Getting Things Done: The Art of Stress Free Productivity Nirav Mehta Magnet Technologies

Nirav Mehta

Magnet Technologies

What are your big problems today?

There is too much to do, and too little time!

Are You Overwhelmed?

Are You Stressed?

There are too many things on our mind. Work no longer has clear boundaries Unfortunately, mind is like a computer. More running thoughts, more overhead.

Work no longer has clear boundaries

Unfortunately, mind is like a computer.

More running thoughts, more overhead.

How Were Your Days As A Fresher?

The Days of Freshers Widget Cranking Simple Jobs At the end of the day: Completion, Winning, Progress, Success

Widget Cranking

Simple Jobs

At the end of the day:

Completion, Winning, Progress, Success

As You Move Up, The Air Gets Thinner!

There is always more to do than you can do.

Unfinished or Unfulfilled tasks and commitments cause majority of the pressure and stress you feel everyday.

Multi Tasking We think it's good to be a multi-tasker.

We think it's good to be a multi-tasker.

Multi Tasking

Rapid Refocus There is nothing like multi tasking. Your mind can only do one thing at a time. All you are doing is rapidly refocusing to different activities.

There is nothing like multi tasking. Your mind can only do one thing at a time. All you are doing is rapidly refocusing to different activities.

What If You Could Have A Mind Like Water? Martial Arts Relaxed Control

Martial Arts

Relaxed Control

Mind Like Water No relaxed control if you keep things only in your head. You can't do a project at all - you can only do an action related to it.

No relaxed control if you keep things only in your head.

You can't do a project at all - you can only do an action related to it.

Ability to generate power is directly proportionate to your ability to relax.

Success = Ability to deal with surprise

Getting Things Done The Art of Stress Free Productivity

The Art of Stress Free Productivity

What is GTD? Incredibly practical process that can help busy people regain control of their lives!

Incredibly practical process that can help busy people regain control of their lives!

What is GTD? Action Management Method A Time Management System Complements our inefficient “Mental Reminder System” All about Front-end Planning

Action Management Method

A Time Management System

Complements our inefficient “Mental Reminder System”

All about Front-end Planning

Get everything out of your head. Make decisions about actions required on stuff when it shows up - not when it blows up.

Organize reminders of your projects and the next actions on them in appropriate categories.

Keep your system current, complete, and reviewed sufficiently to trust your intuitive choices about what you're doing (and not doing) at any time.

The Process

1. Collect Capture everything Buckets

Capture everything

Buckets

2. Process 2 Minute Rule FIFO One item at a time

2 Minute Rule

FIFO

One item at a time

2a. Process: No Action File It Trash It Later Action

File It

Trash It

Later Action

2b. Process: Action Do It Delegate It Defer It

Do It

Delegate It

Defer It

What are Next Actions? The next physical, visible activity that needs to be engaged in, in order to move the current reality toward completion E.g. Make a call, Do research, Write a report...

The next physical, visible activity that needs to be engaged in, in order to move the current reality toward completion

E.g. Make a call, Do research, Write a report...

3. Organize Lists Next Actions Projects Waiting for Someday/Maybe

Lists

Next Actions

Projects

Waiting for

Someday/Maybe

3. Organize Lists Contextual Lists: Phones, Errands... Calendar Filing

Lists

Contextual Lists: Phones, Errands...

Calendar

Filing

4. Review Weekly Review Gather and process all stuff Follow up on Waiting For Get clean, clear, current and complete

Weekly Review

Gather and process all stuff

Follow up on Waiting For

Get clean, clear, current and complete

5. Do! Action is how you get things done! How to choose what to do? Context, Time available, Energy available, Priority

Action is how you get things done!

How to choose what to do?

Context, Time available, Energy available, Priority

Questions

Empowerment naturally results as we move from complaining / victim modalities into outcomes and actions defined for direction. It is a source of positive energy and focus.

Thank You Nirav Mehta www.mehtanirav.com www.magnettechnologies.com Credits: Many online resources!

Nirav Mehta

www.mehtanirav.com

www.magnettechnologies.com

Credits: Many online resources!