Site Study

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Evidentiary Item for Comp B of e-portfolio. Site study of a university's visual resource collection.

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  • One was the imaginative one, the other was the methodical, meticulous one. They made a great pair.She showed me a very well worn copy of the book.This was her “Bible” when she first started cataloging slides.
  • Numbers/letters have meaning according to their ordinal position.Architecture, building type, time period, materials, etc.
  • Second stage of the classification system.Univ getting rid of the mainframe/punch cards.Migration to online.Saw it as golden opportunity to upgrade and refine the system.
  • Subject Type > Building types > Public buildings > Fire stationsSimilar hierarchies in Geography and Tribes/People
  • Acronym soup
  • Site Study

    1. 1. Visual Resource Collection at UC Santa Cruz<br />
    2. 2. The Organization<br />Special Collections and Archives<br />Visual Resource Collection<br />Unit Head<br /> periodic adds terms other jobs<br /> review of as needed as Unit Head<br /> database<br /> Catalogers<br />
    3. 3. The Collection<br />350,000 35mm slides<br />8,000 glass lantern slides<br />Purpose: “Slides and digital images in support of teaching and research”<br />Interdisciplinary: Art History, Studio Art, General History, Science, Anthropology, etc.<br />Open to all students and faculty<br />
    4. 4. The Story<br />It was the late 60s<br />A perfect match:<br />Wendell W. Simons<br />Luraine C. Tansey<br />A Slide Classification System for the Interdisciplinary Collections of Slides and Pictures<br />
    5. 5. Encoding system with a call number<br />N 750 A S031 S L M678 B B<br />--- ----- -- -- ------ --- --- ------- --- ---<br /> 1 2 3 4 5 6 7 8 9 10<br />Punch cards<br />CC Flickrbootload<br />
    6. 6. Second stage of the classification system<br />migration to online<br />Trigger: Mainframe PCs<br /> Golden opportunity<br />3 catalogers, each with about 10 years experience collaborated to adapt existing system to relational database. Worked with programmer. Took &lt; 1 year<br />It was hard, but it was great to <br />work as a team!<br />
    7. 7. Freedom from the 81 char. punch cards<br />Took opportunity to standardize terms<br />Difficult because AAT not published yet<br />Started with resources like: LCSH, Gazeteers, <br />and TGM<br />Eventually used LCSH, AAT for subjects but retained many Local Terms<br />
    8. 8. Things to Love<br />Relational database makes global changes easy<br />In slide record, all are separately defined fields resulting in highly controllable searching<br />
    9. 9. SlideCat, the Catalog<br />
    10. 10. Faceted Classification System(front end view)<br />Artists<br />People<br />Ethnic group<br />Subjects<br />Sites<br />Countries<br />Museums<br />Styles and Periods<br />Materials and Techniques<br />Faculty/course list<br />
    11. 11. with HierarchiesExample: Subject Types<br />Subject Types – 4 deep<br /> - Subjects<br /> - Animals – Birds<br /> - Cranes<br /> - Plants<br /> - Corn<br /> - Objects<br /> - Arms and armor<br /> - Swords<br /> - Household utensils<br /> - Cups <br /> - Building types<br /> - Agricultural buildings<br /> - Barns<br /> - Public buildings<br /> - Fire stations<br />
    12. 12. and Controlled Vocabularies<br />Doc Sources<br /> AAT<br /> LCSH<br /> local<br /> TGN<br /> ULAN<br /> LCN<br /> and many more …<br />
    13. 13. Notes<br />Includes field for notes for catalogers<br /> Ex. Use Adolescence for Teen-age; search also under Puberty<br />No RTs or Entry Vocabulary for users, but offers Keyword Search, Category Browse, and Search Form<br />Local needs taken into account. Example:<br /> AAT – Gates<br /> local – Gates and Gateways<br />
    14. 14. Vocabulary Terms<br />Subject terms = 2700<br />Tribes/People = 800<br />Artists = 19000<br />People = 4700<br />
    15. 15. Evolving system<br />As the categories grow and become unwieldy, decisions are made about the hierarchies. Example: Animals<br />Trend toward consolidation of resources as evidenced through UC Shared Collections in ARTstor<br />
    16. 16. Front End Search<br />supported by back end vocabulary and structure<br />
    17. 17. Search Form<br />
    18. 18. Sample Record (front end)<br />
    19. 19. What’s Next?<br />Odd time. Last year Art History made only 150 slides. Movement toward born digital and shared online collections<br />Selecting and preparing records to upload to ARTstor<br />

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