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Evidentiary Item for Comp B of e-portfolio. Site study of a university's visual resource collection.

Evidentiary Item for Comp B of e-portfolio. Site study of a university's visual resource collection.

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  • One was the imaginative one, the other was the methodical, meticulous one. They made a great pair.She showed me a very well worn copy of the book.This was her “Bible” when she first started cataloging slides.
  • Numbers/letters have meaning according to their ordinal position.Architecture, building type, time period, materials, etc.
  • Second stage of the classification system.Univ getting rid of the mainframe/punch cards.Migration to online.Saw it as golden opportunity to upgrade and refine the system.
  • Subject Type > Building types > Public buildings > Fire stationsSimilar hierarchies in Geography and Tribes/People
  • Acronym soup

Site Study Site Study Presentation Transcript

  • Visual Resource Collection at UC Santa Cruz
  • The Organization
    Special Collections and Archives
    Visual Resource Collection
    Unit Head
    periodic adds terms other jobs
    review of as needed as Unit Head
    database
    Catalogers
  • The Collection
    350,000 35mm slides
    8,000 glass lantern slides
    Purpose: “Slides and digital images in support of teaching and research”
    Interdisciplinary: Art History, Studio Art, General History, Science, Anthropology, etc.
    Open to all students and faculty
  • The Story
    It was the late 60s
    A perfect match:
    Wendell W. Simons
    Luraine C. Tansey
    A Slide Classification System for the Interdisciplinary Collections of Slides and Pictures
  • Encoding system with a call number
    N 750 A S031 S L M678 B B
    --- ----- -- -- ------ --- --- ------- --- ---
    1 2 3 4 5 6 7 8 9 10
    Punch cards
    CC Flickrbootload
  • Second stage of the classification system
    migration to online
    Trigger: Mainframe PCs
    Golden opportunity
    3 catalogers, each with about 10 years experience collaborated to adapt existing system to relational database. Worked with programmer. Took < 1 year
    It was hard, but it was great to
    work as a team!
  • Freedom from the 81 char. punch cards
    Took opportunity to standardize terms
    Difficult because AAT not published yet
    Started with resources like: LCSH, Gazeteers,
    and TGM
    Eventually used LCSH, AAT for subjects but retained many Local Terms
  • Things to Love
    Relational database makes global changes easy
    In slide record, all are separately defined fields resulting in highly controllable searching
  • SlideCat, the Catalog
  • Faceted Classification System(front end view)
    Artists
    People
    Ethnic group
    Subjects
    Sites
    Countries
    Museums
    Styles and Periods
    Materials and Techniques
    Faculty/course list
  • with HierarchiesExample: Subject Types
    Subject Types – 4 deep
    - Subjects
    - Animals – Birds
    - Cranes
    - Plants
    - Corn
    - Objects
    - Arms and armor
    - Swords
    - Household utensils
    - Cups
    - Building types
    - Agricultural buildings
    - Barns
    - Public buildings
    - Fire stations
  • and Controlled Vocabularies
    Doc Sources
    AAT
    LCSH
    local
    TGN
    ULAN
    LCN
    and many more …
  • Notes
    Includes field for notes for catalogers
    Ex. Use Adolescence for Teen-age; search also under Puberty
    No RTs or Entry Vocabulary for users, but offers Keyword Search, Category Browse, and Search Form
    Local needs taken into account. Example:
    AAT – Gates
    local – Gates and Gateways
  • Vocabulary Terms
    Subject terms = 2700
    Tribes/People = 800
    Artists = 19000
    People = 4700
  • Evolving system
    As the categories grow and become unwieldy, decisions are made about the hierarchies. Example: Animals
    Trend toward consolidation of resources as evidenced through UC Shared Collections in ARTstor
  • Front End Search
    supported by back end vocabulary and structure
  • Search Form
  • Sample Record (front end)
  • What’s Next?
    Odd time. Last year Art History made only 150 slides. Movement toward born digital and shared online collections
    Selecting and preparing records to upload to ARTstor