issuing visa documents
      • Issue DS-7002 Training Plan, DS-2019 and SEVIS forms needed for Embassy appointment for the J-1 visa
      • Advocate for trainee when valid issues arise
      • Contact trainee when TSA has issues of performance
      • Send evaluations to trainees and supervisors during their training program
      • Keep an open line of communication during training program
      • Send certificate of completion to trainees at end of placement
    • AYWC Application Process
      • Completed application consists of:
        • 1. Biographical Data Form from trainee with resume
        • Submit documentation
          • Three reference letters (two from current supervisors; one from professor)
          • Copies of driver’s license and passport
          • Police Record/Clearance (can apply at local police department)
          • School Transcripts/ Certificates
          • Two passport photos
        • Health exam preformed by your physician.
        • Completed PT-Documents, signed DS-7002 and admin fee of $350, which includes the Student Exchange Visitors Information System (SEVIS) fee and first months health insurance—both required by U.S. Department of State.
    • Issuance of the DS-2019 for the J-1 Visa
      • Once AYWC has a completed file:
      • AYWC releases the Certificate of Eligibility DS-2019 form
      • Candidate applies at U.S. Embassy or Consulate in his/her home country
      • There is a $131 embassy appointment fee- different than SEVIS
      • Interview will be required by consulate
      • Consular officer makes final decision on issuance of visa
    • Time Table What happens during the process:
      • Training Site Agency informs AYWC of their selection of candidates
      • Within one-two weeks
      • Trainee completes file
      • Two-three weeks
      • AYWC reviews documents, issues required documents and DS-7002 via e-mail
      • 4th week
      • Receive DS-2019 and SEVIS fee package via express mail
      • 5 th week
      • Trainee applies at consulate for visa
      • 7 days or more
      • Trainee finalizes travel plans once visa is received
      • Variable
    • Unacceptable Activities:
      • Cannot attend full-time study at an University (F-1 visa).
      • Cannot stay in the USA as a permanent resident.
      • Cannot work multiple jobs. Trainees can only work with the agency you are placed with. They may do volunteer work.
      • AYWC does not offer J-2 visas for children.
      • Cannot expect a supervisory position since most positions are entry-level; however, many of AYWC’s trainees have been promoted within the first 6-months.
    • Program Issues
      • • J-curve
      • • Pay rates
      • • Housing issues
      • • Health insurance
      • • Skill levels of Direct Care Staff
      • • Does not work out for trainee/organization
      • • Appling for social security number
      • • Buying a car/credit
    • J-CURVE