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Excel short cut keys and tips remaining

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  • 1. Excel ShortCut Keys and TipsEnter data by using shortcut keysTo PressComplete a cell entry ENTERCancel a cell entry ESCRepeat the last action F4 or CTRL + YStart a new line in the same cell ALT + ENTERDelete the character to the left ofthe insertion point, or delete theselectionBACKSPACEDelete the character to the right ofthe insertion point, or delete the selectionDELETEDelete text to the end of the line CTRL + DELETEMove one character up, down, left,or rightArrow keysMove t o the beginning of the line HOMEEdit a cell comment SHIFT + F2Create names from row andcolumn labelsCTRL + SHIFT+ F3Fill down CTRL + DFill to the right CTRL + RFill the selected cell range with thecurrent entryCTRL + ENTERComplete a cell entry and movedown in the selectionENTERComplete a cell entry and move upin the selectionSHIFT + ENTERComplete a cell entry and move tothe right in the selectionTABComplete a cell entry and move tothe left in the selectionSHIFT + TABWork in cells or the formula bar by using shortcut keysTo PressStart a formula = (EQUAL SIGN)Cancel an entry in the cell orformula barESCEdit the active cellEdit the active cell and then clear it, or delete the precedingBACKSPACEF2Paste a name into a formula F3Define a name CTRL + F3Calculate all sheets in all openworkbooksF9Enter the date CTRL + ;(SEMICOLON)
  • 2. Enter the time CTRL + SHIFT + :(COLON)Insert a hyperlink CTRL + KComplete a cell entry ENTERCopy the value from the cellabove the active cell into the cell or the formula barCTRL + SHIFT+ " (QUOTATIONMARK)Alternate between displaying cellvalues and displaying cellformulasCTRL + ` (SINGLELEFT QUOTATIONMARK)Copy a formula from the cellabove the active cell into the cell or the formula barCTRL + (APOSTROPHE)Enter a formula as an arrayformulaCTRL + SHIFT+ ENTERDisplay the Formula Palette afteryou type a valid function name in a formulaCTRL + AInsert the argument names andparentheses for a function, afteryou type a valid function name in a formulaCTRL + SHIFT+ ADisplay the AutoComplete list ALT +DOWN ARROWFormat data by using shortcut keysTo PressDisplay the Style command(Format menu)ALT + (APOSTROPHE)Display the Cells command(Format menu)CTRL + 1Apply the General number format CTRL + SHIFT+ ~Apply the Currency format withtwo decimal places (negative numbers appear in parentheses)CTRL + SHIFT+ $Apply the Percentage format withno decimal placesCTRL + SHIFT + %Apply the Exponential numberformat with two decimal placesCTRL + SHIFT + ^Apply the Date format with theday, month, and yearCTRL + SHIFT + #Apply the Time format with thehour and minute, and indicateA.M. or P.M.CTRL + SHIFT+ @Apply the Number format withtwo decimal places, 1000 separator, and – for negative valuesCTRL + SHIFT + !Apply the outline border CTRL + SHIFT+ &Remove all borders CTRL + SHIFT + _Apply or remove bold formatting CTRL + BPage 6 of 12Contact©2013 SHYAM JAIN@9461801329 E-mail@accounts.jshyam@gmail.com Facebook@http://www.facebook.com/accounts.jshyam
  • 3. Apply or remove italic formatting CTRL + IApply or remove an underline CTRL + UApply or remove strikethroughformattingCTRL + 5Hide rows CTRL + 9Unhide rows CTRL + SHIFT + (Hide columns CTRL + 0 (ZERO)Unhide columns CTRL + SHIFT + )Edit data by using shortcut keysTo PressEdit the active cellESCF2Edit the active cell and then clearit, or delete the preceding character in the active cell as you edit the cell contentsBACKSPACEPaste a name into a formula F3Complete a cell entry ENTEREnter a formula as an arrayformulaCTRL + SHIFT+ ENTERDisplay the Formula Palette afteryou type a valid function name in a formulaCTRL + AInsert the argument names andparentheses for a function, after you type a valid function name in a formulaCTRL + SHIFT + AInsert, delete, and copy a selection by using shortcut keysTo PressCopy the selection CTRL + CPaste the selection CTRL + VCut the selection CTRL + XClear the contents of the selection DELETEInsert blank cells CTRL + SHIFT+ PLUS SIGNDelete the selection CTRL + –Undo the last action CTRL + ZMove within a selection by using shortcut keysTo PressMove from top to bottom withinthe selection (down), or in the direction that is selected on the Edit tab (Toolsmenu, Options command)ENTERMove from bottom to top withinthe selection (up), or opposite to the direction that is s elected on the Edit tab(Tools menu, Options command)SHIFT + ENTER
  • 4. Move from left to right within theselection, or move down one cell if only one column is selectedTABMove from right to left within theselection, or move up one cell ifonly one colu mn is selectedSHIFT + TABMove clockwise to the next cornerof the selectionCTRL + PERIODMove to the right betweennonadjacent selectionsCTRL + ALT+ RIGHT ARROWMove to the left betweennonadjacent selectionsCTRL + ALT+ LEFT ARROWSelect cells , columns, rows, or objects in worksheets and workbooks by using shortcut keysTo PressSelect the current region aroundthe active cell (the current region is an area enclosed by blank rows and blankcolumns)CTRL + SHIFT + *(ASTERISK)Extend the selection by one cell SHIFT + arrow keyExtend the selection to the lastnonblank cell in the same columnCTRL + SHIFT+ arrow keyExtend the selection to thebeginning of the rowSHIFT + HOMEExtend the selection to thebeginning of the worksheetCTRL + SHIFT+ HOMEExtend the selection to the last cellused on the worksheet (lower-right corner)CTRL + SHIFT+ ENDSelect the entire column CTRL +SPACEBARSelect the entire row SHIFT+ SPACEBARSelect the entire worksheet CTRL + AIf multiple cells are selected,select only the active cellSHIFT+ BACKSPACEExtend the selection down onescreenSHIFT+ PAGE DOWNExtend the selection up one screen SHIFT + PAGE UPWith an object selected, select allobjects on a sheetCTRL + SHIFT+ SPACEBARAlternate between hiding objects,displaying objects, and displayingplaceholders for objectsCTRL + 6Show or hide the Standard toolbar CTRL + 7In End mode, to PressTurn End mode on or off ENDExtend the selection to the lastnonblank cell in the same columnEND, SHIFT+ arrow keyExtend the selection to the last cellused on the worksheet (lower-right corner)END, SHIFT+ HOME
  • 5. Extend the selection to the last cellin the current row; this keystroke is unavailable if you selected the Transitionnavigation keys check box on the Transition tab (Tools menu, Options command)END, SHIFT+ ENTERWith SCROLL LOCK on, to PressTurn SCROLL LOCK on or off SCROLL LOCKScroll the screen up or down onerowUP ARROW orDOWN ARROWScroll the screen left or right onecolumnLEFT ARROW orRIGHT ARROWExtend the selection to the cell inthe upper-left corner of thewindowSHIFT + HOMEExtend the selection to the cell inthe lower-right corner of the windowSHIFT + ENDTip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off,your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn onSCROLL LOCK first.Select cells with special characteristics by using shortcut keysTo PressSelect the current region aroundthe active cell (the current regionis an area enclosed by blank rows and blank columns)CTRL + SHIFT + *(ASTERISK)Select the current array, which isthe array that t he active cell belongs toCTRL + /Select all cells with comments CTRL + SHIFT+ O (the letter O)Select cells whose contents aredifferent from the comparison cellin each row (for each row, the comparison cell is in the same column as the activecell)CTRL + Select cells whose contents aredifferent from the comparison cellin each column (for each column, the comparison cell is in the same row as theactive cell)CTRL + SHIFT + |Select only cells that are directlyreferred to by formulas in theselectionCTRL + [Select all cells that are directly orindirectly referred to by formulas in the selectionCTRL + SHIFT + {Select only cells with formulasthat refer directly to the active cellCTRL + ]
