WALL-E & The Digital Landfill

WALL-E & The Digital Landfill A Survival Guide to Information Management

Who is WALL-E? Image from the movie WALL-E by Pixar/Disney

Agenda Source: Wordle.net

The Digital Landfill

What is the Digital Landfill? Word files PowerPoint files Excel files … and multiple various versions of these documents JPEGs TIFFs E-mails … and all their attachments Business system documents … on the network on PCs on sticks on phones on PDAs … and so on

By 2011, the digital universe will be 10X as big as it was in 2006 Source: IDC

For each type of content, evaluate the degree of control that exists in your organization in managing it. All respondents (476)

Will you become WALL-E? Image from the movie WALL-E by Pixar/Disney

The Future for Information Workers?

The Information Age

Worker Models

Islands of Me

One-way Me

Team Me

Proactive Me

Two-way Me

Islands of We

Extended Me

Apple.com From... To…

The Office Information Worker Board of the Future Microsoft Surface

Technology as a 6 th sense Source: MIT MediaLab

Worker Strategies

The Digital Delusionals

The WebEmersonians

The Delegationals

The Cyber-Sailors

The Boundaries

The Neo-Utopians

Source: May Thornton, IT Leadership Academy

Survival Guide for Information Management

1. Business benefits of information

Information Alignment Framework

Minimize risks

Market, financial, legal, and operational risks

Add value

Customers and markets

Reduce costs

Transaction and processes

Create New Reality

Intelligence (social, political, technological, etc)

Source: Prof Donald Marchand, IMD

When you consider document and records management technologies, what is the most significant business driver ? All respondents (476)

2. Strategies, methods and tools to find, control and optimize information

Enterprise Content Management

Document-Centric Collaboration

Imaging

Document Management

Electronic Records Management

Workflow

Web Content Management

Which 3 of these typical aspects of ECM products would be most important in your choice of new products or satisfaction with existing products? All respondents (275)

Have you implemented Microsoft SharePoint 2007 (WSS/MOSS) in your organization? 50% of organizations polled using or implementing SharePoint All respondents (406)

Do you currently use or have immediate plans to use SharePoint 2007/MOSS in the following applications? SharePoint users (233)

Use of SharePoint with regard to existing ECM, DM and RM suite SharePoint users (233)

3. Strategy and blueprint

3. Strategic Program Blueprint Source: The Open Methodology MIKE2, www.openmethodology,org

How would you describe the return on investment (ROI) of your document/records management or ECM system? System users (289)

4. Roadmap and foundation activities Think big, implement small

Which 3 of these typical problems have affected your organization’s document or records management implementation? All respondents (284)

5. Governance Prevent Detect Respond

Factors for Success

1. Collaboration Image from the movie WALL-E by Pixar/Disney

Government & Enterprise 2.0

A system of web-based technologies that provide rapid and agile collaboration, information sharing, emergence and integration capabilities in the extended enterprise

Image from StarTrek

Search

Extensions

Signals

2. Control

Information Management Compliance

Compliance = legal requirements + industry standards + organisational policies and guidelines, and more...

Finding and retrieving information on demand

Controlling access and confidentiality

Monitoring and reporting for enforcement

Comprehensive auditing

Secure retention and destruction

Source: Ovum

Electronic Records Management

Declaration

Classification

Access Control

Disposition

Long-term preservation

3. Users My work Image from the movie WALL-E by Pixar/Disney

Benefits Corporate benefits Personal benefits

Source: http://gobigalways.com/old-people-ruining-social-software-young-people-ruining-the-workplace/

Simplicity

Next Step?

Do not end up like WALL-E….

Get Educated www.aiim.org/training

Thank You! Atle Skjekkeland Vice President, AIIM Web: www.aiim.org Email: [email_address] Twitter: twitter.com/skjekkeland LinkedIn: www.linkedin.com/in/skjekkeland Image from the movie WALL-E by Pixar/Disney