Pm deep dive the processes


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Pm deep dive the processes

  1. 1. PM DeepDiveThe Processes - Niraj Agarwal May 2011 Slide 1
  2. 2. Agenda PMO PMS Process Groups Knowledge Areas Processes Mapping Process Interactions RM Process Chart May 2011 Slide 2
  3. 3. Project Management Office (PMO)• Many organizations realize the benefit of developing andimplementing a PMO• This is often true of those organizations employing a matrixorganizational structure• Almost always true of those employing a projectized organizationalstructure, especially when the parent organization is involved with thesimultaneous management of multiple and/or sequential projects. May 2011 Slide 3
  4. 4. Project Management System (PMS)• The project management system is the set of tools, techniques,methodologies, resources, and procedures used to manage a project.• It can be formal or informal and aids a project manager in effectivelyguiding a project to completion.• The system is a set of processes and the related control functions thatare consolidated and combined into a functioning, unified whole.• If a PMO exists in the performing organization, one of the functionsof the PMO would typically be to manage the project managementsystem, in order to ensure consistency in application and continuity onthe various projects being performed. May 2011 Slide 4
  5. 5. Process Groups• Initiating processes: recognizing a project or phase should begin• Planning processes: devising and maintaining a workable plan• Executing processes: coordinating resources to execute the plan• Controlling processes: ensuring project objectives are met; monitoring, correcting and measuring progress• Closing processes: formalized acceptance May 2011 Slide 5
  6. 6. Process Groups• Process Groups are linked by the results each produces• Process Groups are overlapping activities with various levels ofintensity• Individual processes have inputs, tools and techniques, and outputs(deliverables) May 2011 Slide 6
  7. 7. Project Management Knowledge Areas• Project Integration Management• Project Scope Management• Project Time Management• Project Cost Management• Project Quality Management• Project Human Resource Management• Project Communication Management• Project Risk Management• Project Procurement Management May 2011 Slide 7
  8. 8. Pieces of the Puzzle May 2011 Slide 8
  9. 9. Project Management Processes• Project management is accomplished through processes, usingproject management knowledge, skills, tools, and techniques thatreceive inputs and generate outputs.• It is series of actions bringing about a desired result.• A process is a set of interrelated actions and activities that areperformed to achieve a pre-specified set of products, results, or services.• PMI has identified more than 40 such processes that have beenrecognized as good practice on most projects most of the time. Theseprocesses apply globally and across industry groups . This does notmean that the knowledge, skills and processes described should alwaysbe applied uniformly on all projects.• The project manager, in collaboration with the project team, isalways responsible for determining what processes are appropriate, andthe appropriate degree of rigor for each process, for any given project. May 2011 Slide 9
  10. 10. Mapping May 2011 Slide 10
  11. 11. High Level Summary of Process Groups’ Interactions May 2011 Slide 11
  12. 12. Process InteractionsWithin each process group, the individual processes are linked by theirinputs and outputs. By focusing on these links, we can describe eachprocess in terms of its:• Inputs—documents or documentable items that will be acted upon.• Tools and techniques—mechanisms and methods applied to theinputs to create the outputs.• Outputs—documents or documentable items that are a result of theprocess. May 2011 Slide 12
  13. 13. Basic Inputs to ProcessExample Enterprise Environmental FactorsOrganisational Process Assets May 2011 Slide 13
  14. 14. Basic Inputs to ProcessOPA & EEFOrganizational Process Assets• Templates & Checklists• Other assets that may be available based on past project experiencesEnterprise Environmental Factors• Any or all external or internal factors that surround or influence the project’s success - Infrastructure - Commercial databases - Work Authorization systems - Organizational Culture - Stakeholder risk tolerances, etc. May 2011 Slide 14
  15. 15. Rita MulcahyProcess Chart May 2011 Slide 15
  16. 16. Pop QuizQuestion 1The Initiating process includes which task?A. Assigning work to project team membersB. Sequencing project activitiesC. Approving a project and authorizing work to beginD. Coordinating resources to complete the project work May 2011 Slide 16
  17. 17. Pop QuizQuestion 2This person is responsible for authorizing the project to beginand signing the project charter.A. Project sponsorB. Executive in the organization who requested the projectC. Project championD. Project manager May 2011 Slide 17
  18. 18. Pop QuizQuestion 3Which stakeholder assigns employees to the project?A. Project managerB. Functional managerC. CustomerD. Sponsor May 2011 Slide 18
  19. 19. Pop QuizQuestion 4Which of the following is true concerning the project charter?A. Describes the project scheduleB. Contains cost estimates for each taskC. Authorizes the start of the project workD. Lists the responsibilities of the project selection committee May 2011 Slide 19
  20. 20. Pop QuizQuestion 5This process is where the work of the project is performed?A. PlanningB. Monitoring and ControllingC. InitiatingD. Executing May 2011 Slide 20
  21. 21. Thank You!