Getting Things Done

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This is an introduction to Getting Things Done - the art of stress free productivity. The presentation is derived from David Allen's ground breaking philosophy of being highly productive, and …

This is an introduction to Getting Things Done - the art of stress free productivity. The presentation is derived from David Allen's ground breaking philosophy of being highly productive, and incorporates the best of content available for the subject.

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Transcript

  • 1. Getting Things Done: The Art of Stress Free Productivity
      • Nirav Mehta
      • Magnet Technologies
  • 2. What are your big problems today?
  • 3. There is too much to do, and too little time!
  • 4. Are You Overwhelmed?
  • 5. Are You Stressed?
  • 6. There are too many things on our mind.
    • Work no longer has clear boundaries
    • Unfortunately, mind is like a computer.
    • More running thoughts, more overhead.
  • 7. How Were Your Days As A Fresher?
  • 8. The Days of Freshers
    • Widget Cranking
    • Simple Jobs
    • At the end of the day:
      • Completion, Winning, Progress, Success
  • 9. As You Move Up, The Air Gets Thinner!
  • 10. There is always more to do than you can do.
  • 11. Unfinished or Unfulfilled tasks and commitments cause majority of the pressure and stress you feel everyday.
  • 12. Multi Tasking
    • We think it's good to be a multi-tasker.
  • 13. Multi Tasking
  • 14. Rapid Refocus
    • There is nothing like multi tasking. Your mind can only do one thing at a time. All you are doing is rapidly refocusing to different activities.
  • 15. What If You Could Have A Mind Like Water?
    • Martial Arts
    • Relaxed Control
  • 16. Mind Like Water
    • No relaxed control if you keep things only in your head.
    • You can't do a project at all - you can only do an action related to it.
  • 17. Ability to generate power is directly proportionate to your ability to relax.
  • 18. Success = Ability to deal with surprise
  • 19. Getting Things Done
    • The Art of Stress Free Productivity
  • 20. What is GTD?
    • Incredibly practical process that can help busy people regain control of their lives!
  • 21. What is GTD?
    • Action Management Method
    • A Time Management System
    • Complements our inefficient “Mental Reminder System”
    • All about Front-end Planning
  • 22. Get everything out of your head. Make decisions about actions required on stuff when it shows up - not when it blows up.
  • 23. Organize reminders of your projects and the next actions on them in appropriate categories.
  • 24. Keep your system current, complete, and reviewed sufficiently to trust your intuitive choices about what you're doing (and not doing) at any time.
  • 25. The Process
  • 26. 1. Collect
    • Capture everything
    • Buckets
  • 27. 2. Process
    • 2 Minute Rule
    • FIFO
    • One item at a time
  • 28. 2a. Process: No Action
    • File It
    • Trash It
    • Later Action
  • 29. 2b. Process: Action
    • Do It
    • Delegate It
    • Defer It
  • 30. What are Next Actions?
    • The next physical, visible activity that needs to be engaged in, in order to move the current reality toward completion
    • E.g. Make a call, Do research, Write a report...
  • 31. 3. Organize
    • Lists
      • Next Actions
      • Projects
      • Waiting for
      • Someday/Maybe
  • 32. 3. Organize
    • Lists
      • Contextual Lists: Phones, Errands...
      • Calendar
      • Filing
  • 33. 4. Review
    • Weekly Review
    • Gather and process all stuff
    • Follow up on Waiting For
    • Get clean, clear, current and complete
  • 34. 5. Do!
    • Action is how you get things done!
    • How to choose what to do?
      • Context, Time available, Energy available, Priority
  • 35. Questions
  • 36. Empowerment naturally results as we move from complaining / victim modalities into outcomes and actions defined for direction. It is a source of positive energy and focus.
  • 37. Thank You
    • Nirav Mehta
      • www.mehtanirav.com
      • www.magnettechnologies.com
    • Credits: Many online resources!