  • 6. Select all cells with formulas thatrefer directly or indirectly to the active cellCTRL + SHIFT + }Select only visible cells in thecurrent selectionALT+ SEMICOLONSelect chart items by using shortcut keysTo PressSelect the previous group of items DOWN ARROWSelect the next group of items UP ARROWSelect the next item within thegroupRIGHT ARROWSelect the previous item within thegroupLEFT ARROWMove and scroll on a worksheet or workbook by using shortcut keysTo PressMove one cell in a given direction Arrow keyMove to the edge of the currentdata regionCTRL + arrow keyMove between unlocked cells on aprotected worksheetTABMove to the beginning of the row HOMEMove to the beginning of theworksheetCTRL + HOMEMove to the last cell on theworksheet, which is the cell at theintersection of the right-most used column and the bottom-most used row (in thelower-right corner); cell opposite the Home cell, which is typically A1CTRL + ENDMove down one screen PAGE DOWNMove up one screen PAGE UPMove one screen to the right ALT+ PAGE DOWNMove one screen to the left ALT + PAGE UPMove to the next sheet in theworkbookCTRL+ PAGE DOWNMove to the previous sheet in theworkbookCTRL + PAGE UPMove to the next workbook orwindowCTRL + F6 orCTRL + TABMove to the previo us workbook orwindowCTRL + SHIFT+ F6 or CTRL+ SHIFT + TABMove to the next pane F6MScorovlel to dthisepplaryevthioeuascptiavneecell SCHTRIFLT + F6+ BACKSPACEIn End mode, to PressTurn End mode on or off ENDMove by one block of data withina row or columnEND, arrow key
  • 7. Move to the last cell on theworksheet, which is the cell at the intersection of the right-most used column andthe bottom-most used row (in the lower-right corner); cell opposite the Home cell,which is typically A1END, HOMEMove to the last cell to the right inthe current row that is not blank; unavailable if you have selected the Transitionnavigation keys check box on the Transition tab (Tools menu, Options command)END, ENTERWith SCROLL LOCK turned on, to PressTurn SCROLL LOCK on or off SCROLL LOCKMove to the cell in the upper-leftcorner of the windowHOMEMove to the cell in the lower-rightcorner of the windowENDScroll one row up or downUDOPWARNRAORWROorWScroll one column left or right LEFT ARROW orRIGHT ARROWTip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off,your selection moves the distance you scroll. If you want to preserve your selection while you scroll throughthe worksheet, turn on SCROLL LOCK first.Print and preview a document by using shortcut keysToDisplay the Print commandCTRL +PPressWork in print previewTo PressMove around the page whenzoomed inArrow keysMove by one page when zoomedoutPAGE UP or PAGEDOWNMove to the first page whenzoomed outCTRL + UPARROW or CTRL +LEFT ARROWMove to the last page whenzoomed outCTRL + DOWNARROW or CTRL +RIGHT ARROWWork in a data form by using shortcut keysTo PressSelect a field or a command button ALT + key, wherekey is the underlinedletter in the field orcommand name
  • 8. Move to the same field in the nextrecordDOWN ARROWMove to the same field in theprevious recordUP ARROWMove to the next field you can editin the recordTABMove to the previous field you canedit in the recordSHIFT + TABMove to the first field in the nextrecordENTERMove to the first field in theprevious recordSHIFT + ENTERMove to the same field 10 recordsforwardPAGE DOWNMove to the same field 10 recordsbackPAGE UPMove to the new record CTRL+ PAGE DOWNMove to the first record CTRL + PAGE UPMove to the beginning or end of afieldHOME or ENDMove one character left or rightwithin a fieldLEFT ARROW orRIGHT ARROWExtend a selection to thebeginning of a fieldSHIFT + HOMEExtend a selection to the end of afieldSHIFT + ENDSelect the character to the left SHIFT + LEFTARROWSelect the character to the right SHIFT + RIGHTARROWWork with the AutoFilter feature by us- ing shortcut keysTo PressDisplay the AutoFilter list for thecurrent columnSelect the cell thatcontains the columnlabel, and then press ALT+ DOWN ARROWClose the AutoFilter list for thecurrent columnALT + UP ARROWSelect the next item in theAutoFilter listDOWN ARROWSelect the previous item in theAutoFilter listUP ARROWSelect the first item (All) in theAutoFilter listHOMESelect the last item in theAutoFilter listENDFilter the list by using the selecteditem in the AutoFilter listENTERWork with the Pivot Table Wizard by using shortcut keys
  • 9. In Step 3 of the PivotTable Wizard, to PressSelect the next or previous fieldbutton in the listUP ARROW orDOWN ARROWSelect the field button to the rightor left in a multicolumn field button listLEFT ARROW orRIGHT ARROWMove the selected field into thePage areaALT + PMove the selected field into theRow areaALT + RMove the selected field into theColumn areaALT + CMove the selected field into theData areaALT + DDisplay the PivotTable Fielddialog boxALT + LWork with page fields in a Pivot Table by using shortcut keysTo PressSelect the previous item in the list UP ARROWSelect the next item in the list DOWN ARROWSelect the first visible item in thelistHOMESelect the last visible item in thelistENDDisplay the selected item ENTERGroup and ungroup Pivot Table items by using shortcut keysTo PressGroup selected PivotTable items ALT + SHIFT+ RIGHT ARROWUngroup selected PivotTableitemsALT + SHIFT+ LEFT ARROWKeys for menusTo PressShow a shortcut menu SHIFT + F10Make the menu bar active F10 or ALTShow the program icon menu (onthe program title bar)ALT + SPACEBARSelect the next or previouscommand on the menu or submenuDOWN ARROW orUP ARROW (with themenu or submenudisplayed)Select the menu to the left or right,or, with a submenu visible, switch between the main menu and the submenuLEFT ARROW orRIGHT ARROWSelect the first or last command onthe menu or submenuHOME or ENDClose the visible menu andsubmenu at the same timeALT
  • 10. Close the visible menu, or, with asubmenu visible, close the submenu onlyESCTip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALTto select the menu bar. (To then select a toolbar, press CTRL+ TAB; repeat until the toolbar you want is selected.)Press the letter that is underlined in the menu name that contains the command you want. In the menu thatappears, press the letter underlined in the command name that you want.Keys for toolbarsOn a toolbar, to PressMake the menu bar active F10 or ALTSelect the next or previous toolbar CTRL + TAB orCTRL + SHIFT + TABSelect the next or previous buttonor menu on the toolbarTAB or SHIFT +TAB (when a toolbar isactive)Open the s elected menu ENTERPerform the action assigned to theselected buttonENTEREnter text in the selected text box ENTERSelect an option from a drop-downlist box or from a drop-down menu on a buttonArrow keys to movethrough options in the listor menu; ENTER toselect the option youwant (when a drop-downlist box is selected)Keys for windows and dialog boxesIn a window, to PressSwitch to the next program ALT + TABSwitch to the previous program ALT + SHIFT+ TABShow the Windows Start menu CTRL + ESCClose the active workbookwindowCTRL + WRestore the active workbookwindowCTRL + F5Switch to the next workbookwindowCTRL + F6Switch to the previous workbookwindowCTRL + SHIFT+ F6Carry out the Move command(workbook icon menu, menu bar)CTRL + F7Carry out the Size command(workbook icon menu, menu bar)CTRL + F8Minimize the workbook windowto an iconCTRL + F9Maximize or restore the workbookwindowCTRL + F10
