topic 4 : Organizing

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topic 4 : Organizing

  1. 1. TOPIC 4 ORGANIZING
  2. 2. DEFINITION • Organizing means to structure / arrange the relationship between people, the work to be done, & the facilities so that goals are achieved.
  3. 3. • Organizational structure • Is the basic framework within which the manager & his subordinates operate. • The organization enables similar activities to be grouped & assigned to appropriate specialist workers to achieve the objectives of the organization
  4. 4. • Division of work/labor • Work has to be divided among the members & different jobs related to each other. • It is easy to assign task to individuals based upon the talents, interests & position.
  5. 5. ORGANIZATION CHART • 5 Major aspects of an organization’s structure illustrated by the organization chart : – The division of work – Managers & subordinates (who is whose boss) – The type of work being performed (nature of work) – The grouping of work segments – The level of management
  6. 6. SPAN OF MANAGEMENT • Span of management refers to the number of subordinates who report directly to a given manager of supervision. • In any organization, they can structure their organization according to : • A flat organization (WIDE SPAN OF MANAGEMENT) • A steep organization (NARROW SPAN OF MANAGEMENT)
  7. 7. FLAT ORGANIZATION
  8. 8. STEEP ORGANIZATION
  9. 9. DEPARTMENTALIZATION • Departmentalization is the process of grouping into separate units’ activities / tasks that are intended. • The organization can be departmentalization as follows • By function • By product • By geography • By customer • By matrix
  10. 10. BY FUNCTION
  11. 11. BY PRODUCT
  12. 12. BY GEOGRAPHY
  13. 13. BY CUSTOMER
  14. 14. BY MATRIX
  15. 15. AUTHORITY • The right to make decisions with respect to work assignments & to require subordinates to perform assigned tasks in accordance with the decision made. • Types of authority : • Line authority • Staff authority
  16. 16. • Delegation – A concept describing the passing of formal authority to another person – may become necessary when managers are absent from their jobs. • Centralization – Practice of having responsibility & authority concentrated in one place, so that major decisions are made by the central controlling body.
  17. 17. • Decentralization – Delegating authority to subordinates for many decisions while maintaining control over certain essential matters.

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