KIC’n Off Public Scanning in Texas

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Examines the purchase and implementation of Digital Library System Groups’s KIC walk-up scanning station at two university libraries. Ken Carriveau of Baylor University and Nora Dethloff of the University of Houston discuss the planning, purchase, and implementation of the KIC scanners at their respective libraries.

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  • Produced by Digital Library Systems Group (DLSG), a division of ImageAccess, out of Boca Raton, FL. They are also the vendors of BSCAN ILL software and the Mobile Scanning Cart that several GWLA members are using.
  • Main Screen (describe various options)
  • (describe various options in advanced screen)
  • Go over “Who was involved” section of outline
  • Learning Commons is the library’s new digital learning space. Includes multi-media workstations, digital and video camera checkout, checkout of scanners and other equipment. University Copy Center has since been phased out. Standard copiers have been relocated to the library basements (where print journals are housed).
  • KIC’n Off Public Scanning in Texas

    1. 1. KIC’n Off Public Scanning in Texas<br />Ken Carriveau, Baylor University Libraries<br />Nora Dethloff, University of Houston Libraries<br />GWLA Webinar, June 2, 2010<br />
    2. 2. =<br />Knowledge Imaging Center<br />
    3. 3. Uses Bookeye planetary overhead scanner<br /><ul><li> Large imaging area
    4. 4. Protects spines of fragile items
    5. 5. Better for tightly bound items
    6. 6. BW, Grayscale, or Color images
    7. 7. Wide range of resolutions
    8. 8. Defaults defined at install, </li></ul> but user has some ability to <br /> override<br /><ul><li> Reasonably fast image capture</li></li></ul><li>Simple, intuitive, touch-screen <br />user interface<br />
    9. 9. Advanced scan menu w/ additional options<br />
    10. 10. Variety of output formats<br /><ul><li>Graphics: JPG, PDF, PNG
    11. 11. Text: RTF via Optical Character Recognition
    12. 12. Media: Audio based on OCR text</li></li></ul><li>Variety of output storage options<br /><ul><li> USB flash drive
    13. 13. E-mail attachment
    14. 14. Printer
    15. 15. FTP to network drive
    16. 16. Export to DLSG Reserves and Archive/Preservation solutions</li></li></ul><li>Reasons for Purchasing - Baylor<br /><ul><li>Looking for copier alternatives
    17. 17. Concerns about durability and supplies
    18. 18. Concerns about theft or misuse of copier codes
    19. 19. Sustainability Issues
    20. 20. Feedback from student focus group
    21. 21. PDF is preferred format
    22. 22. Patrons’ desire for electronic format
    23. 23. E-reserve
    24. 24. OsoFast scan-and-deliver</li></li></ul><li>Reasons for Purchasing - UH<br /><ul><li> Student demand
    25. 25. Learning Commons
    26. 26. Phase-out of Copy Center
    27. 27. Qualities of KIC
    28. 28. Easy-to-use interface
    29. 29. Overhead scanning
    30. 30. Bookeye</li></li></ul><li>Implementation - Baylor<br /><ul><li> Purchased four KIC stations:
    31. 31. Three Bookeye 2 stations
    32. 32. Moody Library front entrance
    33. 33. Moody Library 24-hour area
    34. 34. Jones Library front entrance
    35. 35. One Bookeye 3 station
    36. 36. Texas Collection Reading Room
    37. 37. Extra lights, padded book cradle</li></li></ul><li>Network Security Concerns - Baylor<br /><ul><li> Anonymous email violates IT security policy
    38. 38. Concern over viruses from USB drives
    39. 39. Solutions
    40. 40. Email function disabled
    41. 41. DeepFreeze
    42. 42. Daily reboot
    43. 43. Student Technology Services: operating </li></ul> system & software patches<br />
    44. 44. Marketing & Awareness - Baylor<br /><ul><li> Article published in The Lariat
    45. 45. Announcement on library news website
    46. 46. Quarter-page ads run daily in The Lariat during first week of operation
    47. 47. Announced in the library blog
    48. 48. Slide in screensavers on public workstations in libraries and other campus locations
    49. 49. Poster session at annual Educational Technology Showcase (Apr 7-8, 2010)
    50. 50. Word of mouth
    51. 51. Clients
    52. 52. Library staff spreading the word</li></li></ul><li>Implementation - UH<br /><ul><li> Purchased 1 KIC </li></ul> station for Anderson<br /> Library’s Learning <br /> Commons<br /><ul><li> Station placed near </li></ul> University Copy Center<br /> room to ease transition<br />
    53. 53. Setup Issues - UH<br />Or: Why it might be worth paying for installation <br />
    54. 54. Implementation - UH<br /><ul><li> Service Desk & Learning Commons staff trained to</li></ul> assist patrons with KIC<br /><ul><li> Learning Commons staff developed signage
    55. 55. No formal marketing
    56. 56. Staff at service </li></ul> points suggesting<br /><ul><li> Consider as a test </li></ul> case<br />
    57. 57. Usage & Feedback - Baylor<br /><ul><li> Anecdotal feedback very positive
    58. 58. One complaint led to positive change
    59. 59. Easy for students to use
    60. 60. Issue with statistics delivery</li></li></ul><li>Usage & Feedback - UH<br /><ul><li>Stats show consistent & increasing use
    61. 61. 12/1 – 12/15: Average of 24 uses & 128 images / day
    62. 62. 03/2 – 03/16: Average of 82 uses & 891 images / day
    63. 63. PNG and JPEG are most popular</li></ul> output formats <br /> (JPEG is default)<br /><ul><li>Email slightly more popular</li></ul> than USB <br /><ul><li>Avg. 539 images emailed / day,</li></ul> 305 images saved to USB<br />
    64. 64. Usage & Feedback - UH<br /><ul><li>Very popular with students – usually a line to use
    65. 65. Changes in checkouts of Learning Commons scanners
    66. 66. Fewer requests for help with image editing</li></ul>We need more of these!<br /><ul><li> Positive patron feedback</li></li></ul><li>Future Plans<br />Baylor: <br /><ul><li>KIC station in Texas Collection makes obtaining ILL </li></ul> requests easier<br /><ul><li>Participating in beta-test of new interface</li></ul>UH:<br /><ul><li>KIC preferred over scan-to-email</li></ul> copiers<br /><ul><li>More?</li></li></ul><li>Questions?<br />
    67. 67. More KIC info from DLSG<br />General Information:<br />http://www.dlsg.net/kic.html<br />KIC Brochure:<br />http://www.dlsg.net/KICBrochure.pdf<br />KIC Usage Statistics:<br />http://www.dlsg.net/kic-stats.html<br />
    68. 68. Thank you!<br />Ken Carriveau, Access Services Librarian<br />Baylor University<br />Kenneth_carriveau@baylor.edu<br />Nora Dethloff, Interlibrary Loan Coordinator<br />University of Houston<br />ndethloff@uh.edu<br />Presentation available online:<br />www.slideshare.net/noradethloff<br />

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