  • 11. Select a folder in the Open or SaveAs dialog box (File menu)ALT + 0 to select thefolder list; arrow keys toselect a folderChoose a toolbar button in theOpen or Save As dialog box (File menu)ALT + number(1 is the leftmost button,2 is the next, and so on)Update the files visible in theOpen or Save As dialog box (Filemenu)F5In a dialog box, to PressSwitch to the next tab in a dialogboxCTRL + TAB orCTRL + PAGE DOWNSwitch to the previous tab in adialog boxCTRL + SHIFT +TAB or CTRL +PAGE UPMove to the next option or optiongroupTABMove to the previous option oroption groupSHIFT + TABMove between options in theactive drop-down list box or between some options in a group of optionsArrow keysPerform the action assigned to theactive button (the button with thedotted outline), or select o r clear the active check boxSPACEBARMove to an option in a drop-downlist boxLetter key for thefirst letter in the optionname you want (when adrop- down list box isselected)Select an option, or select or cleara check boxALT + letter, whereletter is the key forthe underlined letter inthe option nameOpen the selected drop-down listboxALT + DOWNARROWClose the selected drop-down listboxESCPerform the action assigned to thedefault command button in the dialog box (the button with the bold outline ¾ oftenthe OKbutton)ENTERCancel the command and close thedialog boxESCIn a text box, to PressMove to the beginning of the entry HOMEMove to the end of the entry ENDMove one character to the left or LEFT ARROW or
  • 12. right RIGHT ARROWMove one word to the left or right CTRL + LEFTARROW or CTRL +RIGHT ARROWSelect from the insertion point tothe beginning of the entrySHIFT + HOMESelect from the insertion point tothe end of the entrySHIFT + ENDSelect or unselect one character t othe leftSHIFT + LEFTARROWSelect or unselect one character tothe rightSHIFT + RIGHTARROWSelect or unselect one word to theleftCTRL + SHIFT +LEFT ARROWSelect or unselect one word to therightCTRL + SHIFT +RIGHT ARROWKeys for using the Office AssistantTo PressMake the Office Assistant theactive balloonALT + F6;repeat until the balloon isactiveSelect a Help topic from the topicsdisplayed by the Office AssistantALT + topic number(where 1 is the firsttopic, 2 is thesecond, and so on)See more help topics ALT + DOWNARROWSCeloespereavniOoufsfihcelAp stosipsitcasnt message AESLCT + UP ARROWGet Help from the Office Assistant F1Display the next tip ALT + NDisplay the previous tip ALT + BClose tips ESCShow or hide the Office Assistantin a wizardTAB to select theOffice Assistant button;SPACEBAR to show orhide the AssistantFunction KeysPress ToF1 Display Help orthe Office AssistantSHIFT + F1 Whats This?ALT + F1 Insert a chart sheetALT + SHIFT + F1 Insert a newworksheetF2 Edit the active cellSHIFT + F2 Edit a cellcommentALT + F2 Save As command
  • 13. ALT + SHIFT + F2 Save commandF3 Paste a name into aformulaSHIFT + F3 Paste a functioninto a formulaCTRL + F3 Define a nameCTRL + ALT + F3 Create names byusing row andcolumn labelsF4 Repeat the lastactionSHIFT + F4 Repeat the lastFind (Find Next)CTRL + F4 Close the windowALT + F4 ExitF5 Go ToSHIFT + F5 Display the Finddialog boxCTRL + F5 Restore thewindow sizeF6 Move to the nextpaneSHIFT + F6 Move to theprevious paneCTRL + F6 Move to the nextworkbook windowCTRL + SHIFT + F6 Move to theprevious workbookwindowF7 Spelling commandCTRL + F7 Move the windowF8 Extend a selectionSHIFT + F8 Add to theselectionCTRL + F8 Resize the windowALT + F8 Display the Macrodialog boxF9 Calculate all sheetsin all open workbooksSHIFT + F9 Calculate theactive worksheetCTRL + F9 Minimize theworkbookF10 Make the menu baractiveSHIFT + F10 Display a shortcutmenu
  • 14. CTRL + F10 Maximize orrestore theworkbook windowF11 Create a chartSHIFT + F11 Insert a newworksheetCTRL + F11 Insert a MicrosoftExcel 4.0 macrosheetALT + F11 Display VisualBasic EditorF12 Save As commandSHIFT + F12 Save commandCTRL + F12 Open commandCTRL + SHIFT + F12 Print command